Contract Specialist

Missouri Department of Conservation; Springfield (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

The Missouri Department of Conservation seeks a Regional Contract Specialist to oversee two regions’ construction contracts and ensure timely scheduling, bidding, and award processes. You will coordinate bid documents, review proposals, and advise on compliance with plans and specifications.

You will communicate with engineers, contractors and superintendents, conduct QA reviews, and support plan development while maintaining contract documents and vendor relationships.

Qualifications

• Five years of experience in construction contract administration.
• Ability to read and interpret construction drawings.
• Must maintain a valid, current driver's license.

Responsibilities

• Prepare, maintain and coordinate construction schedules for advertising, pre-bid meetings, bid openings, and commission agenda deadlines for all construction contracts.
• Review bid proposals, assist with award recommendations and approvals, and maintain bid documents and standardized forms.
• Review executed documents and work with contractors to ensure compliance.
• Answer contractor and public questions concerning projects and/or bidding procedures.
• Perform quality assurance reviews of contracts, plans, and specifications including review of plans and specifications for errors, omissions, constructability, and consistency in an effort to get competitive bids and minimize contract change orders.
• Provide technical support to Project Engineers, Architect and Construction & Maintenance Superintendents in the development of plans and specifications.
• Monitor the construction contract portal for current and awarded projects.
• Manage the contract documents distribution vendor to ensure correct information is available, an adequate number of plan sets are available, the official plan holders list is accurate, the plan sets are electronically archived, and contract documents are distributed to Architect, Project Engineers, Contract Superintendent and Survey Superintendent.
• Maintain a database of potential contractors for different types of projects and an insurance tracking system.

Skills

Reading drawings

Negotiation

Written communication

Oral communication

Project coordination

Office software proficiency

Education

High school diploma or GED/HiSET

Tools

Office software & web apps

Job description

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Our Culture: The Missouri Department of Conservation supports a culture of trusted professionals that is dedicated to our mission, responsible stewards, and believe in One MDC.

This position supports the two regions listed above, please include your desired domicile location in your cover letter.

To learn more about the job, feel free to contact any of the below hiring managers during regular business hours. We would love to hear from you!

Summary/Objective

The Regional Contract Specialist assists two regions in overseeing the execution of construction contracts.

• Prepare, maintain and coordinate construction schedules for advertising, pre-bid meetings, bid openings, and commission agenda deadlines for all construction contracts.
• Review bid proposals, assist with award recommendations and approvals, and maintain bid documents and standardized forms.
• Review executed documents and work with contractors to ensure compliance.
• Answer contractor and public questions concerning projects and/or bidding procedures.
• Perform quality assurance reviews of contracts, plans, and specifications including review of plans and specifications for errors, omissions, constructability, and consistency in an effort to get competitive bids and minimize contract change orders.
• Provide technical support to Project Engineers, Architect and Construction & Maintenance Superintendents in the development of plans and specifications.
• Monitor the construction contract portal for current and awarded projects.
• Manage the contract documents distribution vendor to ensure correct information is available, an adequate number of plan sets are available, the official plan holders list is accurate, the plan sets are electronically archived, and contract documents are distributed to Architect, Project Engineers, Contract Superintendent and Survey Superintendent.
• Maintain a database of potential contractors for different types of projects and an insurance tracking system.

Ancillary Job Duties

• Other duties as assigned.

Education and Experience

• High school diploma or GED/HiSET required.
• Five (5) years of experience in construction contract administration.
• Must maintain a valid, current driver's license.

Knowledge, Skills and Abilities

• Ability to read and interpret construction drawings.
• Communication skills to negotiate between engineers, contractors and contract superintendents through both oral and written form.
• Proficient with contemporary office software and web applications.
• Ability to keep focused on understanding, anticipating and responding to the needs of customers.
• Ability to define a problem, analyze relevant information, develop solutions and solve problems.
• Ability to maintain focus and intensity, and remain optimistic and persistent even under adversity.
• Ability to develop and sustain cooperative working relationships.
• Ability to make independent decisions and act quickly and decisively on the determined course of action.
• Ability to remain highly organized while attending to multiple assignments with compressed schedules.
• Ability to work varied hours including Saturdays, Sundays and legal holidays.
• Work is typically performed in a standard office environment.
• Occasionally required to work in outdoor environments.

Physical Abilities

• Remain in a stationary position 70% or more of the time.
• Operate a computer and other office productivity machinery.
• Frequently communicate and exchange accurate information.
• Clarity of vision at 20 inches or less.
• Regularly lift up to 5 pounds, correctly lift up to 10 pounds.
• Concentrated attention is required at all times.
• Regular attendance is a necessary and essential function.

Disclaimer

This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required. The Missouri Department of Conservation reserves the right to revise or change job duties as the need arises.This job description does not constitute a written or implied contract of employment.Management reserves the right to change job descriptions, job duties, functions, and requirements.

Exemption Status/Special Notes

This position has been determined to be Exemptaccording to the Fair Labor Standards Act. Employees must agree to accept compensatory time in lieu of cash payments in accordance with the Department's Compensatory Time Off and Overtime Policy.

Salaried and hourly employees are expected to use a mobile device-cellular phone for Department business, as needed.

MDC promotes a Tobacco-Free (smoke and smokeless) working environment.

The Department of Conservation will only hire United States citizens and aliens authorized to work in the United States. All new employees will be required to complete an "Employment Eligibility Verification" (Form I-9) and produce requested documentation after employment.

Candidates seeking initial employment or re-employment must submit to a drug screen following offer of employment.

All persons employed with the state of Missouri shall file all state income tax forms and pay all state income taxes owed.