Construction Project Administrator 2

New York State Center for Recruitment & Public Service; Latham (NY); On-site; USD 96,000 - 115,000; Full time

Job summary

New York State Center for Recruitment & Public Service in Latham, NY, seeks Construction Project Administrators to plan, schedule, and monitor building construction, repair, and rehabilitation projects within DMNA and NGB standards. This role emphasizes project coordination with engineers, architects, and contractors, and requires strong scheduling and budgeting capabilities.

The position requires engineering/architectural knowledge, the ability to interpret complex design documents, and

Qualifications

• Two years of college study in engineering, engineering technology, architectural technology, construction technology or similar field; and five years of full-time building construction experience, with at least two years in project management.
• Or a Bachelor’s Degree in engineering, architecture, landscape architecture, construction technology, architectural technology, or similar field with at least three years of full-time construction experience and at least one year in project management.
• Must read/write English, possess a valid NY driver’s license and be able to obtain the required security clearance.

Responsibilities

• Plan, schedule, and monitor building construction, repair, and rehabilitation projects from planning to completion.
• Coordinate meetings with engineers, architects, estimators, contractors, and agency staff; ensure projects stay within scope and budget.
• Review funding limits, approvals, and contracts; prepare reports and status updates for management.
• Utilize SFS and other systems to prepare financial documentation and track funds.
• Provide input on long-range capital construction planning and budgeting.

Skills

Project management

Scheduling

Coordination

Communication

Team leadership

Education

Associates Degree in engineering/related field

Bachelor’s Degree in engineering/architecture/landscape architecture/construction technology

Job description

Duties Description

Assigned to the Facilities Management and Engineering Directorate (MNFE), these positions support Agency operations relating to design, construction and project management. The Construction Project Administrator (CPA) series requires administrative collaboration and oversight of all MNFE designated projects in accordance with National Guard Bureau (NGB) standards -- specifically the requirements of the Master Cooperative Agreement between the NGB and the DMNA -- as well as all applicable agency and labor contract requirements, current and as amended. CPAs may also perform special studies and research projects related to assigned projects.

Specifically these positions plan, schedule, and monitor building construction, repair, and rehabilitation projects from planning stages, through the completion in order to assure that proposals meet Agency/NGB needs; are within accepted cost limitations; and that project elements are completed according to schedule. CPAs serve as the contact person for assigned projects; resolve problems with and between the Agency/NGB and architectural and engineering staff, consultant contractors, and representatives of relevant State agencies; obtain approvals for projects; answer questions about project specifics; and schedule and coordinate the activities of engineers, architects, estimators, contract writers and analysts, contractors, and other occupations connected with projects.

These positions require significant technical knowledge and skills in engineering, architectural, drafting, construction project management, landscape architecture or similar field(s). The Construction Project Administrator 2 is required to interpret, explain and present various drawings and design documents.

The position performs responsibilities in accordance with all current and amended, DMNA policies and procedures, federal and state statutes, and where applicable, the contract bargaining agreement and requirements of the National Guard Bureau (NGB), specifically the Master Cooperative Agreement (MCA) and supporting regulations. The position may report to state and/or federal supervisory personnel.

Specifically, CPA Duties Include, But Are Not Limited To

• Management and coordination of project(s) assigned.
• Development of detailed schedules and plans for assigned projects.
• Coordination/attendance of development meetings to include all pertinent parties regarding project progression, timeliness and completion.
• Review and monitor funding limits and authorization requirements based on the size and scope of the project.
• Perform assessment of current infrastructure to aid in the development and prioritization of construction, repair and rehabilitation projects.
• Provide feedback on project details and specifications to MNFE management, NGB and other appropriate parties.
• Identify technical services and contracting needs (i.e., electrical and architectural specifications) and prepare a statement of assignments for all participants through completion of project, and provide project status reports for all relevant parties.
• Review projects assigned and ensure design and construction are within approved specifications and costs.
• Utilize Agency data systems -- currently the Statewide Financial System (SFS) -- to assist in the preparation of Federal and State financial documentation for purchasing, contracting and reconciliation of applicable funds.
• Assist with the development of annual budget and financial plans for assigned projects.
• Conduct studies and research issues, programs or operations, in relation to assigned projects, and prepare reports and recommendations.
• As directed, prepare project status reports, financial accounts and other related technical documentation and/or records.
• Participate in the creation of specification, design and construction plans and documents.
• Assist in the planning and revisions of MNFE priorities for current and future projects.
• As needed, provide training to ensure project needs are met in accordance with Agency/NGB plans, priorities and timelines.
• Provide input on long-range capital construction and rehabilitation planning and budgeting.
• Consult with MNFE management regarding short and long range fiscal planning for Agency construction projects
• Provide input to management for the establishment or revision of priorities for construction, repair, and rehabilitation projects.
• Work with grant funding resource support offices on construction projects with multiple funding sources.
• Make periodic site visits/inspections of Agency/NGB project locations to evaluate compliance with contract parameters and applicable building codes.
• Frequently meet in person with program, Agency staff and members of other Federal, State and local agencies to provide information and status updates.
• Coordinate with staff in the tracking and monitoring of required permits.
• Perform other duties as assigned.

