Contract Compliance Analyst

Louisville Metro Government; Louisville (KY); On-site; USD 55,000 - 85,000; Full time

Job summary

Louisville Metro Government seeks aContract Compliance Analyst to monitor contracts for compliance throughout the lifecycle. You will analyze vendor performance, review contracting data, and support managers to ensure adherence to requirements and policies.

Under supervision, you will develop training, interpret data trends, and coordinate actions with departments and suppliers to optimize procurement operations.

Qualifications

• Bachelor’s degree in business/public administration, economics or related field.
• Two years of procurement or contract administration experience.

Responsibilities

• Monitors contract performance and analyzes compliance issues.
• Supports contract managers in issue escalation and resolutions.
• Reviews contract data and prepares performance metrics reports.
• Assists in developing and delivering contract compliance training.
• Conducts periodic contract reviews to identify trends and improvements.
• Maintains contract files and coordinates with stakeholders.

Skills

Procurement

Contract administration

Data analysis

Education

Bachelor’s Degree in Business or Public Administration, Economics or related discipline

Tools

Workday

EUNA System Platforms

Job description

Summary Objective

The purpose of this position is to monitor contracts for compliance requirements throughout the contract lifecycle. Analyzes and monitors vendors’ performance. Reviews and analyzes contracting data. This class works under general supervision, independently developing work methods and sequences.

ESSENTIAL FUNCTIONS

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Monitors contract performance, identifies potential risks or compliance issues and performance concerns, and implements appropriate corrective actions to mitigate risk and ensure contractual compliance.
• Supports contract managers in the escalation and resolution of contract related issues, disputes, and performance concerns.
• Assists Contract Managers in the implementation, monitoring, and continuous improvement of Contract Administration Plans to ensure effective contract oversight and compliance.
• Performs daily reviews and analysis of vendor performance metrics and contract compliance activities, communicate findings and coordinate follows up actions with Metro departments and contractors.
• Conducts semiannual and annual department contract reviews; analyzes and interpret contract related data to identify trends, assess operational impacts, and recommend process improvements.
• Analyzes and interprets contract and contract-related data for trends and operational impacts.
• Assists in developing, delivery, and deploying of training programs, materials, and curriculum related to contract compliance, as necessary.
• Analyzes and recommends approvals for contract amendments, modifications, and change orders to ensure compliance with contractual requirements and support organizational goals.
• Ensures contract files are complete and properly closed out.
• Builds and maintains collaborative, professional relationships with internal stakeholders, cross-functional teams, governmental agencies, suppliers, contractors, and the public to support effective procurement operations and service delivery.
• Administers the Certificate of Insurance (COI) tracking program, ensuring timely receipt, review, and maintain of documentation to meet contractual and risk management standards.
• Develops, implements, and maintains computer databases (including but not limited to: Workday and EUNA System Platforms)
• Performs ongoing contract compliance reviews and weekly audits to verify adherence to contract terms, procurement policies, regulatory requirements, service-level expectations, and pricing provisions.
• Performs related work as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor’s Degree in Business or Public Administration, Economics or related discipline.
• Two (2) years of experience in a professional procurement position; or experience in a position with duties closely related to contract administration and compliance monitoring.

EQUIVALENCY

• An equivalent combination of education, training and experience may be substituted.

OTHER MINIMUM REQUIREMENTS

• None.

PHYSICAL DEMANDS

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government. This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.