Contract Specialist - CS4401

Stella Contracting, Inc; Providence (RI); Hybrid; USD 80,000 - 105,000; Full time

Job summary

Stella Contracting, Inc. seeks an experienced Contract Administrator to manage the full contract lifecycle in a hybrid work environment. You will draft, review, negotiate, and administer documents across multiple teams for compliance and strong performance.

Requirements include a bachelor's degree in a related field and 3+ years of contract administration experience, with excellent negotiation, analytical and communication skills. The role offers a competitive salary with remote/hybrid options.

Qualifications

• Bachelor's degree in a related field.
• 3+ years of contract administration/management experience.
• Strong knowledge of contract lifecycle management and commercial agreements.
• Experience reviewing SOWs, pricing schedules, vendor agreements, and service arrangements.
• Excellent negotiation, analytical, organizational and communication skills.

Responsibilities

• Draft, review, and administer contracts, agreements, amendments, and SOWs.
• Manage contract activities through the full lifecycle from request to closeout.
• Review terms, pricing, milestones, deliverables, and performance obligations.
• Coordinate with legal, procurement, finance, and stakeholders to resolve issues.
• Support negotiations with vendors, suppliers, clients, contractors, and service providers.
• Monitor deadlines, renewals, deliverables, obligations, and compliance.
• Maintain accurate contract records and approval information.
• Identify risks and compliance concerns and elevate as needed.
• Prepare summaries, reports, and management documentation.
• Track performance, spend, changes, commitments, and deliverables.
• Assist with RFPs, bids, and procurement-related documents.
• Coordinate contract approvals and signatures.
• Support modifications, extensions, renewals, and terminations.
• Communicate requirements clearly to internal and external parties.
• Ensure contracts comply with policies, procedures, and regulations.
• Support audits and compliance reviews.

Skills

Negotiation

Analytical skills

Organizational skills

Problem-solving

Written & verbal communication

Education

Bachelor's degree in Business Administration, Contract Management, Procurement, Supply Chain Management, Legal Studies, or related field

Tools

Microsoft Word

Microsoft Excel

Contract management systems

ERP platforms

Procurement software

Job description

Key Responsibilities:

• Draft, review, and administer contracts, agreements, amendments, statements of work, and related documentation.
• Manage contract activities throughout the full lifecycle, from initial request and negotiation through execution, renewal, modification, and closeout.
• Review contract terms, pricing, deliverables, milestones, service requirements, and performance obligations.
• Coordinate with legal, procurement, finance, and business stakeholders to resolve contractual issues.
• Support negotiations with vendors, suppliers, clients, contractors, and service providers.
• Monitor contract deadlines, renewal dates, deliverables, obligations, and compliance requirements.
• Maintain accurate and organized contract records, documentation, correspondence, and approval information.
• Identify contractual risks, inconsistencies, and compliance concerns and elevate issues when appropriate.
• Prepare contract summaries, reports, status updates, and management documentation.
• Track contract performance, spending, changes, commitments, and deliverables.
• Assist with requests for proposals, bids, vendor agreements, purchase agreements, and other procurement-related documents.
• Coordinate contract approvals and ensure required signatures and supporting documentation are completed.
• Support contract modifications, extensions, renewals, and termination activities.
• Communicate contractual requirements and obligations clearly to internal teams and external partners.
• Ensure contracts are processed in accordance with company policies, procedures, and applicable regulations.
• Support audits, compliance reviews, and contract-related inquiries.
• Identify opportunities to improve contract administration processes, controls, documentation, and workflow efficiency.

Qualifications:

• Bachelor's degree in Business Administration, Contract Management, Procurement, Supply Chain Management, Legal Studies, or a related field.
• 3+ years of professional experience in contract administration, contract management, procurement, purchasing, or a related field.
• Strong understanding of contract lifecycle management and commercial agreements.
• Experience reviewing contracts, statements of work, pricing schedules, vendor agreements, and service arrangements.
• Strong negotiation, analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage confidential contractual and financial information.
• Proficiency with Microsoft Office, particularly Word and Excel.
• Experience with contract management systems, ERP platforms, or procurement software is preferred.
• Ability to manage multiple contracts, deadlines, stakeholders, and priorities simultaneously.
• Ability to interpret contractual requirements and communicate them effectively to stakeholders.
• Knowledge of procurement policies, regulatory requirements, and contract compliance practices is a plus.
• Contract management certifications such as CPCM, CFCM, CCCM, or similar are preferred but not required.

Compensation & Contract Benefits

Annual Contract Rate: $80,000 – $105,000 per year, commensurate with experience, qualifications, and scope of responsibility.

Schedule: Full-time contract, approximately 40 hours per week, Monday through Friday.

Contract Duration: Initial contract assignment with potential for extension or renewal based on business needs and performance.

Work Arrangement: Remote or hybrid work options may be available depending on project and organizational requirements.

Professional Development: Opportunities for contract management training, professional development, workshops, and certification support.

Career Growth: Opportunities to develop expertise in contract negotiation, procurement, vendor management, compliance, and strategic contract administration.

Collaborative Environment: Work closely with legal, procurement, finance, operations, and business leadership teams on high-impact contractual initiatives.

Qualified candidates will be contacted for an interview.

Equal Opportunity Employer: We celebrate diversity and are committed to creating an inclusive environment. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetics, disability, age, or veteran status.