Contract Billing Coordinator

PARR; United States; On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Two weeks vacation from day one

Sick days

Health insurance with low deductible

Dental and Vision

401(k) with company match

Profit sharing

Tuition reimbursement

Referral bonus

Job summary

PARR is a total source for homebuilding supplies, solutions, and services. We supply building materials to professional builders and multifamily projects across the United States.

The Contract Billing Coordinator role focuses on Single Line Billing for PO-based customers, ensuring timely invoicing and accurate price reconciliation with the customer agreement. You will work with Sales, AMT, CSR, and other teams, using ERP, Outlook, and Excel to maintain accuracy and deliver Legendary Service

Qualifications

• Must have strong math and numeric skills and be proficient in MS Office.
• Excellent written and verbal English kommunikАtion is required.
• Bachelor’s degree preferred and building-material industry experience is a plus.

Responsibilities

• Set up internal and external jobs for all Single Line Billing accounts.
• Ensure Billing Sheets are complete and accurate.
• Track billing dates and reconcile PO amounts with billed amounts.
• Coordinate with CSR, Sales Coordinators, AMT, and regional managers as needed.
• Utilize ERP, Outlook, and Excel daily and perform other related duties.

Skills

Typing 40+ WPM

Mathematically proficient

English proficiency

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

Outlook

Job description

PARR is the total source for homebuilding supplies, solutions, and services. We focus on supplying building materials and solutions to professional home builders of all sizes including custom builders, large production builders, and multifamily builders. Our customers and community members know that they can rely on us for Legendary Service and quality products.

Pay: $24.38 - $28.85

The Contract Billing Coordinator is responsible for facilitating the Single Line Billing (SLB) function for customers who pay by PO and ensuring that the billing is performed timely and properly reconciled to the agreed upon price with the customer. This person is responsible for delivering a high level of customer service and sense of urgency to the Sales Team, Account Management Team, and all employees and contractors that they may come into contact with. The optimal Contract Billing Coordinator is someone with above-average organizational skills, detail-oriented, and able to complete tasks accurately with minimal supervision. Initially this individual must be adaptable and forward thinking in their approach to the necessities of the position. They must be willing to try new ideas and have a strong desire to work together with both sales and the AMT group, all while continually providing Legendary Service Through Teamwork.

Duties and Responsibilities

• Setting up the internal and external jobs for all Single Line Billing accounts
• Ensuring that all Billing Sheets submitted are properly completed
• Tracking billing dates
• Reconciling the amount billed on the internal account as compared to the PO amount for the job
• Submitting any true-up amount required to the AMT group
• Facilitates the billing to the external customer account
• Work with CSR and Sales Coordinators on job set up, roof load delivery dates, and variances to POs
• Tracks all closed Contract Billed jobs for the RSM and Director to provide a monthly recap of profitability and sales
• Utilizes ERP, Outlook, and Excel as a requirement of the position
• Assists the AMT team as required on any variance or reconciliation required
• Works directly with Contractor Sales Reps, Sales Coordinators, AMT and regularly with Regional Sales Managers, Directors, and all other departments as needed
• Perform other related duties as assigned

Qualifications

• Bachelor’s degree preferred
• Experience in the building material industry preferred
• Proficiency in Microsoft Word, Excel, and Outlook
• Must be able to type 40+ WPM
• Mathematically proficient
• Ability to speak, write, and read English required
• Must be able to operate personal computer, telephone, photocopier, fax machine, scanner, and any other office equipment necessary for the job
• Knowledge of retail and contractor sales principles, practices and protocols
• Knowledge of dimension lumber, panel products and other building materials
• Interpersonal Skills
• Ability to work cordially, professionally, diplomatically and with a high level of customer service in a dynamic environment, displaying sound judgment in dealing with sensitive business matters with internal and external customers of all types
• Ability and willingness to change processes, tools and/or procedures in an effort to improve the workplace and outcomes for our customers
• Ability to superbly communicate with all levels of management and employees and speak effectively in front of groups – communication can include, but is not limited to: in-person verbal and non-verbal, written, email, telephone, and public speaking to medium size groups
• Strong focus, planning, organizational and time management skills with the ability to manage changing priorities, handle multiple projects, do what is necessary to meet deadlines and adapt to a changing business environment
• Ability to function independently and as part of a team with a positive attitude, patience, a strong work ethic and a commitment to excellence
• The ability to think and respond quickly to constantly changing circumstances

Working Conditions

This position sits at a lumber location. Physical Requirements: Ability to work indoors in a normal office environment for an entire day. Ability to sit and/or stand for extended periods of time. Must be able to grasp, talk, hear, and operate a computer and keyboard. Must be able to lift/push/pull up to 50 pounds and carry objects 50 feet.

Benefits

• Everyone starts earning 2 weeks of vacation per year on day 1, and gains an additional day every year worked up to 4 weeks off
• Employee paid sick days
• 7 holidays
• Standard medical plan with a very low $1,000 deductible
• Dental, Vision, EAP (Employee Assistance Program)
• Massage, Chiropractic and Acupuncture coverage
• FSA (Flexible Spending Account) and Childcare pretax spending programs
• Footwear subsidy through boot vendor after 90 days of employment
• Up to 50% match on the first 6% you contribute to your 401(k) after 1 year of employment and fully vested at the end of your 3rd year
• In addition to the 401(k) match, there a 3% profit share contribution to the 401(k), with Board approval
• Tuition reimbursement (up to $2,500/year)
• Annual profit sharing (every full time employee who worked the full year earned a minimum of $525 for the 2024 year)
• $1,000 referral bonus

Opportunity Built on Values

At PARR, we believe in career growth from within. Our CEO started as a driver, and many of our leaders began in entry‑level positions and worked their way up. Transparent pay, merit increases, and promotions reflect our commitment to recognizing hard work. As a local, family‑owned business with more than 95 years of history, we are guided by our values: Family, Adaptable, Customer‑Focused, and Ethical.

We prioritize our employees and cultivate a culture of safety, respect, and work‑life balance. Our dedication to Legendary Service through Teamwork keeps us at the forefront of the building materials industry.

Promotions

PARR Promotes! We have a transparent pay structure, and love to promote from within. Our current CEO started with the company as a driver and by being open to change and a self-starter he climbed the ranks to the role he has today. There are many members of our management team who started their careers in our entry‑level positions. If you’re willing to work hard, there’s no reason you won’t earn regular merit increases and promotions. There is A LOT of opportunity – PARR is growing fast! We value our employees like family and are constantly working to provide a safe place to work for our employees.

We know that without great people, we can’t be a great company.

When you join our team, you’re joining a family owned company that’s been in business for 90 years, with a well‑established reputation as a leader within the building material supply industry in the United States.