Construction Project Admin & Coordination Specialist

Batchelor & Kimball, Inc.; Haskell (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Batchelor & Kimball, Inc. is seeking a passionate, self-motivated administrative professional to support the PM team on commercial building projects. The role focuses on project administration, documents, insurance, daily reports, purchasing and closeout.

You will coordinate office operations, onboarding, vendor communications, and ensure contract drawings and field reports are current. Candidates should have 2-3 years in field and a high school diploma, with strong Excel skills and excellent

Qualifications

• Advanced Excel skills for data management and reporting.
• Proficient in MS Office (Word, Outlook).
• Excellent communication skills across phone, email, and in-person.
• Well-developed organizational abilities to manage multiple tasks.

Responsibilities

• Manage and order office equipment, services, and supplies.
• Oversee onboarding of employees.
• Assist new hires with completing documents.
• Welcome visitors including new employees.
• Ensure contract drawings are updated and distributed.
• Monitor field reporting: daily reports, toolbox talks, equipment tracking.
• Maintain GMP tracking and monthly backup documents.
• Manage project insurance requirements (COI’s, OCIP, CCIP).
• Oversee onboarding of project personnel.
• Communicate with vendors, GC’s, subcontractors, and project managers.

Skills

Advanced Excel

MS Office Suite

Excellent communication

Strong organizational skills

Education

High School Diploma

Job description

Batchelor & Kimball, Inc. is seeking a passionate, self-motivated administrative professional to support the PM team on commercial building projects. The role focuses on project administration, documents, insurance, daily reports, purchasing and closeout.

You will coordinate office operations, onboarding, vendor communications, and ensure contract drawings and field reports are current. Candidates should have 2-3 years in field and a high school diploma, with strong Excel skills and excellent