Contract Operations Account Representative

Westerndupagechamber; Chicago (IL); On-site; USD 24,000 - 34,000; Full time

Job summary

The Jel Sert Company is seeking a Contract Operations Account Representative to manage communications with key accounts, secure forecasts, and coordinate orders with production planning and Traffic. This role requires overtime as needed and entails close collaboration with QA, Production Planning, and Credit departments.

Responsibilities include handling PO allocations, shipments coordination, and maintaining production tracking and documentation for each order.

Qualifications

• 3 years customer service background experience is required.
• Experience within a food & beverage or pharmaceutical company preferred.
• Highly proficient order entry and organizational skills are required.
• Superior customer service skills are required.
• Strong computer skills, specifically within Microsoft Office applications.

Responsibilities

• Coordinate communication with key accounts and obtain production forecasts.
• Process orders including allocations and shipments coordination.
• Administrative tasks: production tracking, uploading backup paperwork, and new customer setup with Credit Department.

Skills

Customer service

Order entry

Microsoft Office

Communication skills

Tools

Microsoft Office

Job description

Contract Operations Account Representative

The Jel Sert Company marks a major milestone this year, 100 years of success, innovation, and industry leadership. The Jel Sert Company has focused on creating high-quality, high-value foods and beverages that help bring people together. Jel Sert is proud to have been awarded the Great Place to Work certification and recognized as the Best Workplace to Work in Chicago and the Best Workplace to Work in Manufacturing and Production. We are currently seeking a passionate, dedicated individual to join our team as a Contract Operations Account Representative. If you are looking for a work environment that encourages personal growth, responsibility, and a shared vision for creating incredible products that help create lasting memories, then Jel Sert wants you!

This person will be primarily responsible for all customer communication relating to their specific key accounts, obtaining forecasts, communicating the forecast to production planning, process and allocate incoming purchase orders, coordinate product pickups between the customer and Traffic Department.

This position will require the employee to work overtime as needed. Overtime is scheduled based upon individual job responsibilities and the needs of the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: (Other duties may be assigned)

• Customer Service - responsible for communication to key accounts, liaison between customer and internal staff (Production Planning, QA and Traffic Department), obtaining production forecast, production requests and ensuring PO due dates are met.
• Processing Orders - coordinate QA releases for appropriate items, order entry including allocating product for each shipment, informing Traffic department of released shipments, coordinate shipments between the customer and Traffic.
• Administrative - production tracking for each PO, upload backup paperwork for each order onto the appropriate sharedriver, coordinate new customer set up with the Credit Department.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

COMPENSATION AND BENEFITS

The Jel Sert Company is committed to pay transparency and will provide further compensation information during the interview process. The minimum compensation for the Contract Operations Account Representative is $21.25 per hour. Compensation is determined by a candidate's experience, education, skills, training, and the internal equity within our organization. The actual compensation to be paid will be determined upon an offer. In addition to a competitive compensation package, regular full-time corporate employees of Jel Sert are eligible for our extensive benefits programs that can be reviewedhere.

EDUCATION and/or EXPERIENCE

• 3 years customer service background experience is required.
• Experience within a food & beverage or pharmaceutical company preferred.
• Highly proficient order entry and organizational skills are required.
• Superior customer service skills are required.
• Strong computer skills, specifically within Microsoft Office applications.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong verbal and written communication skills.
• Must be able to work in a team-based environment
• Must be detail-oriented, good problem-solving skills
• Must be able to encounter problems and make fact-based decisions
• Build sustainable relationships of trust through open and interactive communication
• Adapt to change and work in a fast-paced environment
• Checks the quality and timeliness of own work

PHYSICAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Kneeling: Bending legs at knee to come to a rest on knee or knees.
• Crouching: Bending the body downward and forward by bending leg and spine.
• Reaching: Extending hand(s) and arm(s) in any direction.
• Sitting: Ability to sit at computer and participate in meetings for long periods of time ? Standing: Remaining upright on the feet, particularly for sustained periods of time.
• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work area to another.
• Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
• Grasping: Applying pressure to an object with the fingers and palm.
• Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
• Pulling: Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion.
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to-position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
• Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
• Hearing: Perceiving the nature of sounds at normal and high speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
• Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
• Light/Sedentary work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; viewing a computer terminal; extensive reading; visual inspection at distances close to the eyes as well as to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations.

WORK ENVIRONMENT Office environment

FOOD SAFETY and QUALITY RESPONSIBILITIES Follow applicable procedures and work instructions.

Back-up Redundant

IMPACT ON JEL SERT SUCCESS

Providing excellent customer service in a timely and efficient manner, coordinating all the tasks between internal and external groups with the customer is integral to the success of both the division and the Company's goals.

It is the policy of The Jel Sert Company to provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability or perceived disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws.