Contract and Grants Research Administrator

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 49,000 - 101,000; Part time

Job summary

University of California - Los Angeles Health seeks a part-time Contracts & Grants Research Administrator for the Kasari Laboratory, a nationally recognized program focusing on autism and development disabilities. You will provide comprehensive pre-award and post-award support, coordinating proposals, budgets, and sponsor requirements.

Responsibilities include collaboration with investigators, funding agencies, and university offices, ensuring compliance with sponsor regulations, and managing

Qualifications

• Minimum 5 years of research administration experience.
• Knowledge of grant funding processes, procedures, and sponsor requirements.
• Proficiency with Microsoft Office Suite and Adobe Acrobat, with advanced skills in Microsoft Excel.
• Ability to perform complex financial analyses, develop budget projections, and generate customized financial reports.
• Strong written communication skills and time-management abilities.

Responsibilities

• Coordinate and manage grant and contract proposal submissions from preparation through submission.
• Prepare budgets, budget justifications, and other proposal-related materials.
• Review funding opportunities and assist investigators with sponsor requirements.
• Collaborate with Principal Investigators, funding agencies, and university offices throughout the proposal process.
• Ensure compliance with university policies and sponsor regulations, including human subjects, animal research, biosafety, conflict of interest, and other requirements.
• Manage sponsored awards throughout the life of the project, including reporting, modifications, and closeout activities.
• Monitor project expenditures and budgets to ensure appropriate use of funds.
• Prepare financial reports, budget forecasts, and funding projections.
• Analyze and resolve complex research administration and financial issues.
• Advise investigators on grant administration, compliance requirements, and funding agency guidelines.
• Support complex sponsored projects involving multiple investigators, subawards, training grants, and other specialized funding mechanisms.

Skills

Grant administration

Budget analysis

Excel proficiency

Written communication

Education

Bachelor's degree in Business Administration, Finance, Public Administration, Healthcare Administration, or related field

High school diploma or equivalent

Tools

Microsoft Office Suite

Adobe Acrobat

Microsoft Excel

Job description

Description

The Semel Institute for Neuroscience and Human Behavior is seeking a part-time Contracts & Grants Research Administrator to join the Kasari Laboratory, a national recognized research program focused on improving outcomes for children with autism and other development disabilities.

In this role you will provide comprehensive pre-award and post-award support for sponsored research projects and serve as a key resource to Principal Investigators and research teams. Key responsibilities include:

• Coordinate and manage grant and contract proposal submissions from preparation through submission
• Prepare budgets, budget justifications, and other proposal-related materials
• Reviewing funding opportunities and assist investigators with sponsor requirements
• Collaborate with Principal Investigators, funding agencies, and university offices throughout the proposal process
• Ensure compliance with university policies and sponsor regulations, including human subjects, animal research, biosafety, conflict of interest, and other requirements.
• Manage sponsored awards throughout the life of the project, including reporting, modifications, and closeout activities.
• Monitor project expenditures and budgets to ensure appropriate use of funds.
• Prepare financial reports, budget forecasts, and funding projections.
• Analyze and resolve complex research administration and financial issues.
• Advise investigators on grant administration, compliance requirements, and funding agency guidelines.
• Support complex sponsored projects involving multiple investigators, subawards, training grants, and other specialized funding mechanisms.

Salary range: $35.65/hr - $73.02/hr

Qualifications

Required

• High school diploma or equivalent
• Bachelor's degree in Business Administration, Finance, Public Administration, Healthcare Administration, or related field or equivalent combination of education and experience
• Minimum 5 years of research administration experience
• Demonstrated knowledge of grant funding processes, procedures, and best practices
• Proficiency with Microsoft Office Suite and Adobe Acrobat, with advanced skills in Microsoft Excel
• Ability to perform complex financial analyses, develop budget projections, and generate customized financial reports
• Strong written communication skills, including the ability to prepare and edit documents for varied audiences while adhering to sponsor guidelines and requirements
• Excellent organizational and time-management skills, with the ability to manage multiple priorities, deadlines, and proposal submission systems simultaneously
• Demonstrated attention to detail and ability to maintain accuracy in a fast-paced, deadline-driven environment

Preferred

• Experience developing, managing, reconciling, and forecasting research grant and contract budgets
• Strong quantitative and analytical skills, including the ability to perform complex calculations, financial forecasting, and problem-solving
• Knowledge and experience working with a variety of funding sources, including federal and state agencies, foundations, industry sponsors, and other external funding organizations
• Experience supporting sponsored research projects within an academic, healthcare, or research-focused environment