Contract Compliance Specialist (Greeley)

Colorado Department of Transportation; Greeley (CO); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Perk: Public Service Loan Forgiveness

PERA retirement

Health/dental/vision insurance

Job summary

Colorado Department of Transportation (CDOT) seeks a Contract Compliance Specialist (Administrator III) in Region 4 Civil Rights to review federally aided construction projects for contract and labor compliance, Title VI and ADA obligations, and data tracking. The role supports internal civil rights programs and advises staff on equal opportunity practices.

Responsibilities include field visits, interviews, reporting findings, and ensuring adherence to federal and state regulations.

Qualifications

• Six (6) years of experience in human resources, law, contract compliance, or related fields.
• Two (2) years of experience focusing on compliance with labor/employment law, equal opportunity or contract compliance.

Responsibilities

• Review DBE and OJT program contract compliance through field visits and interviews.
• Conduct contractor payroll reviews and prepare 280 reports and CO Cs.
• Perform labor compliance reviews and ensure FHWA and state regulatory adherence.
• Provide guidance to staff on Federal and State civil rights and labor laws.

Skills

Contract compliance

Labor compliance

DBE program knowledge

OJT program knowledge

Interviews / investigations

Data tracking & reporting

Regulatory interpretation

Education

Bachelor's degree or higher

Six years of related experience

Tools

LCPtracker

B2G

Microsoft Office Suite

SAP

Job description

Department Information

• New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

This position is only open to Colorado state residents.

About CDOT

CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe. The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts. Visit the State of Colorado benefits for details, current premium rates and a summary video about benefits. The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. Visit CDOT Benefits for details. Some positions may qualify for Public Service Loan Forgiveness.

CDOT for All

CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

Description Of Job

About the Work Unit

This Contract Compliance Specialist (Administrator III) position is located in CDOT's Region 4 Civil Rights Office in Greeley. The Civil Rights Office determines compliance with Federal Civil Rights laws: Title VI and Title VII of the Civil Rights Act of 1964 and other applicable laws including the Americans with Disabilities Act (ADA) 42 U.S.C. 12101; Davis-Bacon and Related Acts 40 U.S.C.276(a); State Personnel Rules, Department Policies and Procedures and implements the Disadvantaged Business Enterprise program (DBE) in accordance with 49 CFR 23, and enforces regulations, including initiation of sanctions for non-compliance. The Office also implements the On the Job Training (OJT) Program in accordance with OJT Special Provision and enforces requirements, including initiation of sanctions for non-compliance. They train, advise, and counsel employees and managers regarding actions that involve Civil Rights, and Americans with Disabilities Act (ADA); Labor compliance; and contract compliance. This Office determines and investigates problem areas in employment practices including non-compliance with regulations, and discriminatory patterns in employment practice and assists in resolutions. They determine appropriate action where there is non-compliance or violation of law, rule, or policy and conducts investigations by gathering documentation, interviewing, and compiling information, writing reports and conveying findings.

About The Position

You will work in the External Civil Rights program reviewing federally aided construction projects for contract compliance, labor compliance, equal opportunity, on-the-job training, Title VI, and data tracking and reporting. In addition, you will support the internal Civil Rights programs and operations, which includes providing guidance and advice to employees, supervisors, and managers on personnel actions to ensure equal opportunity practices are being upheld.

Your duties and responsibilities will include, but are not limited to, the following

Disadvantaged Business Enterprise and On the Job Training Program Compliance

• Determine Disadvantaged Business Enterprise (DBE), On the Job Training (OJT) Program contract compliance by conducting project field visits including observing, logging, and comparing construction activities, type of equipment used, and contractors performing work.
• Conduct interviews of employees to compare information on submittals.
• Investigate labor complaints by collecting information and coordinating with the External Compliance Manager regarding actions.
• Conduct field surveys regarding labor compliance and commercially useful functions of contractors and make recommendations that adhere to established Federal and State guidelines.
• Coordinate with the External Compliance Manager and Project Engineers to conduct 280 labor interviews when specific contractors are on site.
• Learn and ensure prime contractors are adhering to DBE commitments and inform the External Compliance Manager when violation exists.
• Review subcontracts to determine compliance with payments and track subcontract amount and commitments.

