Construction Operations Administrator

CCI Inc.; Tennessee; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Extended health plan

Wellness allowance

Vacation & PTO

401k match

Professional dues

Job summary

CCI Inc. is seeking an Operations Administrator to support field and office activities in a dynamic, safety-conscious environment. This office-based role requires travel to job sites as needed and a proactive, detail-oriented mindset.

You will work with a diverse team of engineers and construction professionals, manage records, assist in budgets, procurement, and project controls, and help improve efficiency across our operations.

Qualifications

• Previous experience in an administrative role, preferably in a field-based industry (e.g., oil & gas, construction).
• Experience with ticketing or work order systems.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite (especially Excel and Outlook).
• An excellent communicator and team player, able to work within a multi-disciplinary team environment with a positive attitude.
• Detail oriented, meticulous, and have strong organizational skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Assist with audits of systems and processes.
• Maintain an Operations SharePoint site for filing and tracking.
• Ensure contract and ticket files are current and up to date.
• Planning and scheduling work activities, taking into account the availability of resources and deadlines.
• Monitoring activities to ensure compliance with company policies and regulatory requirements.
• Communicating issues to management regarding any problems with equipment or processes that may affect productivity.
• Assisting in the development of new methods to improve efficiency or reduce costs
• Analyzing data to identify problems or trends that may require corrective action.
• Conducting feasibility studies to determine whether new products or services are commercially viable.
• Coordinating with other departments to ensure the smooth operation of business processes and projects.
• Maintaining records of operational activities such as sales, inventory levels, staffing levels, and asset management.
• Developing operational budgets based on projected sales volume or costs such as labor and material costs.
• Coordinate daily office logistics, such as SAP, and review weekly.
• Coordinate team on deployment tracking and hour per verification.
• Review cost and track changes within construction organization.
• Lead procurement within the construction department and work with field operations to issue WO’s and Po’s; follow SOP as needed.
• First call completions and ground disturbance process implementation.
• Field Administration and controls on a project-by-project basis.
• Work directly with Vice President of Construction on project controls management.

Job description

The Operations Administrator position is an office-based position. This position requires a self-motivated, safety conscious individual who takes great pride in their work. You will have the opportunity to learn from a diverse team of engineering and construction professionals. You must have the ability for travel to various job sites when needed.

Accountabilities

• Assist with audits of systems and process accordingly.
• Maintain an Operations SharePoint site for filing and tracking.
• Ensure contract and ticket files are current and up to date.
• Planning and scheduling work activities, taking into account the availability of resources and deadlines.
• Monitoring activities to ensure compliance with company policies and regulatory requirements.
• Communicating issues to management regarding any problems with equipment or processes that may affect productivity.
• Assisting in the development of new methods to improve efficiency or reduce costs
• Analyzing data to identify problems or trends that may require corrective action.
• Conducting feasibility studies to determine whether new products or services are commercially viable.
• Coordinating with other departments to ensure the smooth operation of business processes and projects.
• Maintaining records of operational activities such as sales, inventory levels, staffing levels, and asset management.
• Developing operational budgets based on projected sales volume or costs such as labor and material costs.
• Coordinate daily office logistics, such as SAP, and review weekly.
• Coordinate team on deployment tracking and hour per verification.
• Review cost and track changes within construction organization.
• Lead procurement within the construction department and work with field operations to issue WO’s and Po’s; follow SOP as needed.
• First call completions and ground disturbance process implementation.
• Field Administration and controls on a project-by-project basis.
• Work directly with Vice President of Construction on project controls management.

Qualifications

• Previous experience in an administrative role, preferably in a field-based industry (e.g., oil & gas, construction.)
• Experience with ticketing or work order systems.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite (especially Excel and Outlook).
• An excellent communicator and team player, able to work within a multi-disciplinary team environment with a positive attitude.
• Detail oriented, meticulous, and have strong organizational skills.
• Ability to work independently and manage multiple priorities.

Why Join Us

• Be part of a transformative initiative that enhances project delivery success across multiple disciplines.
• Work with a dedicated team of professionals in a collaborative environment.
• Access resources and training programs to continuously advance your career.

• Contribute to projects that align with CCI’s mission of commitment, collaboration, and innovation.

Benefits

• CCI has an industry competitive, extended health and benefits plan.
• Wellness allowance.
• Vacation and Paid Time Off.
• 401(k) company matching.
• CCI supports our employees with professional training and development opportunities and payment of professional dues.
• CCI pays for all travel and accommodations, while away from home.
• Flexible work environment with opportunities to advance your career within CCI’s Group of Companies.

Work Environment

• This position is a full-time role.
• Office & Field work as required.