Contract Support Specialist

RK&K; Tallahassee (FL); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Hybrid work (home and office)

Tuition reimbursement

Health, dental, vision, life, and disability insurances

Matching 401(k) plan

Job summary

RK&K is seeking a Contract Support Specialist to join their North Florida Construction, Engineering, and Inspection team. This role involves overseeing communication with contractors, preparing project documentation, and ensuring compliance with FDOT procedures throughout construction projects.

The ideal candidate has four years of construction office management experience, strong communication skills, and proficiency in related computer programs. RK&K offers attractive compensation and a comprehensive benefits package including health insurance and tuition reimbursement.

Qualifications

• Four years of experience in construction office management performing project-related duties.
• Experience with 3D Modeling and CADD is a plus.
• Familiarity with the Department's Procedures related to project duties.
• Proficient in the computer programs necessary for duties.

Responsibilities

• Promote effective communication with contractors.
• Prepare reports and correspondence for project stakeholders.
• Plan and coordinate contract compliance and construction reporting.
• Monitor construction costs and support contract price negotiations.
• Manage project schedules and budgets.

Skills

Communication

Construction office management

Project management

Word processing software

Education

High school graduate or equivalent

Tools

CTQP Final Estimates Level II

Job description

RK&K is hiring a Contract Support Specialist to join our North Florida Construction, Engineering, and Inspection (CEI) team. As a Contract Support Specialist with RK&K you will support ongoing and future FDOT transportation construction projects and contracts throughout the region.

Essential Functions

• Responsible for promoting effective communication with contractors to ensure accurate exchange of information, timely submittals, project activities, progress meeting minutes and action items, and documentation from pre-construction support services through construction, and Final Acceptance
• Writes or supervises the preparation of reports and correspondence, and communication with contractors, project team and stakeholders, and the client
• Plan, schedule, coordinate, and communicate with the contractor for compliance with the contract, FDOT procedures and/or directives, and construction project reporting and documentation processes
• Exercise independent judgment in planning work details and making technical decisions related to the office aspects of the project
• Establishing and maintaining records/files in accordance with Federal and State rules and regulations for Construction Projects including funding compliance and reporting, coordination of material inspections and QA/QC processes for project reporting
• Monitor construction costs and supports contract price negotiations for contract modifications including estimating and tracking market price trends
• Manage and track pay estimates and invoices including pay factor adjustments
• Prepare and process construction contract changes as Field Work Orders and Supplement Agreements in coordination with CEI management team
• Provide administration support for managing project schedules and budgets to ensure timely and cost-effective completion of the project
• Knowledge of FDOT Procedures including CPAM, and related construction and financial management systems such as PrC, PSSP/ProjectSolve, CITS, MAC, etc.

Required Skills and Experience

• High school graduate or equivalent
• Four (4) years of experience in construction office management having performed project-related duties (i.e., Materials Acceptance and Certification (MAC) System, progress, and final estimates, EEO compliance, processing Construction Contract changes, etc.) or two (2) years of experience with 3D Modeling and CADD
• Experienced in the use of standard word processing software. Should exercise independent initiative to help relieve the supervisor of clerical detail. Assists the Project Administrator in office-related duties (i.e., quantity tracking and preparing/updating spreadsheets, progress, and final estimates, EEO compliance, Processing Construction Contract changes, etc.). Project-specific work under the general supervision of the Senior Project Engineer and staff
• Familiarity with the Department's Procedures covering the project-related duties as stated above and proficient in the computer programs necessary to perform those duties
• CTQP Final Estimates Level II

Preferred Skills and Experience

• Engineering, Engineering Technology, or Construction Management degrees; prior construction experience

Other Duties

This job description indicates the general nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under ADA). It is not designed to cover or contain a comprehensive listing of all activities and duties required by the employee. Other duties are assigned as required.

What We Offer

RK&K offers excellent potential for career advancement and professional growth. We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including:

• Paid time off
• Hybrid work (home and office)
• Tuition reimbursement
• Health, dental, vision, life, and disability insurances
• Matching 401(k) plan