Contract Specialist

Murray Osorio PLLC; Fairfax (VA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer match

Paid Time Off and Holidays

Job summary

Murray Osorio PLLC, a fast-growing immigration law firm in Fairfax, VA, seeks a Contracts Specialist to manage presentations, onboarding support, payments, and documentation. This on-site role collaborates with attorneys and internal teams to ensure accurate contract execution.

The ideal candidate is fluent in Spanish, detail-oriented, and highly organized, with strong Microsoft Office skills. This full-time position supports a dynamic legal environment with growth opportunities.

Qualifications

• Must be fluent in Spanish(reading, writing, speaking).
• High School Diploma/GED required.
• Able to work in a fast-paced environment.
• Be detail-oriented and highly organized; able to multitask.
• Proficiency with the Microsoft Office Suite.

Responsibilities

• Present Contracts to Clients: Deliver clear presentations in person or remotely, ensuring clients understand scope and obligations.
• Respond to Client Inquiries: Answer questions via email, phone, or live meetings with accuracy and timeliness.
• Follow Up on Pending Contracts: Proactively reach out to clients who have not signed contracts to drive timely closures.
• Collect and Record Payments: Handle down payments and coordinate with the finance team.
• Collaborate with Attorneys and Internal Teams: Work with partners and cross-functional teams to tailor communications.
• Maintain Meticulous Documentation: Record all client communications and contract updates.
• Monitor Contracts and Retention Reports: Track outstanding actions and identify improvement opportunities.
• Provide general admin and front desk support as needed.

Skills

Spanish language fluency

Detail-oriented

Highly organized

Multitasking

Microsoft Office Suite

Education

High School Diploma/GED

Bachelor's degree in administration

Tools

Microsoft Office Suite

Job description

Murray Osorio PLLC is a fast-growing immigration law firm dedicated to making a positive impact on people’s lives. Our firm represents individuals and companies before courts, government offices, and consular posts worldwide.

We specialize in removal defense, humanitarian applications, family-based immigration, criminal immigration, employment-based immigration, naturalization, and appellate and federal litigation.

At Murray Osorio PLLC, we pride ourselves on collaboration, professionalism, and a deep commitment to our mission of providing exceptional legal services while fostering a supportive, inclusive, and energetic workplace.

Position Overview

We are seeking a detail-oriented and organized Contracts Specialist to join our office. This role manages contract presentations, supports client onboarding, tracks and collects payments, monitors retention reports, and collaborates with partners, attorneys, and internal teams to ensure contracts are executed accurately and efficiently. This position offers exposure to legal operations, business processes, and financial management principles, providing opportunities for professional growth in a dynamic law firm environment

This is a full-time, in-office position based in Fairfax, VA, with the expectation of on-site presence five days a week, Monday through Friday.

Key Responsibilities:

• Present Contracts to Clients: Deliver clear, confident presentations in person or remotely, ensuring clients fully understand contract scope, terms, and obligations.
• Respond to Client Inquiries: Address questions via email, phone, or live meetings; provide accurate, timely answers on all contract-related matters.
• Follow Up on Pending Contracts: Proactively reach out to clients who have not signed contracts to drive timely closures while maintaining a professional, service-oriented tone.
• Collect and Record Payments: Handle down payments upon contract execution, ensuring all financial details are accurately documented and shared with the finance team.
• Collaborate with Attorneys and Internal Teams: Work closely with consulting attorneys, partners, and cross-functional teams (Finance, Operations, Legal Support, Client Relations) to understand contract context and tailor communications accordingly.
• Support Attorneys’ Requests: Respond promptly and accurately to attorney inquiries, ensuring contract details align with firm policies and client expectations.
• Maintain Meticulous Documentation: Record all client communications, follow-ups, and contract updates consistently within the firm’s system.
• Monitor Contracts and Retention Reports: Track outstanding actions, follow-up needs, and identify opportunities for process improvement.
• Seek Guidance and Demonstrate Accountability: Consult with the manager when clarification or escalation is needed, showing sound judgment and responsibility.
• Continuous Learning and Adaptation: Develop knowledge of legal terminology, processes, and client expectations to enhance performance and support the firm’s objectives.
• Provide general administrative and front desk support as needed to ensure smooth daily office operations, including occasional reception coverage during staff absences or peak periods.

Qualifications:

• Must be fluent in Spanish(reading, writing, speaking)
• High School Diploma/GED
• Able to work in a fast-paced environment
• Able to handle a high volume of work independently and in teams
• Be detail-oriented and highly organized
• Able to multitask
• Proficiency with the Microsoft Office Suite

Preferred Qualifications:

• Experience working in an office
• Data Analysis
• +2 years of Customer Service Experience
• Bachelor's degree in administration

At Murray Osorio PLLC, we value our employees and offer a competitive benefits package, including:

• Commitment to professional growth and continuous learning
• Competitive compensation and benefits package, including:
  • Medical, dental, and vision insurance
  • 401(k) with employer match
  • Paid Time Off and Holidays

Why Join Us?