Content Operations Specialist

Mercer Advisors; United States; Hybrid; USD 52,000 - 60,000; Full time

Benefits offered by this job

Company Paid Health Insurance

401(k) with match

Paid Holidays

Paid Parental Leave

Dental and Vision plans

HSA with company contributions

Life & Disability Insurance

Employee Assistance Program

Job summary

Mercer Advisors is seeking a Content Operations Specialist to support the Content team in Marketing. You’ll manage workflows, coordinate webinars, and oversee vendor relationships, while driving process improvements and tech-enabled efficiency.

The role emphasizes operational excellence, organization, and collaboration, with strong communication and attention to detail to serve internal stakeholders.

Qualifications

• 3–4 years of experience in operations, project coordination, workflow management, or related roles.
• Experience supporting multiple stakeholders and managing a high volume of requests.
• Experience with Monday.com or similar work management platforms preferred.
• Familiarity with AI productivity tools such as Microsoft Copilot, Claude, or similar technologies.

Responsibilities

• Manage incoming project requests and workflows through Monday.com.
• Ensure projects are entered, assigned, prioritized, and tracked to completion.
• Monitor progress and communicate with stakeholders to keep work moving.
• Coordinate marketing activities around relocations, openings, and closures.
• Identify opportunities to improve workflow visibility and automate tasks.
• Leverage AI and technology to improve efficiency, consistency, and productivity.
• Support operational initiatives and special projects as needed.
• Coordinate client and prospect webinars, including scheduling and reporting.

Skills

Operations management

Workflow coordination

Administrative support

Monday.com

AI productivity tools

Attention to detail

Communication skills

Independent work

Problem solving

Tools

Monday.com

Microsoft Copilot

Claude

Job description

Why Work at Mercer Advisors?

For more than 40 years, Mercer Advisors has been helping families amplify and simplify their financial lives by integrating financial planning, investment management, business management, tax, estate, insurance, and more, all managed by a single team. We deliver the kind of comprehensive care once reserved for only the wealthiest households.

Why Work at Mercer Advisors?

For more than 40 years, Mercer Advisors has been helping families amplify and simplify their financial lives by integrating financial planning, investment management, business management, tax, estate, insurance, and more, all managed by a single team. We deliver the kind of comprehensive care once reserved for only the wealthiest households.

• Mercer Advisors was ranked #1 for RIA firms with up to $70 billion in assets. The Barron’s top RIA ranking is based on a combination of metrics – including size, growth, service quality, technology, succession planning and others. No fee was paid for participation in the ranking, however, Mercer Advisors has paid a fee to Barron’s to use the ranking in marketing. Please see important information about the ranking criteria methodology here.

Job Summary

The Content Operations Specialist plays an important role in supporting the Content team within the Marketing department. This position is responsible for managing key operational processes, coordinating workflows, supporting webinar logistics, facilitating employee onboarding activities, overseeing vendor relationships, and helping ensure requests move efficiently through the team's project management systems.

This is not a traditional marketing role. While experience working with marketing teams is helpful, success in this position is driven more by operational excellence, workflow management, organization, problem-solving, and process improvement than by marketing expertise.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. They are naturally curious, process-minded, and able to work independently with minimal direction. In addition to managing day-to-day responsibilities, this individual should be able to identify workflow inefficiencies, recommend practical improvements, and leverage technology and AI tools to help the team work more effectively. Success in this role requires strong communication skills, sound judgment, attention to detail, and a commitment to delivering excellent service to internal stakeholders.

Essential Job Functions For This Role Include

Workflow & Project Operations

• Manage incoming project requests and workflows through Monday.com.
• Ensure projects are accurately entered, assigned, prioritized, and tracked through completion.
• Monitor project progress and communicate with stakeholders to help keep work moving efficiently.
• Coordinate marketing-related activities associated with office relocations, openings, and closures, including client communications, website updates, project timelines, and stakeholder coordination.
• Identify opportunities to improve workflow visibility, streamline processes, and automate manual tasks.
• Leverage AI and technology tools to improve efficiency, consistency, and productivity across the Content team.
• Support operational initiatives and special projects as needed.

Webinar Coordination

• Coordinate logistics for client and prospect webinars, including scheduling, registration management, rehearsal support, event execution, and reporting.
• Partner with internal stakeholders and presenters to ensure a consistent and professional webinar experience.
• Recommend practical improvements to webinar processes, templates, and workflows to increase efficiency and scalability.
• Track webinar metrics and assist with post-event reporting and follow-up activities.

