Construction Project Coordinator — Performance Bonus & Growth

ARCO the Design/Build Experts; Emeryville (CA); On-site; USD 72,000 - 96,000; Full time

Benefits offered by this job

Performance-based bonus program

ESOP

Traditional and Roth 401k

Tuition reimbursement

Scholarship for associates’ children

Sabbatical after five years

Volunteer leave

Charitable match

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO/Murray National Construction is seeking a detail-oriented Project Coordinator to join our team in a role focused on improving project performance, setting up processes, and driving success from day one. You will support project managers, prepare documents, and manage communications with vendors and clients.

The position emphasizes highly organized, proactive individuals with strong Microsoft Word and Excel skills, and a background in construction administration is a plus.

Qualifications

• 3–10 years of related experience, construction administration experience considered a plus.
• Excellent computer skills, must be proficient in Microsoft Word and Excel.
• Must be extremely organized, self-reliant, proactive, and detail-oriented.

Responsibilities

• Typing/preparing letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outlines, timesheets, and expense reports.
• Assist Project Managers with proposals by typing proposal letters, outlining specifications, and assembling proposal books.
• Maintain lists for Project Managers including region job lists, subcontract tracking, filing, and vacation lists.
• Prepare forms such as Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals.
• Coordinate materials for proposals, including covers, tabs, company information, and sell sheets.
• Coordinate meetings and trainings, including scheduling, handouts, and lunches.
• Book travel arrangements as needed.
• Answer calls and coordinate communication with vendors and clients when Project Manager is absent.
• Maintain and organize project files, including new files and archiving old ones.

Skills

Organizational skills

MS Word & Excel proficiency

Proactive / self-reliant / detail‑or‑m

Job description

ARCO/Murray National Construction is seeking a detail-oriented Project Coordinator to join our team in a role focused on improving project performance, setting up processes, and driving success from day one. You will support project managers, prepare documents, and manage communications with vendors and clients.

The position emphasizes highly organized, proactive individuals with strong Microsoft Word and Excel skills, and a background in construction administration is a plus.