Construction Project Coordinator

CTL Engineering Inc.; New Albany (OH); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

ESOP (Employee Stock Ownership Plan)

401K plan

Medical insurance

Paid time off

Job summary

CTL Engineering Inc. is seeking a Construction Project Coordinator to provide administrative, technical, and project support to Project Managers and Construction Administrators.

The role ensures successful planning, execution, and closeout of construction projects and coordinates documentation, scheduling, contract administration, and stakeholder interactions. Responsibilities include monitoring budgets, tracking submittals and RFIs, and assisting with project closeout, while maintaining

Qualifications

• Bachelor's degree in Construction Management, Civil Engineering, Project Management, Business Administration, or related field.
• 1-3 years of construction, engineering, utility, or project administration experience preferred.
• Recent graduates with internship experience may be considered.
• Knowledge of construction practices, project scheduling, and contract administration desirable.
• Proficiency with Microsoft Office Suite and project management software beneficial.

Responsibilities

• Assist Project Managers in managing construction projects from initiation through closeout.
• Coordinate communication among owners, contractors, consultants, utility companies, and regulatory agencies.
• Prepare and distribute meeting agendas, minutes, and project correspondence.
• Track project schedules, milestones, submittals, RFIs, change orders, and pay applications.
• Maintain organized project files and documentation per requirements.
• Review contractor submittals and project documentation for completeness and compliance.
• Assist with construction contract administration and document control.
• Monitor project budgets, invoices, and funding allocations.
• Coordinate field inspections and construction observations as needed.
• Prepare progress reports and update project management systems.
• Track utility coordination, permit requirements, and agency approvals.
• Assist with project closeout activities, including punch lists and final records.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Plans interpretation

Contract administration

Education

Bachelor's degree in Construction Management or related field

Tools

Excel

Word

Outlook

Teams

Microsoft Project

Job description

CTL Engineering is hiring a Construction Project Coordinator!

CTL Engineering (www.ctleng.com) is an award-winning, full-service consulting engineering firm with (15) locations across OH, IN, WV, KY, NC, SC, and VA with a rich history over our (99) years in business. We provide civil/site design and land surveying, environmental, geotechnical, construction administration & inspection, accident reconstruction, roofing/building envelope, A/V system design, troubleshooting & installation, transportation design (bridge/roadway), and specialized testing services to the construction industry.

Position Summary

• The Construction Project Coordinator provides administrative, technical, and project support to Project Managers and Construction Administrators to ensure the successful planning, execution, and closeout of construction projects.
• This position coordinates project documentation, scheduling, communication, contract administration, and stakeholder interactions while maintaining project records and assisting with budget and schedule tracking.

Essential Duties and Responsibilities

• Assist Project Managers in managing construction projects from initiation through closeout.
• Coordinate communication among owners, contractors, consultants, utility companies, and regulatory agencies.
• Prepare and distribute meeting agendas, minutes, and project correspondence.
• Track project schedules, milestones, submittals, RFIs, change orders, and pay applications.
• Maintain organized project files, records, and documentation in accordance with company and client requirements.
• Review contractor submittals and project documentation for completeness and compliance.
• Assist with construction contract administration and document control.
• Monitor project budgets, invoices, and funding allocations.
• Coordinate field inspections and construction observations as needed.
• Prepare progress reports and update project management systems.
• Track utility coordination, permit requirements, and agency approvals.
• Assist with project closeout activities, including punch lists, warranty documentation, and final record keeping.
• Support public meetings, stakeholder outreach, and client communications when required.

Qualifications

• Bachelor's degree in Construction Management, Civil Engineering, Project Management, Business Administration, or a related field preferred.
• 1-3 years of construction, engineering, utility, or project administration experience preferred.
• Recent graduates with internship experience may be considered.
• Knowledge of construction practices, project scheduling, and contract administration is desirable.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, Teams, and Project.
• Experience with project management software is a plus.

Required Skills

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Attention to detail and accuracy in documentation.
• Ability to work effectively with contractors, clients, and project stakeholders.
• Problem-solving and critical-thinking skills.
• Ability to read and interpret plans, specifications, and contract documents.

Preferred Experience

• Water, wastewater, stormwater, roadway, or utility construction projects.
• Construction administration and inspection support.
• Public agency or consulting engineering environments.

Physical Requirements

• Ability to occasionally visit active construction sites.
• Ability to walk on uneven terrain and observe construction activities.
• Valid driver's license with an acceptable driving record and reliable transportation.
• CTL Engineering offers a competitive compensation and benefits package including medical, life, and disability insurance, paid time off, an award-winning ESOP (Employee Stock Ownership Plan), and a 401K plan.

CTL Engineering provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.