Vendor & Program Management

• Serve as the primary point of contact for designated marketing vendors, including the firm's print-on-demand partner.
• Manage communications and day-to-day coordination with vendors to ensure projects and requests are completed accurately and on time.
• Coordinate employee information updates and program administration activities.
• Identify opportunities to simplify vendor-related processes, improve communication, and enhance the overall user experience.
• Maintain documentation and support continuous improvement of vendor workflows.

Employee Onboarding & Support

• Facilitate marketing onboarding activities for new employees, including training and resource coordination.
• Manage employee bio, headshot, credential, and profile updates.
• Coordinate user access requests and support requests related to marketing technologies.
• Assist with employee onboarding and offboarding activities.
• Identify opportunities to improve onboarding resources, documentation, and processes.

Department Support

• Manage shared marketing inboxes and ensure requests are addressed in a timely manner.
• Support ticket intake and routing processes.
• Maintain process documentation and team resources.
• Provide operational support for various Content team initiatives and projects.

Knowledge, Skills, And Abilities

• 3-4 years of experience in operations, project coordination, workflow management, administrative support, or a related role.
• Experience managing multiple priorities in a fast-paced environment.
• Experience supporting multiple stakeholders and managing a high volume of requests.
• Experience with Monday.com or similar work management platforms preferred.
• Familiarity with AI productivity tools such as Microsoft Copilot, Claude, or similar technologies.
• Strong organizational skills with exceptional attention to detail.
• Ability to work independently, exercise sound judgment, and manage responsibilities with minimal oversight.
• Demonstrated ability to identify workflow inefficiencies and recommend practical process improvements.
• Strong problem-solving and prioritization skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to quickly learn new systems, technologies, and processes.
• Naturally curious, adaptable, and eager to find more efficient ways of working.
• Collaborative and service-oriented, with a focus on supporting team success.

Work Schedule

This professional role requires availability during standard business hours of Monday through Friday from 8AM to 5PM. At times, the role may have early or late hours to meet business tasks and deadlines for external and internal client needs.

All roles classified as a non-exempt are required to record working time into the timekeeping system daily at the start and end of each workday plus a 30-minute unpaid lunch period.

Working Conditions

This position may be in a professional office environment or a dedicated home office workspace which is free of interruptions. Whether position is in a dedicated office space or home office workspace, basic technology needs will be provided to satisfy position requirements. Routinely sitting and standing for periods of time. No heavy lifting over 10 lbs.

Application Deadline

The initial deadline for applications is 9/14/2026. Applications submitted after this date may still be considered on a rolling basis until the position/program is filled. We encourage all interested candidates to apply as early as possible. If a final decision has not been made by the initial deadline, subsequent applications will be reviewed as they are received.

Base Pay Range

$25 - $29 USD

Benefits

• Company Paid Basic Life & AD&D Insurance
• Company Paid Short-Term and Long-Term Disability Insurance
• Supplemental Life & AD&D; Short-Term Disability; Accident; Critical Illness; and Hospital Indemnity Insurance
• Three Cigna medical plans offerings including two High Deductible Health Plans and a Traditional Co-Pay medical plan.
• Kaiser Medical plans available in California
• Health Savings Account (HSA) with company contributions if enrolled in either HDHP medical plan.
• Two comprehensive Dental Plans
• Vision Insurance Plan
• Dependent Care Savings Account for child and dependent care.
• 14 Company Paid Holidays including a full week off at Thanksgiving.
• Generous paid time off program for vacation and sick days
• Employee Assistance Plan
• Family Medical Leave
• Paid Parental Leave (8 weeks)
• Maternity benefits utilizing company paid STD, any supplemental STD, plus Parental Leave (8 weeks) to provide time for recovery, baby bonding, and enjoying your family time.
• Adoption Assistance Reimbursement Program
• Company Paid Concierge Services for you and your loved ones for the spectrum of caring needs for your aging parents, young children, life’s challenges and more.
• 401(k) Retirement Plan with both Traditional and Roth plans with per pay period match as well as an after-tax option
• Pet Insurance
• Personalized financial planning and guidance from Mercer Advisors professionals, offered at preferred employee pricing

We are not accepting unsolicited resumes from agencies and/or search firms for this job posting.

Mercer Advisors is an equal opportunity employer and does not discriminate on the basis of any characteristic protected by applicable federal, state, or local law. Mercer Advisors participates in E-Verify and complies with federal employment eligibility verification requirements.

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