Contract Admin Specialist (SSO Division – Irvine, CA)
Parker Hannifin
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Benefits offered by this job
Job summary
Parker Aerospace in Irvine, CA is seeking a Contract Admin Specialist to manage high‑profile contracts and lead bid responses within the Services & Support Operations division. You will coordinate cross‑functional inputs, analyze performance, and ensure contract compliance across major accounts.
The role demands strong negotiation, risk assessment, and communication skills, with extensive experience in contract lifecycle management.
Qualifications
- Bachelor’s degree in Business Administration or related discipline.
- Contract management certification (NCMA; IACCM) unless JD or MBA.
- Eight or more years of related experience.
- Ability to read, analyze, and interpret complex policies and contracts.
- Proficient in standard business applications software and in-house systems.
- Ability to negotiate effectively on complex proposals with major business impact.
- Ability to communicate effectively to varied audiences including customers and top management.
Responsibilities
- Administers highly competitive, major contract requirements by analyzing performance requirements and customer purchase order requirements including those issued against Basic Contract Agreements and/or Long-Term Agreements.
- Analyses include performance to delivery schedules, pricing, terms and conditions and other contract provisions.
- Maintains contract files and records of contract change activity.
- Determines technically and commercially compliant complex proposal packages for major customers in response to customer or contract requirements.
- Evaluates performance requirements, delivery schedules, and estimates of costs of material, equipment, and labor hours.
- Initiates the bid process by identifying requirements and coordinating input from other functions.
- Develops complex responses to requests for proposal (RFP) by reviewing bid process procedures, reviewing material, test and other requirements, and preparing appropriate responses.
- Prepares and submits complex proposals.
- Negotiates complex contract requirements in accordance with legal and company regulations and policies.
- Negotiates price, terms and conditions, deliveries, and other business issues within a broad scope of responsibility.
- Negotiates contract change proposals; statuses progress of contract performance obligations and reports to customer as needed.
- Makes proactive recommendations for contract changes for programs or projects of high scope and complexity.
- Focuses attention and activity on contract risk.
- Ensures contract provisions are clear and conform to company policy.
- Investigates and resolves claims or complaints by collecting and analyzing information.
- Coordinates with relevant functions on technical and/or quality issues, data requirements, and other business issues as applicable.
- Monitors contract performance by determining compliance to contract requirements and determining the need for amendments or extensions to the contract.
- Determines when customer directed changes are out-of-scope.
- Acts as the point of contact with the customer on assigned contracts and participates in customer presentations.
- Applies and may lead initiatives to improve the efficiency of internal systems and processes within the division and/or with corporate and customer involvement.
- Maintains current professional and technical knowledge and may participate in professional associations.
- Ensures compliance with federal, state, and aerospace industry regulations; establishes processes for adherence to requirements and implements appropriate actions.
- Acts as consultant to management on major contractual matters by performing analysis, interpretation of data, and incorporation of decision making.
- Trains and mentors less experienced employees. May provide leadership to others in department or to ad-hoc teams. May serve as a functional expert.
Skills
Education
Tools
Job description
At Parker Aerospace, we develop technologies and innovative solutions that enable reliable, efficient and increasingly sustainable flight for the lifecycle of the aircraft, including aftermarket support. Our passionate people with deep engineering expertise, together with our breadth of differentiated technologies, ensure that we make the extraordinary happen and continue to shape the future of aviation in partnership with our customers.
At Parker Aerospace, we develop technologies and innovative solutions that enable reliable, efficient and increasingly sustainable flight for the lifecycle of the aircraft, including aftermarket support. Our passionate people with deep engineering expertise, together with our breadth of differentiated technologies, ensure that we make the extraordinary happen and continue to shape the future of aviation in partnership with our customers. As a member of our team, you are instrumental in fulfilling our mission: 'Enabling Engineering Breakthroughs that Lead to a Better Tomorrow.' Pursuing a career at Parker presents unlimited opportunities for both professional and personal development. Working with some of the most brilliant minds in the industry, your contributions will be pivotal in developing innovative technologies and products, significantly contributing to Parker’s goal of addressing the world’s most pressing engineering challenges. At Parker, our team members belong, matter and make a difference.
The Services and Support Operations (SSO) is a global leader of integrated MRO services and support. We are renowned for our exceptional customer service and expertise at every stage of the aircraft lifecycle, providing innovative OEM-quality service solutions across a comprehensive portfolio. We are proud to serve airlines/ business jet operators, the military, airframe/ engine manufacturers, as well as independent service centers. With our extensive network of service teams worldwide, MRO facilities, proprietary predictive modeling, and advanced systems, we offer 24/7 operational and technical support wherever it's needed.
- Administers assigned contracts of broad scope and high complexity to ensure fulfillment of contractual obligations. Defines requirements, generates and provides input for proposals, negotiates pricing and terms, monitors contract performance, and ensures compliance with contract requirements.
- Determines customer contractual requirements for new products and/or systems (i.e. Proposals that include engineering design and system hardware) and other specialized assignments.
- Key contributor to new contracting opportunities including creating Non-Disclosure Agreements (NDA’s) and supports bid/no-bid decision making. Receives, analyzes and responds to complex issues including the validity of customer claims and development of Parker assertions.
- Responsible for the direction and oversight of major and/or multiple customer accounts. Interprets customer requests, monitors performance and delivery, investigates complaints, generates proposals, negotiates pricing, and ensures compliance with contracts and agreements.
- Provides support to assigned programs, conducts contract risk management reviews and makes recommendations to efficiently and cost effectively mitigate potential risks. Manages the change control process with the Program Manager and provides contractual leadership to projects and programs.
