Contract Administrator III/Contract Review (Part-time) - Denver

Colorado Department of Transportation; Denver (CO); Hybrid; USD 55,000 - 76,000; Part time

Job summary

Colorado Department of Transportation is seeking a part-time Contract Administrator III to review contracts, ensure accuracy and funding availability, and coordinate with OSC and CDOT teams. The role requires strong GAAP knowledge, risk assessment, and proficiency with OnBase, SAP, Docusign, and SRM.

Hybrid work arrangement with 20 hours per week. The position emphasizes collaboration across finance, procurement, and engineering offices to maintain compliant contracting processes and timely

Qualifications

• Minimum six years of contract, procurement, legal, business, accounting, or financial experience.
• Experience reviewing contracts for accuracy and risk, and processing large volumes.
• Education or experience supporting GAAP/GASB standards and procurement rules.

Responsibilities

• Analyze contract data and commitments for timely processing in OnBase and SAP.
• Review contracts per OSC guidelines to assess risk and accuracy.
• Monitor available funds and coordinate funding data with stakeholders.
• Create and manage Docusign envelopes for various contract types.
• Provide contract customer service to multiple departments and project teams.
• Back up contract review for high‑risk or complex contracts via OnBase workflow.

Skills

Contract management

Risk assessment

GAAP/GASB knowledge

Documentation

Communication

Education

Bachelor's degree in related field

6+ years contract/finance experience

Tools

OnBase

SAP

Docusign

SRM

Job description

Department Information

This position is only open to Colorado state residents.

This part-time position is anticipated to work 20 hours per week.

New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

About CDOT

CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe. The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts. Visit the State of Colorado benefits for details, current premium rates and a summary video about benefits. The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. Visit CDOT Benefits for details. Some positions may qualify for Public Service Loan Forgiveness.

CDOT for All

CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

Description Of Job

About the Work Unit

The Contract Administrator III works in The Colorado Department of Transportation's (CDOT's) Division of Accounting and Finance, Center for Accounting. The Center for Accounting ensures that all financial related transactions for CDOT are recorded in compliance with generally accepted accounting principles (GAAP), Governmental Accounting Standards Board (GASB) standards, and all State and Federal rules and regulations. The Center also manages contract operations at CDOT via a delegated agreement with the Office of the State Controller (OSC).

About The Position

This position reviews contracts in accordance with OSC guidelines and contract laws to determine risk factors and ensures that contracts are accurate and complete; serves as a liaison to communicate between the CDOT Controller, the Attorney General's office, the Contracting Unit of the Office of State Controller, and CDOT employees to ensure that proper funding and data are provided for the accuracy of processing contracts.

The Contract Administrator provides backup contract review as needed for engineering contracts and their modifications contracts, CDOT's Center for Procurement and Contracting Services (CPCS) contracts and their modifications, state building contracts, RUSH contracts and for all high-risk contracts, through the OnBase workflow within the CDOT Controller’s contract review and approval process.

The position creates Docusign envelopes for electronic signatures, uploading the executed contracts in Suppliers Resource Management (SRM), releasing the outline agreements and purchase orders in SRM related to the executed contracts and updating the effective and expiration dates on the SAP Financial Records when the contracting documents are executed.

Your duties and responsibilities will include, but not be limited to, the following:

• Analyze data contained in contract and commitment documents to ensure timely and accurate processing in OnBase and tracking in SAP.
• Review contracts in accordance with Office of the State Controller (OSC) guidelines and contract laws to determine risk factors and ensure that contracts are accurate and complete.
• Monitor and determine availability of funds prior to Controller's signature.
• Independently research, resolve, and coordinate any funding issues identified during the contract review process.
• Review and approve SAP re-release requests.
• Serve as a liaison to communicate between the CDOT Controller, the Attorney General's office, the Contracting Unit of OSC, and CDOT employees to ensure that proper funding and data are provided for the accuracy of processing contracts.
• Analyze and use judgement to independently resolve internal procedural issues regarding contracts to be signed by Controller as delegated authority for OSC.
• Create Docusign envelopes for multiple types of contracts, task orders and option letters, contract amendments and renewals for CDOT vendors, requesting additional documentation as needed, e.g. Power of Attorney or Certificate of Insurance.
• Troubleshoot issues with document envelopes and correct envelopes as needed.
• Track envelope activity and follow up with signers as needed and send executed contracts to relevant parties.
• Provide contract customer service and guidance to maintenance, business offices, project managers, contract administrators, facility contacts, supervisors, engineers, Accounts Payable and other personnel for contracting activities.
• Aid or provide backup for contract review as needed for engineering contracts and their modifications contracts, CPCS contracts and their modifications contracts, state building contracts, RUSH contracts and for all high-risk contracts, through the OnBase workflow within the CDOT Controller’s contract review and approval process.
• Support the Controller’s point person in updating and maintaining a library of CDOT Contract Templates.
• Other duties as assigned.

Work Environment

• This position is anticipated to work 20 hours per week.
• You will likely work a hybrid schedule with a combination of in-office and remote work.

Minimum Qualifications

• At least six (6) years of contract, procurement, legal, business, accounting, or financial experience which included:
• at least two (2) years of experience with a primary focus on reviewing contracts for accuracy and risk, reviewing statements of work, reviewing or writing contracts and modification documents, and/or processing a high volume of contracts through an established process.
• OR
• A combination of relevant education and experience equal to at least six (6) years.
• Education from an accredited college or university with coursework in law, business administration, accounting, finance or another field of study related to the duties of this position will be considered.
• Experience with a primary focus on reviewing contracts for accuracy and risk, reviewing statements of work, reviewing or writing contracts and modification documents, and/or processing a high volume of contracts through an established process will be considered.

Please Note:

The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts:

If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.

Preferred Qualifications

• Demonstrated success with the duties listed in the Description of the Job section;
• Years of State service experience related to the duties of this position;
• Highest work/personal ethics and integrity;
• Demonstrated experience with contract law;
• Comprehensive knowledge and experience reviewing and monitoring contracts;
• Comprehensive knowledge and experience with generally accepted accounting principles and standards (GAAP, GASB), procurement rules and Colorado State fiscal rules;
• Excellent customer services skills;
• Ability to work under tight deadlines and be adaptable to changing assignments;
• Ability to take the initiative to solve problems in an innovative manner;
• Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments;
• Effective interpersonal and relationship-building skills;
• Strong time and project management skills, including prioritization;
• Excellent reasoning, analytical, and problem-solving ability;
• Strong research skills;
• Excellent written and oral communication skills including presentation and facilitation skills;
• Strong attention to technical detail and accuracy;
• Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, SAP and the ability to quickly learn other software systems.
• Experience with Docusign, SRM and OnBase.
• The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.
• The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

ADAAA Accommodations

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Lynn Livingston at [e-mail]