Construction Sales Administrator

Schaedler Yesco Distribution Inc.; Lower Burrell (Westmoreland County); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

401K with company match

FSA & HSA

ESOP

Quarterly bonuses

Disability & life insurance

Paid holidays & PTO

Education opportunities

Job summary

Schaedler Yesco Distribution (SYD) is seeking a Sales Administrator to manage lighting projects within the Construction Solutions Department at our Lower Burrell location. You will create POs, maintain shipping status reports, and prepare material shipments.

Focus will include Direct Through Stock projects where material ships to our Lower Burrell warehouse for delivery. The role emphasizes collaboration with the Construction Solutions team, warehouse, outside sales, finance, and vendor reps.

Qualifications

• High school diploma or equivalent required.
• Two years in construction/electrical distribution preferred but not required.
• Experience with purchase orders and vendor invoicing is beneficial.

Responsibilities

• Submit purchase orders to manufacturer reps.
• Create and manage project shipping status reports.
• Prepare material shipments using project management software.
• Interface with manufacturer reps and electrical contractors.
• Coordinate with SYD warehouse to resolve shipment issues and damages.
• Assist with invoicing and credits in collaboration with Finance.

Skills

Well-organized

Multi-tasking

Customer service

Interpersonal skills

Basic math

Excel basics

SYD values

Education

High school diploma or equivalent

Tools

Project management software

Job description

Join the Schaedler Yesco Distribution Team!

Why You'll Love Schaedler Yesco Distribution:

At Schaedler Yesco Distribution, we've been illuminating the electrical industry since 1924! As a family- and employee-owned company, we take pride in providing innovative solutions and exceptional customer service. With 29 locations across Pennsylvania, Ohio, and New York, we provide comprehensive solutions in lighting, datacomm, automation, and industrial services.

What Sets Us Apart are our Core Values:

• Commitment to Integrity
• Teamwork
• Accountability
• Profitability

Where we work hard and go home happy!

Electrifying Benefits:

• Health Coverage: Choose from 2 PPO options for Medical, Dental, Vision, and RX-coverage kicks in just 60 days after the 1st of the month!
• 401K with company match.
• Flexible Spending Account (FSA) & Health Savings Account (HSA).
• Employee Stock Ownership Plan (ESOP): Become a stakeholder in our success!
• Quarterly bonuses.
• Company-paid disability and life insurance.
• Generous paid holidays and paid time off accruing 12 days of PTO during your 1st year.
• Opportunities for continuing education and professional development.

Location:

Lower Burrell, PA| Onsite

Job Type:

Full-Time

Office Hours:

Monday- Friday 8 AM- 4:30 PM with periodic time spent in the warehouse.

Summary/ Objective:

The Sales Administrator will manage lighting projects within the Construction Solutions Department of Schaedler Yesco (SYD). Purchase order creation, maintenance of project shipping status reports, and preparing material shipments using project management software are major functions of the position. A major focus will be on "Direct Through Stock" (DTS) lighting projects (where material ships from manufacturers to Schaedler Yesco's Lower Burrell warehouse for management and storage until delivery is required by the electrical contractor). Interdepartmental collaboration within SYD involves the Construction Solutions team (including a second Sales Administrator, who will be a close partner in project management), the warehouse, outside salespeople, finance, and others. Frequent interfacing with manufacturer rep agencies and electrical contractors via email and phone calls is required. Periodic walkthroughs of the warehouse are required for investigating material discrepancies and damaged items. The Sales Administrator must be well-organized and able to work in a fast-paced environment.

While previous experience within the construction industry is helpful, it is not required. The Sales Administrator will receive detailed training from the second Sales Administrator, as well as from the Construction Solutions Manager.

Essential Functions:

• Focus will be on lighting projects, with gear project help needed intermittently.
• Submit purchase orders to manufacturer rep agencies.
• Create and manage project shipping status reports.
• Prepare material shipments using project management software when requested by the electrical contractor or their assigned SYD outside salesperson.
• Interface with lighting manufacturer rep agencies, including requesting quotations, addressing shipment and material issues, submitting change orders, etc.
• Work with the SYD warehouse to solve issues with material shipments (including damages, material discrepancies, etc.)
• Work with the SYD finance department on vendor invoicing issues, credits, etc.
• Periodic overtime may be necessary to complete daily workload during busier days.
• Other duties may be assigned to meet business needs.
• Attend all required internal SYD training and meetings.

Skills Needed:

• Must be well-organized to successfully manage multiple ongoing lighting projects.
• Ability to multi-task in a fast-paced work environment.
• Ability to meet unexpected or emergency requests for material purchase or delivery.
• Strong interpersonal and customer service skills, including establishing solid working relationships with manufacturer rep agencies and electrical contractors.
• Some math skills are required for purchase order creation (basic addition, subtraction, multiplication, and division).
• Basic proficiency in Excel.
• Adhere to and support SYD values, which are "Integrity, Profitability, Accountability, and Teamwork."

Physical Demands:

• On average, sit 85% of the workday and be on your feet/walking 15% of the workday.
• Ability to occasionally lift up-to 20lbs.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel:

Traveling is limited to infrequent training and industry functions in the Pittsburgh area. Carpooling with colleagues will be an option for most of these events. There is an initial 2-day orientation that takes place at company headquarters in Mechanicsburg, PA.

Education and Experience:

• High school diploma or equivalent.
• At least two years' experience in the construction industry or electrical distribution is preferred but not required.

Other Duties:

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.