Contract Administrator

Cerris Systems; Omaha (NE); On-site; USD 55,000 - 90,000; Full time

Job summary

Cerris Systems is seeking a detail-oriented contract administrator to support subcontract coordination and documentation. The role involves handling routine contract work under supervision and ensuring compliance with project requirements.

Responsibilities include assisting in submittal preparation, bid package development, and subcontract issuance. Strong MS Office skills and a keen eye for detail are essential for success in this position.

Qualifications

• Proficient use of MS Office and related software.
• Experience coordinating subcontract work under supervision.
• Strong attention to detail in contract documents and submittals.

Responsibilities

• Coordinate and administer routine contract/subcontract work.
• Assist in preparation and submission of submittals for materials/equipment.
• Prepare bid packages and issue subcontracts as needed.

Skills

MS Office

Contract administration

Attention to detail

Education

High School Diploma or GED

Job description

Work hard, have fun! At Cerris Systems, we believe in delivering quality craftsmanship while having fun along the way. Our group of construction companies prides itself on our almost 100-year history, our employee ownership structure, and our competitive pay and benefits. From the moment you start working with us, we’ve got your growth in mind. We believe Cerris isn’t just a great place to start your career – it’s a great place to watch it advance for years to come.

Come build the Extraordinary with us.

Essential Duties & Responsibilities

• Under technical supervision, coordinate and administer routine contract (subcontract) work using standardized and prescribed methods.
• May be responsible for assisting in the preparation and submission of submittals on materials and equipment.
• May be responsible for assisting in preparation of bid packages and issuance of subcontracts, as needed.
• May be responsible for managing/adding new projects and/or services in Vista database.
• Manage/coordinate project documents such as change orders, project updates, certificates of insurance, subcontracts, etc.
• Create and maintain job files: contracts, job-related correspondence, certificates of insurance, bond requests, documents, spreadsheets, and databases as necessary.
• May be responsible for compiling and administering owner-controlled insurance program (OCIP) and contractor-controlled insurance program (CCIP).
• Assist Project Managers by updating owner-controlled insurance program (OCIP) and contractor-controlled insurance program (CCIP) requirements for subcontractors.
• May be responsible for preparing and processing monthly project billing to include submitting to customers, pulling aging report, and following up outstanding payments.
• May be responsible for assisting service department by preparing and submitting service contracts.
• May be responsible for supporting warehouse team with administration of tool tracking program.
• Manage/update contractors and business licenses.
• May be responsible for managing/tracking employee certifications and clearances such as OSHA, lead, asbestos, NDOC, etc.
• Obtain Contract Risk Insurance Specialist certification and maintain required CEs.
• May be responsible for training Contract Admin staff on how to read and interpret endorsements.
• Communicate endorsement accommodation requests to executive team.
• Ensure subcontractors are in compliance with invoice and insurance requirements.
• Promote the company safety culture and safety awareness throughout the company, projects, or office.
• Exercise initiative or, as directed, perform additional duties to meet the needs of the organization.

Qualifications

• Ability to perform work accurately and completely, and in a timely manner
• Strong communication skills, verbal and written
• Ability to understand and implement best practice standards
• Knowledge of organizational structure and available resources
• Ability to quickly and effectively solve complex problems
• Ability to deliver quality through attention to detail
• Organizational skills
• Listening skills
• Ability to adapt to change and stress in the work environment and manage competing demands while maintaining high performance levels
• Ability to be proactive and resourceful
• Ability to follow-up on inquiries in a timely manner
• Ability to prioritize multiple projects
• Proficiency in MS Office and all other company utilized software
• Ability to build relationships with team members that transcend a project
• Ability to build relationships and collaborate within a team
• Ability to learn and use a variety of software, tools and systems necessary to meet business needs
• Knowledge of construction industry terminology and documents
• Ability to supervise personnel
• Ability to provide performance management feedback and complete evaluations

Education

• High School Diploma or General Education Degree (GED), or equivalent experience

Experience

• 2+ years or more of related work experience preferred

Physical Demands and Working Environment

• Must be able to lift up to 25 pounds
• Normal office environment
• Frequent activity: sitting, viewing, and typing on computer screen
• Occasional activity: standing, walking, bending, reaching above shoulder

Cerris and its subsidiary companies are an Equal Opportunity Employer-EEO/AA/M/F/D/V/VEVRAA