Contract Manager

Montgomery County, PA; Norristown (Montgomery County); On-site; USD 85,000 - 120,000; Full time

Job summary

Montgomery County, PA seeks a Contract Manager to oversee the development, negotiation, execution, and compliance monitoring of contracts for all County services. You will ensure regulatory compliance and support operational, fiscal, and legal adherence throughout the contract lifecycle.

The role involves managing Infor Contract Management, handling complex solicitations via the County’s e-Procurement portal, and maintaining detailed contractual and financial records.

Qualifications

• Seven years of progressive experience in a public procurement or fiscal environment.
• Three years of experience as described above and a Bachelor’s degree in Business Administration or Accounting, or an equivalent combination of experience and training.
• Certified Public Procurement Officer (CPPO) or equivalent preferred; must obtain CPPO within four years of hire.

Responsibilities

• Proactively and effectively manage the Infor Contract Management module and train procurement staff in its use.
• Manage complex solicitations using the county’s e-Procurement portal.
• Draft, evaluate, negotiate, and execute service provider contracts in accordance with regulatory requirements and County procedures.
• Review contracts to ensure compliance with applicable legal and regulatory standards.
• Manage contract workflows to support timely execution and measurable service outcomes.
• Analyze historical budgets and prepare financial projections to support fiscal planning and contract oversight.
• Maintain accurate and complete contractual and financial records, including service descriptions, insurance documentation, and provider licensure.
• Track grant funding utilization and ensure adherence to allowable cost principles and fund accounting practices.
• Serve as liaison among County departments, external service providers, and the Office of Procurement; identify discrepancies and recommend process improvements.
• Support vendor relationships and assess provider satisfaction with contractual terms and conditions.
• Contribute to a collaborative team environment and respond promptly to internal inquiries.
• Assume evolving responsibilities in alignment with departmental goals and priorities.
• Perform other related duties as assigned.

Skills

Contract negotiation

Contract management

Regulatory compliance

Financial analysis

Microsoft Office

Communication skills

Leadership

Education

Bachelor's degree in Business Administration or Accounting

Tools

Infor Contract Management

e-Procurement portal

Spreadsheet software

Job description

Summary

The Contract Manager oversees the development, negotiation, execution, and compliance monitoring of contracts for all County services. This role ensures all contractual activities comply with federal, state, and local regulations and supports operational, fiscal, and legal compliance throughout the contract lifecycle.

• Proactively and effectively manage the Infor Contract Management module. Train Office of Procurement and appropriate county personnel in its use and operation
• Manage complex solicitations using the county’s e-Procurement portal.
• Draft, evaluate, negotiate, and execute service provider contracts in accordance with regulatory requirements and County procedures.
• Review contracts to ensure compliance with applicable legal and regulatory standards.
• Manage contract workflows to support timely execution and measurable service outcomes.
• Analyze historical budgets and prepare financial projections to support fiscal planning and contract oversight.
• Maintain accurate and complete contractual and financial records, including service descriptions, insurance documentation, and provider licensure.
• Track grant funding utilization and ensure adherence to allowable cost principles and fund accounting practices.
• Serve as liaison among County departments, external service providers, and the Office of Procurement; identify discrepancies and recommend process improvements.
• Support vendor relationships and assess provider satisfaction with contractual terms and conditions.
• Contribute to a collaborative team environment and respond promptly to internal inquiries.
• Assume evolving responsibilities in alignment with departmental goals and priorities.
• Perform other related duties as assigned.

Summary

The Contract Manager oversees the development, negotiation, execution, and compliance monitoring of contracts for all County services. This role ensures all contractual activities comply with federal, state, and local regulations and supports operational, fiscal, and legal compliance throughout the contract lifecycle.

Essential Duties And Responsibilities

• Proactively and effectively manage the Infor Contract Management module. Train Office of Procurement and appropriate county personnel in its use and operation
• Manage complex solicitations using the county’s e-Procurement portal.
• Draft, evaluate, negotiate, and execute service provider contracts in accordance with regulatory requirements and County procedures.
• Review contracts to ensure compliance with applicable legal and regulatory standards.
• Manage contract workflows to support timely execution and measurable service outcomes.
• Analyze historical budgets and prepare financial projections to support fiscal planning and contract oversight.
• Maintain accurate and complete contractual and financial records, including service descriptions, insurance documentation, and provider licensure.
• Track grant funding utilization and ensure adherence to allowable cost principles and fund accounting practices.
• Serve as liaison among County departments, external service providers, and the Office of Procurement; identify discrepancies and recommend process improvements.
• Support vendor relationships and assess provider satisfaction with contractual terms and conditions.
• Contribute to a collaborative team environment and respond promptly to internal inquiries.
• Assume evolving responsibilities in alignment with departmental goals and priorities.
• Perform other related duties as assigned.

Qualification Requirements

Minimum Experience and Training Requirements

• Seven years of progressive experience in a public procurement or fiscal environment ; or
• Three years of experience as described above and a Bachelor’s degree in Business Administration or Accounting; or
• An equivalent combination of experience and training.

Licensing and Certifications

• Certified Public Procurement Officer (CPPO) or equivalent preferred; must obtain CPPO within four years of hire.

Competencies, Skills And Other Experience

• Strong knowledge of federal, state, and County fiscal policies and regulations.
• Demonstrated experience in contract negotiation, management, and legal compliance.
• Proficiency in accounting principles, ledger management, and fund auditing.
• Competence with spreadsheet applications and financial management software.
• Strong organizational and analytical skills.
• Demonstrated leadership, time management, and sound decision-making skills.
• Ability to maintain professionalism, adaptability, and composure in high-pressure situations.
• Commitment to teamwork, collaboration, and shared goals.
• Strong problem-solving abilities with sound judgment in decision-making.
• Ability to build and maintain effective working relationships with internal departments, vendors, and the public.
• Demonstrated integrity, fairness, and ethical judgment in all procurement and contracting activities.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and Teams; and the ability to adapt to new software, systems and technology tools as needed.
• Excellent written and verbal communication skills.

PHYSICAL DEMANDS

T he physical demands and work environment here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Regularly required to stand; walk; sit; see; talk and hear.
• Significant and repeated use of a keyboard.
• Must have the ability to travel throughout the County to fulfill the duties of the position. This may require a valid driver’s license and/or access to reliable transportation, including travel to areas not served by public transit.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EOE

Montgomery County is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.