Contract Specialist - Bilingual Spanish

Pemex Procurement International; Town of Texas (WI); On-site; USD 50,000 - 75,000; Full time

Job summary

Pemex Procurement International is seeking a Contracts Specialist Junior in Wisconsin to support the management and maintenance of Legal Contracting Instruments. You will assist in preparing amendments, coordinating negotiations, and ensuring compliance under supervision.

This role involves analytical tasks and collaboration with suppliers and internal teams. Key responsibilities include processing contract drafts, reviewing supplier comments, and maintaining organized contract records

Qualifications

• Experience drafting and editing contracts and amendments.
• Familiarity with suppliers and contract templates.
• Ability to coordinate with legal and operations teams.

Responsibilities

• Assist in preparing drafts of contracts and amendments.
• Support review of supplier comments and counterproposals.
• Coordinate negotiation sessions and document notes.
• Maintain contract records and lifecycle documentation.

Skills

Contract drafting

Negotiation support

Legal documentation

Job description

Job Description

Objective

The Contracts Specialist Junior is responsible for providing operational and analytical support for the management and maintenance of Legal Contracting Instruments (“Contracts”). This role supports suppliers and PPI’s personnel on Agreement-related matters. Under the supervision of the Supplier Alliances Manager, the Contracts Specialist Junior assists in the preparation of Amendments and new contracts as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following, additional duties may be assigned)

1. Contract Negotiation & Drafting:

• Assists in preparing drafts of contracts and amendments ensuring the use of the latest approved contract template, the customers’ requirements and the legal, commercial, and operational aspects agreed during the negotiation process, under supervision.
• Supports the review of supplier comments on drafts and assists in preparing counterproposals under the guidance of Manager and/or PPI Legal Department.
• Assists the Manager during negotiation sessions with suppliers by coordinating activities, taking notes, and building rapport with the supplier’s team to help achieve the desired outcomes.
• When applicable, evaluates counterproposals from suppliers or other parties and provides suggestions to the Manager.
• Provides support and follow-up on assigned negotiation projects, including gathering legal documentation from suppliers for review and validation by PPI Legal Team.
• Prepares, obtains approvals for, and ensures the distribution of invitation letters and Requests for Information (“RFI”) related to assigned negotiation projects.
• Tracks and manages the RFI process, ensuring proper documentation and compliance.
• Supports the senior contracts specialist or manager in the RFI process, handling administrative tasks, ensuring compliance, and facilitating communication between internal and external stakeholders.

2. Contract Implementation & Maintenance

• Prepares and ensures the timely submission of the documentation required to request the customer’s accession to the contracts and follows up until the process is completed.
• Manage the full contract lifecycle, from initial development through execution, compliance tracking, amendments, and closeout.
• Monitor and update the contracts and related documents, to reflect changes in client regulations and for operational and commercial adjustments.
• Maintain accurate and organized contract records in the internal system.
• Maintain physical and electronic filing systems, ensure records are created and properly retained and maintained, following current procedures.
• Coordinates kick-off meetings with new suppliers to provide general orientation on the operation of contracts.
• Prepares and maintains all necessary documentation to support effective contract administration and compliance with internal procedures.
• Assists in implementing contracts and amendments to ensure compliance with internal customer policies.

3. Commercial Analysis & Pricing

• Conducts comprehensive price analysis to negotiate and ensure fair and reasonable pricing. Price analysis can involve comparing the proposed price to similar goods or services, competitor prices, catalog prices, or historical data. Also, ensure that new items to be added to the Price List are in line with the scope of the corresponding contract.
• Receives and analyzes supplier’s requests for price lists escalation and conducts the discount adjustment process that typically involves defining discount levels, calculating the discount amount, and applying it to the final price.
• Calculates and communicates liquidated damages for delays in accordance with contract terms.

4. Operational Support

• Responds to inquiries regarding the delivery and/or acceptance status of orders in Automated Information System and regarding the interpretation of the terms and conditions of Agreements.
• Supports the customer’s contracting process through contracts by coordinating the formalization of purchase orders with Suppliers, including their corresponding annexes issued in connection therewith, in compliance with current procedures.
• Calculates, reviews liquidated damages for delay and analyzes suppliers’ written objections. Requests additional written information generated by customers or PPI’s logistics department as needed, making necessary changes to reflect the real delivery date and/or completion date, and verifying partial deliveries in the Automated In