Construction Project Coordinator

Cirks Construction

Roseville (CA)

On-site

USD 49,000 - 57,000

Full time

14 days+

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Benefits offered by this job

Medical insurance

Dental HMO and PPO

Vision insurance

Life/AD&D insurance

Flexible Spending Accounts

401(k) retirement plan

Vacation and Sick Time

Holidays

Job summary

KDC is a leader in the construction industry, seeking a Project Coordinator to manage day-to-day tasks and support the Project Team from inception to closeout. The role emphasizes accuracy, communication, and organization within a collaborative environment.

Compensation includes a salary/hourly range of $24.00 to $28.00, with a comprehensive benefits package for full-time employees. Benefits include medical, dental, vision, life/AD&D, FSA, 401(k), paid time off, and holidays.

Qualifications

1–3 years of relevant construction coordination experience.
High school diploma or equivalent.
Strong verbal and written communication skills.
Ability to multi-task with attention to detail.
Must be able to obtain or hold a Notary.

Responsibilities

Approves invoices, verifies job expense payment, and verifies proper cost codes.
Assists with billings for customer invoicing and subcontractor payment; supports the project team from inception to closeout.
Coordinates permitting and deposits; attends client meetings and prepares minutes.
Communicates with subcontractors and vendors for subcontracts, RFIs, change orders, billings, submittals, and materials procurement.
Coordinates travel, hotel, and vehicle rentals.
Distributes and coordinates construction plans; issues weekly client reports.
Builds long-term client and subcontractor relationships.
Inputs PM schedule in Timberline every Monday and issues Purchase Orders.
Maintains daily timecards and project logs; maintains subcontractor lists.
Maintains project documents, drawings, and plan revisions.
Orders materials and project-related items; coordinates closeout documents.
Adheres to Health, Safety, and Environmental program; promotes safety.

Skills

Verbal communication

Written communication

Multitasking

Data entry

Notary ability

Time management

Organizational skills

Team collaboration

Education

High School Diploma or equivalent

Tools

Timberline

Microsoft Office

Job description

The Project Coordinator supports project management as they manage the execution of the construction projects. The role coordinates activities and processes associated with the project. The Project Coordinator is responsible for overseeing day-to-day tasks and supporting everyday administrative duties.

Apply if you:

Bring a cooperative spirit to your team and neighboring department.
Have an understanding that through your contributions, you aid in the overall Company's success.
Pursue continuous efforts to see beyond current business modes and methods.
Embody an understanding that as a committed team member, tenure with an organization is achievable.
Bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level.

Job Description:

KDC is a leader in the construction industry with diverse individuals dedicated to our people, customers, projects, and community. Maintaining a strong focus on building a culture that encourages our employees to grow personally and professionally.

KDC offers a competitive salary/hourly range $24.00 to $28.00 - while considering the candidate’s experience and a comprehensive benefits package for full-time employees:

Medical insurance
Dental HMO and PPO insurance
Vision insurance
Life/AD&D insurance
Flexible Spending Accounts – Unreimbursed Medical and Dependent Care
401(k) retirement plan
Vacation and Sick Time
Holidays

Performance Expectations

Striving to be the leader in construction and facilities services by exceeding customer expectations begins with each employee. Through the individual contributions of our employees, we can support our core values. To help us accomplish this goal, we ask you to SMILE.

Synergy

– bring a cooperative spirit to your team and neighboring departments.

Marketing

– understanding that through your contributions, you aid in the overall success of our Company.

Innovation

– continuous efforts to see beyond current business modes and methods.

Longevity

– understanding that tenure with the organization is achievable as a committed team member.

Excellence

– bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level.

Core Competencies

Attention to Detail
Ensuring Accountability
Fostering Communication
Teamwork

Essential Job Functions

Approves invoices, verify job expense payment, and verify proper cost codes.
Assists with billings for customer invoicing and subcontractor payment. Assists with construction projects working closely with the Project Team from inception to closeout.
Assists with the coordination of acquiring required permits and deposits. Attends Client meetings and prepares meeting minutes.
Communicates with subcontractors and vendors for subcontracts, proposals, Requests for Information ("RFIs"), change orders, billings, submittals, long lead items, and materials procurement.
Coordinates airline travel, hotel reservations, and vehicle rentals.
Coordinates duplication and distribution of construction plans.
Coordinating with the project team; compiles project information to create and issue weekly client project reports.
Establishes and fosters positive long-term relationships with clients and subcontractors.
Input PM Schedule project information every Monday into Timberline and any weekly updates as needed. Issue Purchase Orders to the project team.
Maintain a timecard with accurate project information daily.
Maintain project logs – RFIs, submittals, rental, labor, and change order. Maintain subcontractor list.
Maintains and updates project documents.
Maintains project drawings and tracks plan revisions.
Order materials and various project-related items as the Project Manager/Superintendent requested.
Orders temporary facilities, including storage containers, dumpsters, restrooms, equipment, and laborers.
Requests and assembles project close-out documents from subcontractors. Requests as-builts from project superintendent.
Requests/creates project Job Books.
Responsible for the processing and distributing of project documents, including plan revisions, day-to-day correspondence, billings, drafting subcontracts, taking meeting minutes, and coordinating closeout documents.
Responsible for working safely and adhering to all aspects of our Health, Safety, and Environmental Program for self‑protection and for protecting co‑workers, sub‑contractors, the public, and the client by supporting all Company safety efforts.
Upon project completion, archive project documents.
Other duties as assigned.

Education, Experience, and Skills

1 – 3 years experience with relevant experience or equivalent.
High school diploma or equivalent.
Demonstrates strong verbal and written communication skills.
Ability to become a Notary.
Ability to multi-task, have strong attention to detail, organizational skills, and time management skills to ensure all established deadlines are achieved.
Ability to foster relationships with customers, owners, subcontractors, and vendors.
Demonstrates strong data entry skills with accuracy.
Self‑starter and able to work in a fast‑paced, team‑oriented environment.
Has passion, energy, persistence, a positive attitude, and enthusiasm.
Proficient with computers and familiar with Microsoft Software Suite.
Able to identify a need, remove barriers, and know how to make things happen.
Values diversity of ideas, opinions, and people.
Has good common sense and applied logic.
Must possess or obtain an appropriate state driver’s license before employment, a clean driving record, and reliable transportation.