Continuity Program Manager - 31001570

State of Florida; Tallahassee (FL); On-site; USD 75,000 - 110,000; Full time

Job summary

The Florida Division of Emergency Management in Tallahassee seeks a Continuity Program Manager to oversee the Continuity Program within the Bureau of Response’s Planning Section. You will guide COOP/COG planning across state agencies, design training standards, and provide expert technical guidance on continuity planning while ensuring compliance with Florida Statute 252.365.

You will lead development and maintenance of COOP plans, monitor related legislation, and coordinate updates with diverse

Qualifications

• Four years of emergency management, continuity planning, or related experience; education may substitute for experience.

Responsibilities

• Oversee COOP and COG programs across state agencies and partners.
• Review COOP/COG plans for readiness and regulatory compliance.
• Design and deliver COOP/COG training programs and materials.
• Develop training standards and best practices for continuity planning.
• Provide expert guidance to local/state/private entities on continuity planning.
• Lead development and maintenance of FDEM COOP plans and procedures.
• Coordinate plan updates to align with current best practices.
• Monitor proposed legislation affecting COOP/COG programs and prepare impact assessments.
• Support Planning Section during SEOC activations.
• Perform other duties as assigned by Bureau or Executive Leadership.

Skills

Emergency management

Continuity planning

COOP/COG

Project management

Technical writing

Stakeholder coordination

Communication

Education

Bachelor's degree preferred

Tools

MS Office

Adobe Acrobat

Job description

Requisition No:877457

Agency: Division of Emergency Management

Working Title: Continuity Program Manager - 31001570

Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters.These range from floods and hurricanes to incidents involving hazardous materials or nuclear power.FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida”, along with our vision of “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position serves as the Continuity Program Manager, housed within the Bureau of Response’s Planning Section. The incumbent will be responsible for managing the Continuity Program, proving guidance to stakeholders, ensuring compliance of executive agencies with Florida Statute 252.365 and updating the State of Florida Continuity of Government Plan.

The duties and responsibilities for this position include, but are not limited to, the following:

• Oversee and coordinate continuity planning efforts with state agencies, county governments, municipal jurisdictions, and partner organizations to ensure effective Continuity of Operations (COOP) and Continuity of Government (COG) programs.
• Review and evaluate COOP and COG plans, proposals, and related documentation to assess operational readiness and potential impacts as well as compliance with established standards and regulatory requirements.
• Design and deliver COOP and COG training programs for local governments, state agencies, and partner organizations.
• Develop training standards, instructional materials, and best practice guidelines.
• Provide expert technical guidance to local, state, and private sector entities on continuity planning and developing and enhancing their continuity capabilities.
• Lead the development, implementation, and maintenance of the FDEM’s COOP plans and procedures.
• Establish planning standards, analyze organizational requirements, and coordinate plan updates to ensure alignment with current best practices.
• Monitor, research, and analyze proposed legislation affecting COOP and COG programs, preparing impact assessments and recommendations as needed.
• Support the Planning Section during an activation of the State Emergency Operations Center.
• Perform other duties as assigned by Bureau or Executive Leadership.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than eight hours per day, to work extended periods (including nights, weekends, and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Knowledge, Skills, and Abilities:

• Knowledge of state, local, and federal responsibilities during disasters and the roles of the State Emergency Operations Center.
• Comprehensive knowledge of emergency management planning principles, with specific expertise in Continuity of Operations Planning and/or Business Continuity Planning.
• Strong written and verbal communication skills with the ability to present complex information clearly to diverse audiences.
• Demonstrated ability to implement emergency management procedures and operational protocols.
• Proven project management experience with the ability to manage multiple priorities and deliver quality work products.
• Experience conducting technical reviews and providing constructive feedback on planning documents.
• Knowledge of technical writing and review, government documentation standards, formatting requirements, and style guides.
• Ability to synthesize information from multiple sources and stakeholders into coherent planning products.
• Attention to detail for document review, editing, and quality control.
• Proficiency in using documentation tools and software (e.g., Microsoft Office Suite, Adobe Suite, etc.).
• Ability to facilitate and participate in conferences, workshops, and professional meetings on continuity planning and related emergency management topics.

Minimum Qualifications:

• A minimum of four years’ experience in emergency management, continuity planning, business continuity, disaster preparedness, or a related field. A post-secondary education in a related field may substitute for experience on a year for year basis.
• Valid driver’s license.

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

FDEM is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. FDEM appreciates the service and sacrifices made by veterans and their family members and recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

FDEM is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at [phone]. FDEM requests applicants notify the Human Resources Office in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and FDEM participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including nights, weekends, and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.