Construction Support Specialist (Temp)

ACCO Engineered Systems; Boise (ID); On-site; USD 25,000 - 33,000; Full time

Job summary

ACCO Engineered Systems in Boise, ID seeks an administrative assistant dedicated to payroll support for the Construction team. You will handle payroll entry, review, distribute checks, and maintain weekly labor tracking.

Responsibilities include processing new hires and separations for union staff, filing documents, managing invoices for rental equipment, and generating reports for the construction group. Strong Excel/Word and organizational skills preferred.

Qualifications

• Keyboard speed 50 wpm with minimal mistakes.
• Well organized and able to reference information easily.
• Ability to multitask in a fast-paced environment.
• Team player with strong communication.
• Goal oriented and driven to complete tasks.
• Ability to handle pressure and deadlines.
• Strong written and oral communication skills.
• Experience in contracting or construction preferred.
• Experience in customer service.
• Proficient in Microsoft Excel, Word, Google Apps, and PDF Writer.

Responsibilities

• Construction payroll entry, review, and corrections.
• Distribute weekly payroll checks.
• Update weekly Manpower Labor Tracking Reports.
• Track union new hire evaluations and file updates.
• File union documents using imaging systems.
• Process new hire and separation paperwork for union staff.
• Track invoices for construction rental equipment.
• Order office supplies and manage supply cabinet.
• Run and distribute reports for the Construction team.
• Assemble union new hire packets.
• Distribute Safety Buck orders.
• Perform other duties as assigned.

Skills

keyboard 50 wpm

organizational skills

multitasking

team player

goal oriented

handle pressure

strong written & oral comms

customer service experience

Excel

Word

Google Apps

PDF Writer

Tools

Bluebeam

Document Imaging

Profitool

Job description

General Job Description:

This position is responsible for providing administrative & payroll support for the Construction team.

Supervises:

N/A

Essential Duties & Responsibilities

• Construction payroll entry, payroll review, and payroll corrections
• Distribute weekly payroll checks
• Update weekly Manpower Labor Tracking Reports
• Track union new hire performance evaluations and scan updated evaluations into union employee personnel file
• File union Personnel Documents using Document Imaging
• Process new hire and separation paperwork for all union employees
• Track invoices for Construction Department rental equipment
• Manage ordering of office supplies & maintain office supply cabinet
• Run reports and distribute reports as needed by the Construction team
• Assemble union new hire packets
• Distribute Safety Buck orders
• Other duties as assigned

Position Requirements (Skills, Work Experience, Education, Certifications, Licenses, etc.)

• Keyboard - 50 wpm with minimal mistakes
• Well organized and able to organize information into easy to reference systems
• Ability to multitask
• Team player
• Goal oriented
• Ability to handle pressure and fast pace
• Strong written and oral communication skills
• Experience in the contracting or construction fields preferred
• Experienced in customer service
• Working knowledge of Microsoft Excel, Microsoft Word, Google Applications, PDF Writer

Additional Skills/Abilities Preferred, but Not Required:

• Bluebeam
• Document Imaging
• Profitool

ACCO Competencies:

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility, and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

Physical Requirements

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include Close vision and Distance vision.
• While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is regularly required to walk and sit; climb or balance and stoop, kneel, crouch, or crawl (for purposes of assisting with project job walks and site inspections).
• The employee is occasionally required to reach above shoulder height to access storage cabinets and shelves.

HOURS:

Monday through Friday beginning between 6:00 am and 7:00 am and ending between 4:00 pm and 5:00 pm, with one hour for lunch. Eight hours per day is required, and occasional overtime may be necessary due to business needs.

TRAVEL:

O - 5% of the time to and from the assigned office location to regional branch offices and/or to project/customer site(s).

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