Contract Administrator - Hager Hill, KY

Mountain Enterprises, Inc.; Owensboro (KY); On-site; USD 51,577,000 - 57,308,000; Full time

Benefits offered by this job

Competitive pay

Benefits program

Retirement savings plan

Health & wellness programs

Inclusive culture

Job summary

Mountain Enterprises, Inc. is seeking a Contract Administrator to support estimators and construction teams in Kentucky, handling project documentation from estimate to close-out and assisting with bid, report, and compliance activities.

The role requires 2–5 years of related office experience, a 2-year business/accounting degree, and proficiency in Word, Excel, and PowerPoint. Travel and some after-hours work may be required.

Qualifications

• 2-5 years of related experience in a business or office environment.
• Two-year Business/accounting degree required in lieu of experience.
• Proficiency with Microsoft Word, Excel, and PowerPoint is required.

Responsibilities

• Prepare, collect, organize, and distribute project documentation (proposals, plans, quotes, reports, contracts).
• Handle pre-bid documentation and owner bid documents.
• Prepare and update bid/Proposal documents and input data into Bid Program.
• Assist estimators with project setup and hand-off to accounting and construction staff.
• Produce Viewpoint/Tableau/Scorecard cost and production reports and assist with safety/perf results.
• Fulfill information requests from internal and external auditors.

Skills

Communication skills

Troubleshooting

Meeting facilitation

Education

Two-year Business/Accounting degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Construction accounting software

Job description

Headquartered in Lexington, Kentucky, the Mountain Companies (comprised of Mountain Enterprises, Mountain Materials, and Mountain Aggregates) have been providing asphalt paving and aggregate services to the state of Kentucky for decades. From concrete construction to asphalt paving and quarry operations, we at the Mountain Companies pride ourselves on the multitude of services we can offer our customers. Privately owned and operated until 2006, the Mountain Companies later joined CRH. By being a part of the CRH family, we are a proud reflection of the hundreds of family businesses, local and regional companies and mid to large sized enterprises that come together to form CRH. CRH is the number one asphalt producer and paver, the largest aggregates producer and the second largest ready-mix producer in North America. We are also the number four cement producer in North America and a leader in Canada. CRH operates with a decentralized, diversified structure, letting you work in a small company environment while having the career opportunities of a large enterprise.

Position Overview

The Contract Administrator will support the Estimating and Construction Teams in preparing and managing administrative functions for projects from estimate to close-out.

Key Responsibilities (Essential Duties and Functions)

• Produce, collect, organize, manage, and distribute a variety of Project Documentation. Including, but not limited to, Proposals, Plans, Quotes, Reports, Contracts and Sub-contracts.
• Pre-Bid documentation to be collected and organized: Proposals, Plans, and Formal Bid Documents.
• Estimate and Bid documentation will include preparation of Proposal/Quote documents, completing Owner Bid documents and producing supporting reports as needed, along with input and updating of Bid Program data for submittal.
• Post Bid activities will include updating Pipeline and distributing bid tracking-results worksheet to appropriate personnel in a timely manner.
• Project setup will entail Sub-Contracts and KYTC forms preparation, distribution, and collection to appropriate project folders. Additionally, collection of required Certificates of Insurance, Performance & Payment Bonds, and DBE paperwork from Subcontractors while reviewing for compliance will be completed.
• Assist estimators with project setup documentation and distribution during project hand-off to accounting and construction personnel. After Viewpoint setup export required report to edit and import into scheduling program(s).
• Assist construction managers with running and distributing various ViewPoint, Tableau, or Scorecard cost and production reports for review daily or as required. Assist in collection and preparation of weekly and month to date or month ending Construction and Asphalt LOB's Safety, Production, and Performance results.
• Support other administrative personnel with construction activity as needed.
• Fulfill information request from auditors, both internal and external.

Other Requirements

• Display a professional and courteous attitude to co-workers, supervisors, and the general public at all times.
• Must be willing to travel and work away from home when required.
• Must be willing to work nights and weekends when necessary.
• Report to the assigned job site ready to begin work at the designated start time.
• Strict adherence to safety requirements and procedures as outlined in the Manual of Safety Practices and Procedures.
• Strict adherence to company policies and procedures as outlined in the Company Book of Policies.
• Willingness to work in a team environment and assist co-workers or supervisors with other duties as required.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Education and Experience

2-5 years of related experience and/or training in a business or office environment.

Two-year Business/accounting degree required in lieu of experience.

The ability to use computers with proficiency in Microsoft Word, Excel, and PowerPoint.

Construction accounting and purchase order software experience a plus.

Compensation

Pay range is $18-20, depending on experience.

Language Skills

The ability to read and understand various documents such as accounting guidelines, policy and procedure manuals, and safety rules. Strong written and verbal communication skills a must. The ability to hold and conduct meetings.

Reasoning Ability

Excellent troubleshooting skills and the ability to communicate problems clearly and concisely by collecting data, establishing facts, and drawing valid conclusions.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit for long periods, use a computer, phone frequently, and talk or hear. The employee must occasionally lift and/or move more than 25 pounds.

What CRH Offers You

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• An inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

Mountain Enterprises, Inc., a CRH Company, is an Affi...

EOE/Vet/Disability

CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.