Job Requirements

• May be required to have working knowledge of General Fund Enterprise Business Systems (GFEBS).
• Working knowledge of State rules and regulations, policies and guidelines associated with State construction projects; specifically guidance and requirements while working with the Office of General Services (OGS).
• Working knowledge of the principles of construction project scheduling.
• Ability to read, understand and interpret contracts, design plans, and other technical documents, often containing regulatory and complex building construction terminology.
• Capability to prepare comprehensive building construction project plans and schedules, as well as ability to adjust both throughout project as needed.
• Strong ability to analyze project needs and communicate same to supervisor(s) and project team as needed.
• Preferred experience working with grant funding, or on construction project with multiple funding sources.
• Must have strong organizational skills; ability to multi-task and prioritize multiple deadlines.
• Ability to perform tasks independently without supervision as well as motivate and coordinate a team to complete the project assigned.
• Capability to determine, negotiate and establish project priorities for assignments.
• Ability to prioritize duties and responsibilities and ensure deadlines are met.
• Strong written and verbal communication skills.
• Ability to interact and work well with various categories of people to include co-workers, management, Federal and State personnel, contractors and representatives from other agencies.
• Ability to train and supervise subordinates and demonstrate an understanding of the basic principles of supervision.
• Knowledge of budget development and capital construction planning.
• Ability to present materials to supervisors and Executive Management in a professional and articulate manner.
• Ability to prepare written material in a clear and concise fashion.
• Ability to read and write in English.
• Demonstrated reliability and trustworthiness.
• May be required to supervise staff.
• Will complete and attend training as required.
• Periodic overtime may be required.
• Regular travel will be required using various modes of transportation to include driving, trains, and air travel.
• Performs other duties as assigned.

Qualifications

Two years of college study in engineering, engineering technology, architectural technology, construction technology or similar field of study (Associates Degree or Certification in field of study is preferred), and five (5) years of satisfactory full-time experience in building construction field; with at least two (2) years of full-time experience in building construction project management;

OR

A Bachelor’s Degree in engineering, architecture, landscape architecture, construction technology, architectural technology, or similar field of study and a minimum of three (3) years satisfactory full-time experience in building construction field; with at least one (1) year of full-time experience in building construction project management.

AND

Must be at least 18 years old and have a High School Diploma or GED.

Must possess a valid driver's license to operate a motor vehicle in the State of New York. Must report any changes to supervisory chain and State Human Resources (MNHS).

Must be able to read and write in English.

Must be proficient in and able to independently use Computer-Aided Design (CAD) software.

Must hold a current certification as a New York State Code Official or must obtain certification within twelve (12) months from date of hire.

Must be proficient in and able to independently use Microsoft Office software – MSWord and Excel. Ability to use PowerPoint and/or Access also preferred.

Should related systems, regulations, procedures and requirements change, additional training and/or certifications may be required.

Other combinations of education and work experience, including military, may be considered, however candidate for the Construction Project Administrator 2 must demonstrate direct relevance to the job duties and abilities noted above and combine to at least seven (7) years of credits and experience and candidate for the Construction Project Administrator 3 must demonstrate direct relevance to the job duties and abilities noted above and combine to at least eight (8) years of credits and experience

Must be able to read, understand and interpret contracts, design plans, and other technical documents, often containing regulatory and complex building construction terminology.

Required to have or successfully complete within 90 days of receiving computer access, all training associated with assigned data systems such as SFS, GFEBS and the Statewide Learning Management System (SLMS) and/or other computer training as related to duty assignments.

In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET or other clearance may be required.

At all times, employees MUST maintain minimum standards in accordance with current agency requirements and directives noted above; failure to do so will subject the individual to disciplinary action, including possible termination.

NOTE: Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described. Standards cannot and do not include all of the work that might be appropriately performed by the incumbent. The minimum qualifications above are those which were required for appointment at the time the Position Standards were written. Please contact State Human Resources Directorate for any further information regarding the position requirements.

Additional Comments

This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.

Current Start Rate: $95,580*

Job Rate: $114,585

(*All hires begin at “Start Rate” unless prior state experience affords eligibility for hiring step increase as determined by OSC.)