- Has responsibilities for Order Management comprised of: Order entry, schedule changes, portal management, creation of Demand Plan as part of Sales and Operating Plan (S&OP), customer communication, and PO/Contract review and analysis.
Has Direct Reports X _ Does Not Have Direct Reports. Individual contributor role reporting to a Contracts Manager or lead role. Has frequent interaction with program and functional managers, internal teams, and customers or suppliers.
- Administers highly competitive, major contract requirements by analyzing performance requirements and customer purchase order requirements including those issued against Basic Contract Agreements and/or Long-Term Agreements. Analyses include performance to delivery schedules, pricing, terms and conditions and other contract provisions. Maintains contract files and maintains records of contract change activity.
- Determines technically and commercially compliant complex proposal packages for major customers in response to customer or contract requirements. Evaluates performance requirements, delivery schedules, and estimates of costs of material, equipment, and labor hours.
- Initiates the bid process by identifying requirements and coordinating input from other functions. Develops complex responses to requests for proposal (RFP) by reviewing bid process procedures, reviewing material, test and other requirements, and preparing appropriate responses. Prepares and submits complex proposals.
- Negotiates complex contract requirements in accordance with legal and company regulations and policies. Negotiates price, terms and conditions, deliveries, and other business issues within a broad scope of responsibility. Negotiates contract change proposals; statuses progress of contract performance obligations and reports to customer as needed. Makes proactive recommendations for contract changes for programs or projects of high scope and complexity. Focuses attention and activity on contract risk. Ensures contract provisions are clear and conform to company policy.
- Investigates and resolves claims or complaints by collecting and analyzing information. Coordinates with relevant functions on technical and/or quality issues, data requirements, and other business issues as applicable.
- Monitors contract performance by determining compliance to contract requirements and determining the need for amendments or extensions to the contract. Determines when customer directed changes are out-of-scope.
- Acts as the point of contact with the customer on assigned contracts and participates in customer presentations.
- Applies and may lead initiatives to improve the efficiency of internal systems and processes within the division and/or with corporate and customer involvement.
- Maintains current professional and technical knowledge and may participate in professional associations (e.g. National Contract Management Association (NCMA); the International Association of Commercial Contract Management).
- Ensures compliance with federal, state, and aerospace industry regulations; establishes processes for adherence to requirements and implements appropriate actions.
- Acts as consultant to management on major contractual matters by performing analysis, interpretation of data, and incorporation of decision making.
- Trains and mentors less experienced employees. May provide leadership to others in department or to ad-hoc teams. May serve as a functional expert.
- Bachelor’s degree (BA) in Business Administration or a related discipline. Contract management certification required (e.g., National Contract Management Association (NCMA); International Association of Commercial Contract Management (IACCM)) unless JD or MBA.
- Demonstrated ability to perform the essential functions of the job typically acquired through eight or more years of related experience of increasing responsibility.
- Understands and has demonstrated proficiency as a subject matter expert throughout the Contract Management lifecycle. Ability to negotiate effectively on comprehensive proposal with major business impact.
- Ability to effectively review and negotiate terms and conditions include USG FAR/DFAR flow downs.
- Experience with USG contracting processes and regulations including but not limited to certified cost and pricing data, CAS coverage, subcontracting plans.
- Experience managing full contract lifecycle from RFP receipt to contract closeout.
- Proficient with proposal development and contract negotiation.
- Continuing education / training from a professional organization in export control (e.g., Export Compliance Training Institute (ECTI).
- Advanced knowledge of contract administration principles, industry practices, regulations, and policies.
- Knowledge of complex legal and regulatory requirements related to contract administration and government procurement, if applicable.
- Maintains thorough knowledge of corporate and division policies and administrative procedures.
- Proficient in the use of standard business applications software and specialized in-house and customer systems.
- Ability to read, analyze, and interpret complex policies and contracts and recommend changes to procedures.
- Ability to respond to significant inquiries of complaints from customers, regulatory agencies, or members of the business community.
- Ability to effectively communicate and present information to varied audiences including customers and top management.
This position is subject to meeting U.S. export compliance and/or U.S. Government contracting citizenship eligibility requirements. Must be a US Citizen.
In accordance with Parker’s policies and applicable state laws, Parker provides for a drug-free workplace. Therefore, all applicants seeking employment with Parker will be subject to drug testing as a condition of employment.
This position is subject to meeting U.S. export compliance and/or U.S. Government contracting citizenship eligibility requirements.
- Pay Range: $102305 to $162590 annually
- Participation in Annual Incentive Program
- Comprehensive coverage for medical, prescription drugs, dental, vision, voluntary optional life, accident insurance, hospital indemnity insurance and critical illness insurance with competitive premium cost.
- 401(k) Plan with company matching contributions at 100% of the first 5% of pay.
- Company provided defined-contribution retirement plan with annual contribution equal to 3% of pay.
- Career development and tuition reimbursement.
- Other benefits including paid parental leave, short and long-term disability programs, adoption assistance, a Care.com membership and financial planning assistance are provided at no cost to you.
- Supplemental benefit programs including identity protection, legal protection, and pet wellness are available at competitive rates.
- Paid Time Off and Company-Paid Holidays.
The essential functions have been provided as example of the type of work performed by employees assigned to this job classification. The company reserves the right to modify the work assignments and/or to make reasonable accommodations so that qualified employees can perform the essential functions. The job description is not intended to be an inclusive list of duties and responsibilities. It is intended to describe the general nature of the position.
(“Minority / Female / Disability / Veteran / VEVRAA Federal Contractor”)
Parker is an Equal Opportunity and Affinitative Action Employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations.
If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to Employees & Job Applicants | U.S. Equal Employment Opportunity Commission
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