Labor Contract Compliance

• Identify and interpret contract provisions, per Federal Highway Administration (FHWA) 1273, for Federally-Aided Construction Projects, Davis-Bacon, and applicable federal regulations.
• Attend pre-construction meetings: process, track, and approve sublet requests.
• Oversee contractor payroll submissions, verify wage/fringe payments; prepare quarterly 280 reports; labor reports, and prepare Certificate of Compliance (COC).
• Accurately enter data results of Civil Rights initiatives to ensure compliance with Federal and State programs.
• Serve as a point of contact and resource for contractors and project personnel that need assistance in understanding and comprehending Federal and State construction guidelines.
• Conduct contractor compliance reviews; prepare draft reports of findings for External Compliance Manager's review. Compliance reviews include collecting documentation for analysis and verifying good faith efforts to comply with federal Equal Employment Opportunity (EEO) requirements on personnel and contract specifications.
• Monitor, gather, and report quarterly labor interviews as required by FHWA.
• Monitor and ensure compliance of contractors in annual reporting of FHWA 1391: Workforce Data information as required by federal regulations.

Other

• Attend preconstruction conferences and learns to provide/provide technical assistance and guidance on various programs to project personnel, contractors, consultants, and local agencies.
• Become a trained user for LCPtracker and B2G and provide assistance to employees, contractors, and local agencies.
• Other duties as assigned.

Work Environment

• Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday-Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.
• You will likely work a hybrid schedule with a combination of in-office and remote work.
• Travel required to project sites to conduct investigations and attend training and meetings.
• Occasional overnight travel 1-3 times a year throughout Colorado.
• Required to operate CDOT vehicles.

Minimum Qualifications

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Experience Only

• Six (6) years of experience in human resources, law, contract compliance, business administration, psychology, sociology, public administration or other work related to the major duties of this position, which included:
• At least two (2) years of experience with a primary focus on compliance with labor/employment law, equal opportunity and/or contract compliance.

OR

Education And Experience

• A combination of relevant education and experience that equals six (6) years.
• Education from an accredited college or university with coursework in human resources, business administration, law, psychology, sociology, public administration, liberal arts, or another field of study closely related to the major duties of this position will be considered.
• At least two (2) years of experience with a primary focus on compliance with labor/employment law, equal opportunity and/or contract compliance.

Please Note:

The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts

If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information is included in the supplemental information section.
• A current valid driver’s license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.

Preferred Qualifications

• Demonstrated success with the duties listed in the Description of the Job section;
• Years of State service experience related to the duties of this position;
• Highest work/personal ethics and integrity;
• Ability to interpret and apply policies, procedures, regulations, and federal laws;
• Knowledge of and/or experience interpreting, applying and ensuring compliance with Federal and State Civil Rights laws and Labor Laws and regulations;
• Knowledge and experience with workplace issues and laws (Title VI, Title VII, workplace violence, sexual harassment, ADA, FMLA);
• Experience with Equal Opportunity programs;
• Employee relations experience;
• Experience with Disadvantaged Business Enterprise (DBE) and On the Job Training (OJT) programs;
• Experience with the identification of small business needs;
• Strong workplace investigative, interviewing and research skills;
• Experience conducting investigations on labor-related or contract compliance issues;
• Excellent judgment, evaluation, problem solving, reasoning, and decision-making skills;
• Superior oral communication skills including experience and skill providing oral presentations, trainings, lectures;
• Excellent writing skills and ability to develop official correspondence and reports;
• Strong, effective interpersonal, customer service and relationship-building skills;
• Organizational awareness and ability to partner effectively with professionals, consultants, stakeholders and staff with sensitivity to their needs and priorities;
• Ability to adapt communication style to various audiences and situations, modeling high standards of honesty, integrity, trust, and respect for individuals;
• Advising/mentoring/consulting skills and experience;
• Strong planning and time management skills;
• Thoroughness and attention to detail;
• Ability to operate in a politically sensitive environment;
• Negotiation skills;
• Flexibility in adapting to changing circumstances;
• Passion for safety;
• Fluency in Microsoft Office Suite, Gmail, SAP and the ability to quickly learn new software.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

The Hiring Process

• All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
• Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
• Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.
• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

Transfer, Non-Disciplinary Demotion or Reinstatement

If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.

Employment Screening

If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Accurate.”

Appeal Rights

If you receive notice that you have been removed from consideration during the selection or comparative analysis process for this position, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing.

ADAAA Accommodations

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Angelita Sims at [e-mail] or call 303-757-9225.

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.