Construction Project Coordinator

Jones Lang LaSalle Incorporated; Philadelphia (Philadelphia County); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and holidays

Daily Pay

Job summary

JLL is seeking a Construction Project Coordinator to support the East region's client account. The role partners with the Facilities Management & Projects Program Director to deliver on the standard process across multiple sites using AI prompts, Microsoft Planner, and SharePoint.

The ideal candidate will have construction project experience, be highly organized, and capable of translating drawings, schedules, and scope into organized support for Office Services Leaders (OSLs).

Qualifications

• Bachelor's degree in Construction Management, Engineering, Architecture, or related field.
• 2+ years of experience in construction, project coordination, or owner's-representative roles.
• Highly organized with ability to manage multiple projects and deadlines.
• Comfortable using AI tools to support repeatable documentation.
• Proficient with Microsoft Planner and SharePoint.

Responsibilities

• Track each project through defined phases and confirm outcomes before progression.
• Ensure standard project documents are used on every project.
• Confirm the RACI is followed with stakeholders.
• Support scope sign-off and budget close-out during Pre-Construction.
• Prepare OSLs with clear summaries ahead of key decisions.
• Serve as a responsive point of contact for status items.

Skills

Construction coordination

AI prompts

Cross-functional collaboration

Documentation & notes

Communication

Education

Bachelor's degree in Construction Management, Engineering, Architecture, or related field

Tools

Microsoft Planner

SharePoint

Microsoft 365

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL - Construction Project Coordinator (P3)

Transform at JLL as a Construction Project Coordinator on a client account in our Technology Division! Our client is one of the world's Big 4 accounting firms, providing global audit, tax, and consulting services.

Location: Eastern & Central time zones in the US

Work Schedule: Onsite, M-F 8 AM-5 PM

Travel Requirements: occasional office visits to support teams & based on project load

Reports to: Director - Facilities Management & Projects Program

Estimated compensation for this position is: $100,000 - $120,000 + annual bonus

What this job involves:

JLL is seeking a Project Coordinator to support the Projects Program across the East region of the client account. This role reports directly to the Facilities & Projects Program Director and is central to delivering the account's "one process, every project" standard partnering with our clients inhouse National Real Estate Team.

The ideal candidate has construction project experience - enough to follow along with construction project managers and general contractors, understand drawings, schedules, scope, potential office impact and translate that into clear, well-organized support for Office Services Leaders (OSLs). This person is extremely organized, comfortable building and using AI prompts to keep project support consistent at scale, and skilled with Microsoft Planner and SharePoint as the tools of daily execution.

What your day-to-day will look like:

Project Lifecycle Coordination

• Track every project in the region through the program's defined project phases - Due Diligence, Schematic Design, Construction Drawings, Page Turn, Pre-Construction, Construction, Substantial Completion, Pre-Office Opening, and Post-Construction - confirming the defined outcome for each phase is met before the project moves forward.

• Ensure the program's standard project documents - playbook, pre- and post-project sign-offs, execution checklists, and standard closeout packages are used consistently on every project, whether it's run by JLL, CBRE, C&W, or Newmark.

• Confirm the agreed RACI is followed on every project, ensuring the right stakeholders - architects, engineers, security, WpX, facilities, AV, designers, and project managers are involved at the right points, every time.

• Support scope sign-off and budget close-out during Pre-Construction, and track punch list and warranty items through to full closure in Post-Construction.

Construction & Technical Fluency

• Read and follow construction drawings, schedules, and scope documents well enough to track progress, understand change orders and RFIs, and know when something needs to be escalated.

• Sit in on construction meetings and project calls, understanding the conversation between architects, engineers, and construction project managers well enough to capture accurate notes, decisions, and follow-up items.

• Flag scope, schedule, or business impact risks early, based on a working understanding of how construction projects typically progress and where they typically slip.

OSL & Stakeholder Support

• Support Office Services Leaders - treated as the Projects Program's "client" - by keeping them informed, prepared for decisions, and confident that follow-up items are being tracked and closed, without needing to be present for every step.

• Prepare OSLs ahead of key decision points (such as Page Turn and Pre-Construction sign-off) with clear, organized summaries of scope, options, and open items.

• Serve as a responsive, organized point of contact for OSLs and other stakeholders on day-to-day project status and action items.

Tools, Documentation & Consistency

• Build and maintain a SharePoint site for each project, serving as the single source of truth for documents, decisions, schedules, and photos - replacing inconsistent Teams channels and other ad hoc tracking.

• Use Microsoft Planner to track tasks, owners, and due dates across every active project in the region, keeping the Director and stakeholders current on status.

• Build and use effective AI prompts to support consistent project delivery at scale - for example, generating status summaries, meeting recap drafts, checklist reviews, or follow-up reminders so every project gets the same level of support regardless of volume.

• Support the annual program refresher and audit process, helping identify where process, documentation, or tools need to be tightened up.

• Support training of internal team members and third-party project managers on the standard project execution process, documents, and tools.

Regional Program Support

• Partner closely with the Facilities & Projects Director to keep the East region's full project pipeline organized, current, and easy to report on.

• Escalate risks, delays, or inconsistencies in process adherence promptly and clearly.

• Contribute to a consistent, trustworthy project delivery experience across the region - recognizing that consistency, not just efficiency, is what builds client trust.

Required Qualifications:

• Bachelor's degree in Construction Management, Engineering, Architecture, or related field, or equivalent work experience

• 2+ years of experience in construction, project coordination, project engineering, or owner's-representative role, with enough exposure to construction projects to follow drawings, schedules, and scope discussions.

• Exceptionally organized, with proven ability to manage multiple concurrent projects, deadlines, and stakeholders without letting details slip.

• Comfortable using AI tools and building effective prompts to support consistent, repeatable project documentation and follow-up - this is a core, hands-on part of the role, not a nice-to-have.

• Working proficiency with Microsoft Planner for task and workflow tracking.

• Experience building and maintaining SharePoint sites, including document libraries and site structure.

• Strong written communication skills, with the ability to produce clear meeting notes, status updates, and closeout documentation.

• Comfortable working cross-functionally with OSLs, architects, engineers, designers, security, AV, and third-party project managers.

• Proficiency with the Microsoft 365 suite (Outlook, Teams, Excel, Word).

• Valid driver's license and ability to travel to project sites as needed

Preferred Qualifications:

• Prior experience with a general contractor, architecture firm, or construction management firm.

• Experience supporting corporate real estate, workplace, or facilities projects, ideally for a professional services or financial services client.

• Familiarity with CMMS platforms (Corrigo) and/or experience with Procore, Bluebeam, Microsoft Project, or similar construction management platforms in addition to Microsoft Planner.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

100,000.00 - 120,000.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

Remote -Atlanta, GA, Charlotte, NC, New York, NY, Philadelphia, PA, Tampa, FL, Washington, DC

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities