Contract Administrator / Project Administrator

Alston Construction; Dublin (OH); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Short-term disability

Long-term disability

Life insurance/AD&D

401(k)

Paid vacation and sick time

Paid holidays

Tuition reimbursement

Job summary

Alston Construction in Dublin, OH seeks a Contract Administrator / Project Administrator to ensure exceptional contract and project administration services. The role involves processing subcontracts, change orders, and POs, maintaining electronic files, and coordinating insurance proofs for owners.

The ideal candidate has a high school diploma and at least 2 years of related administrative experience with a construction general contractor, including contract administration.

Qualifications

• High School Diploma plus at least 2 years in administrative roles with a construction contractor.
• Experience with contracts and project administration is required.
• Equivalent combination of education and experience will be considered.

Responsibilities

• Prepare, compile exhibits, and Docusign subcontracts and subcontractor change orders.
• Process subcontracts, change orders and purchase orders.
• Set up and maintain electronic project files.
• Track outstanding contracts and change orders and notify responsible parties.
• Coordinate requests from owners for proof of liability insurance.
• Monitor insurance certificates for compliance status.
• Assist in compiling PCIs/OCOs for review and signatures.
• Update subcontractor contact lists for each project and OM manual.
• Prepare O&M manuals.
• Provide point-of-contact support for subcontractors.
• Assist Superintendents with setup of jobsite trailer utilities.
• Manage maintenance of databases for project archives and field documents.
• Other duties as assigned.

Education

High School Diploma

Job description

About Alston Construction: Alston Construction Company is a nationwide general contractor, with more than 20 offices coast to coast. For 40 years we have delivered on our promises to our employees, clients, and business partners. We offer extremely competitive salaries, a superb benefits package, and a great place to work! In addition to routinely receiving awards for our projects and safety performance, we have also received numerous “Best Places to Work” awards! We look for passionate construction professionals who share our core values, to include: commitment, integrity, teamwork, and respect. As our CEO, Paul Little, says “In order to be successful at Alston Construction, you must enjoy seeing success in others.” If this sounds like you and what you’re looking for, we’d love to hear from you!

Our top tier benefits package includes medical, dental, vision, prescription safety glasses, short-term disability, long-term disability, life insurance/AD&D, HSA, health FSA, dependent daycare FSA, EAP, 401(k), Roth 401(k), After-Tax Roth In-Plan Conversion; paid vacation and sick time, paid holidays, tuition reimbursement, Tickets at Work, paid Identity Theft Protection (family coverage) and more!

Job Title:Contract Administrator / Project Administrator

Job Summary: Responsible for ensuring exceptional contract and project administration services and support.

Essential Duties and Responsibilities will include:

• Prepare, compile required exhibits, and Docusign subcontracts and subcontractor change orders. Ensure subcontractor information in SPERS is complete and required licensing has been approved prior to sending out subcontracts. Evaluate and rate subcontractors’ insurance per the SPERS process and in coordination with Risk Management.
• Process subcontracts, change orders and purchase orders.
• Set up and maintain electronic project files.
• Track outstanding contracts and change orders and notify appropriate individual(s) of delinquent documents and track documents through the office and back out to the subcontractor once fully executed.
• Coordinate requests from owners for proof of liability insurance.
• Monitor the insurance certificates in our insurance management program to ensure compliance status is achieved as quickly as possible.
• Assist in compiling and distributing PCIs/OCOs for proper review and signatures.
• Update and maintain contact list in our project management system, including the creation of the subcontractor contact list for each project. These lists will also be incorporated into the Operations and Maintenance (O&M) Manual at the close of the project.
• Prepare O&M manuals.
• Provide point-of-contact support for subcontractors.
• Assist Superintendents with set up of jobsite trailer utilities.
• Manage maintenance of database for project archives, including all field documents.
• Other duties as assigned.

Education, Experience, and Licensing/Certifications include:

• High School Diploma and a minimum of 2 years of related administrative experience with a construction general contractor, including specific experience with contracts and projects administration. An equivalent combination of education and experience will be considered.

Alston Construction is an Equal Opportunity Employer.