Consultation Support (Administrative Specialist 1)

State of Oregon; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

Join the Department of Consumer & Business Services as an Administrative Specialist 1 providing vital support to Oregon OSHA. You'll engage in meaningful work that protects and empowers Oregon's consumers and workers while enjoying a balanced work environment, competitive benefits, and opportunities for career advancement.

Benefits

Rewarding work environment

11 paid holidays

Competitive benefits package

Advancement and learning opportunities

Possible eligibility for Public Service Loan Forgiveness Program

Qualifications

• Minimum two years in secretarial or administrative support.
• Experience with records processing and document generation required.
• Equivalent combination of education and experience accepted.

Responsibilities

• Provide administrative support to Oregon OSHA's Consultative Services Section.
• Ensure compliance with workflow processes outlined in the Oregon Safe Employment Act.

Skills

Attention to detail

Proficiency in spelling, grammar, and punctuation

Strong comprehension of IT systems

Verbal and written communication skills

De-escalation and interviewing techniques

Ability to work independently and in a group

Education

Associate degree in general office occupations

Job description

Initial Posting Date:

07/15/2025

Application Deadline:

07/22/2025

Agency:

Department of Consumer & Business Services

Salary Range:

$3,705 - $5,066

Position Type:

Employee

Position Title:

Consultation Support (Administrative Specialist 1)

Job Description:

Our mission...

To equitably protect and empower consumers and workers while maintaining a predictable yet innovative regulatory environment for the businesses we regulate.

The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses.

This position is with the Oregon Occupational Safety and Health Division (Oregon OSHA). Oregon OSHA is responsible for assuring safe and healthful working conditions for Oregon workers through promulgation and enforcement of Occupational Safety and Health Regulations, and by providing education and consultation to employees and employers.

This position is represented by the Service Employees International Union (SEIU).

Recruitment Timeline:

*These dates are approximate and are subject to change.*

Recruitment closes: July 22, 2025

1st round video interviews: August 1-5, 2025

2nd round interviews: week of August 14, 15, or 18, 2025

Anticipated start date: September 2025

What’s in it for you:

• Rewarding work in a productive and creative environment

• Colleagues who are passionate about public service

• Work/life balance, 11 paid holidays a year, and a competitive benefits package

• Advancement and learning opportunities that will help grow your career with the State of Oregon

• Possible eligibility for the Public Service Loan Forgiveness Program

This position is eligible to telework on a part-time basis once the incumbent has gained the proficiency to perform work independently. However, regular, scheduled office hours are required at least three times a week, possibly more depending on office staffing coverage.

Here’s what you will do:

As Consultation Support, you will provide administrative support to the Consultative Services Section of Oregon OSHA for the Salem regional field office and ensure workflow processes meet compliance standards as outlined in the Oregon Safe Employment Act.

For a complete listing of the duties and responsibilities of this position, please review the position description by clicking here.

Here’s what you need to qualify:

Minimum Qualifications:

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data

OR

• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data

OR

• An equivalent combination of education and experience

Requested Skills:

• Attention to detail

• Expert proficiency in spelling, grammar, and punctuation with a focus on accuracy

• Strong comprehension of IT systems and software with an ability to provide minor technical support

• Strong and diplomatic verbal and written communication skills

• Skilled in de-escalation and interviewing techniques

• Ability to work independently and with a group

Application information:

• A resume and cover letter are required for this job posting . Please attach them in the “Resume / Cover Letter” section of the application.

• Please ensure that you clearly demonstrate in your application materials that you meet the qualifications and requested skills listed above and that you follow all instructions carefully. Only complete applications received by the posted application deadline date will be considered.

• You may be asked to submit a skills assessment, a writing sample, or a video interview as part of the application screening process.

Additional information:

• Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials. On average, candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range.

• The salary range listed is the non-PERS eligible rate. If you’re already a participating PERS member or once you become PERS eligible after 6 months of employment, the salary range will increase by 6.95% and the required 6% employee retirement contribution will be deducted from your pay.

• This position is subject to a fingerprint background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

• Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources. NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.

• We hire preferred workers! For more information, please visit our website: Preferred Worker Program.

• The Department of Consumer and Business Services (DCBS) does not offer VISA sponsorships. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet our agency employment eligibility standards. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. DCBS will use E-Verify to confirm that you are authorized to work in the United States.

Helpful links and contact information:

Learn more about DCBS

DCBS Career Fairs and Workshops

Understanding the State Application Process

Help and Support webpage

For more information you may contact us by e-mail at [e-mail].

DCBS is fully committed to attracting, retaining, developing, and promoting the most qualified candidates without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, or veteran status. For more information, please visit our diversity, equity and inclusion webpage .