Contact Center Supervisor

Teachers' Retirement System of the State of Illinois; Lisle (IL); On-site; USD 87,000 - 136,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

TRS retirement pension plan

Deferred compensation plans

Job summary

Teachers' Retirement System of the State of Illinois is seeking a Contact Center Supervisor to lead daily operations, coach staff, and resolve member inquiries about TRS benefits and services.

The role requires monitoring performance metrics, ensuring accurate communications, and coordinating with other departments to deliver consistent information to members. Training and process improvements are part of the role, with some travel may be required.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Five years of experience in public pension fund member services or pension administration, or five years in a call center/ contact center setting.
• Experience as a team lead/senior role preferred.
• Experience in a public pension plan preferred.

Responsibilities

• Supervise and coordinate daily activities of Contact Center staff to ensure efficient operations and member-focused service.
• Provide guidance on complex member inquiries, benefit questions, and procedures.
• Monitor performance metrics (call volume, wait times, abandonment rates, productivity, satisfaction) and identify improvements.
• Coach staff and ensure accurate information is provided to members; address errors and service concerns.
• Manage escalations and collaborate with other departments for resolutions.

Skills

Customer service

Coaching/mentoring

Communication

Time management

IVR/CMS tools

AI automation tools

Change management

Education

Bachelor's degree in business administration, Communications, Education, or related field

Four years of progressive experience in lieu of a degree

Tools

IVR Call Center Software

AI automation tools

Job description

It is inspiring to work in an organization where individuals are deeply committed to the mission and values that drive our success.

We are dedicated to delivering expert pension service to Illinois public educators as they earn their promised retirement security.

Under the direction of the Contact Center Manager, the Contact Center Supervisor provides day-to-day leadership and oversight of Contact Center staff responsible for responding to member and annuitant inquiries regarding TRS benefits and services. The Supervisor supports staff performance, service quality, operational effectiveness, training, and continuous improvement.

The Supervisor monitors contact center activities and performance, assists with complex member inquiries and complaints, coaches and develops staff, and works collaboratively with other departments to ensure accurate and consistent information is provided to members. The position maintains a thorough understanding of TRS statutes, rules, policies, and procedures and applies that knowledge to support staff and resolve member issues.

The regular work schedule for this position is 9:00 a.m. to 5:00 p.m. During the initial training period, hours will be 8:30 a.m. to 4:30 p.m., transitioning to the regular schedule upon completion of training.

Essential Functions

• Supervise and coordinate the daily activities of Contact Center staff, ensuring efficient operations and accurate, consistent, and member-focused service.
• Serve as a daily resource to staff by providing guidance on complex member inquiries, benefit questions, procedures, and effective communication with members.
• Monitor contact center performance and operational metrics, including call volume, wait times, abandonment rates, productivity, and member satisfaction; identify trends and recommend improvements.
• Monitor the quality and accuracy of information provided to members through calls and other contact center communications; identify errors or service concerns and provide appropriate coaching and follow-up.
• Address and resolve member complaints and escalated issues, collaborating with other departments as necessary to facilitate appropriate resolutions.
• Provide leadership in employee performance management, including setting expectations, providing ongoing feedback and coaching, conducting performance evaluations, and recommending or administering corrective action as appropriate.
• Identify staff training and professional development needs in collaboration with the Benefits Education Instructor and Contact Center Manager; assist with or conduct training as needed.
• Participate in regular staff huddles and other communication activities to identify operational, member, and employee concerns and communicate relevant information, updates, and expectations to staff.
• Assist in developing and maintaining contact center procedures, standardized responses, talking points, correspondence, forms, and other resources to promote consistent and accurate member communications.
• Maintain current knowledge of TRS statutes, administrative rules, policies, procedures, retirement options, benefits, and applicable health insurance programs sufficient to effectively support staff and members.
• Collaborate with the Contact Center Manager, Benefits Counseling Manager, Lisle Office Manager, and other departments to anticipate member needs, address emerging issues, and support effective contact center operations.
• Assist with the implementation of technology, software, automation, and other tools that improve contact center workflows, staff efficiency, and the member experience.
• Limited travel may be required
• Perform other duties as required or assigned.

Knowledge, Skills And Abilities

• Demonstrates excellent judgment and decision-making skills
• Effectively coaches and delivers constructive feedback
• Instills commitment to organizational goals
• Demonstrates time management and priority skills
• Demonstrates customer service skills
• Proficiency with Call Center Software (IVR) Implementation
• Ability using AI tools and automations
• Possess an understanding of change management with new systems and guiding users through online platforms

Minimum Requirements

• Bachelor's degree in business administration, Communications, Education, or a related field is required OR four (4) years of progressive experience in lieu of a degree
• Five years of experience in public pension fund member services or pension administration, or five years of experience in a call center or contact center setting
• Experience as a team lead/senior role preferred
• Experience in a public pension plan preferred

If you thrive in a dynamic environment and enjoy collaborating with driven, enthusiastic professionals, you will find a rewarding career with us.

For Illinois Job Seekers

Pay Range

$87,015.00 - $135,743.00

Compensation will be determined based on the qualifications and experience of each candidate.

Benefits

TRS is an agency of the State of Illinois. As such, full and part-time employees are eligible for the State of Illinois comprehensive benefits program which includes medical, dental and vision coverage. All employees participate in the TRS retirement pension plan and have the option to contribute to additional State of Illinois deferred compensation plans. The TRS pension plan is a reciprocal system to other state and local pension plans (SERS, SURS, IMRF, etc.)