Construction Office Manager II

comfortsystemsusa; Georgia; On-site; USD 70,000 - 90,000; Full time

Job summary

TAS, a Houston-headquartered company and part of Comfort Systems USA, seeks a Construction Office Manager II to oversee administrative functions for the assigned jobsite trailer and collaborate with the Senior Construction Office Manager and Site Superintendent.

You will manage contracts, invoices, vendor setup, time sheets, JHAs, drawings, budgeting support, safety records, and meeting minutes, with travel nationwide as needed.

Qualifications

• 5 years of experience in construction office management.
• Proven ability to collaborate with multiple construction disciplines.
• Willingness to travel domestically on short notice.
• Strong verbal and written communication.
• High energy and team-oriented approach.

Responsibilities

• Oversee daily office operations on a single jobsite.
• Prepare and maintain contracts, change orders, and invoices.
• Assist in budgeting and financial tracking for installations.
• Facilitate site meetings and record minutes.
• Maintain safety and training records with EHS and QA/QC leads.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

MS Office

Construction software

Construction terminology

Safety regulations

Education

High School diploma

Business admin degree

Tools

MS Office

Construction management software

Job description

POSITION OVERVIEW:

The Construction Office Manager II reports to the Senior Construction Office Manager and takes daily directions from the Construction Superintendent/Site Manager and will be responsible for overseeing the administrative functions for assigned jobsite office trailer.

KEY JOB RESPONSIBILITIES:

• Work closely with Senior Construction Office Manager and Site Superintendent to manage daily office operations and ensure efficient workflow on a single assigned jobsite
• Prepare and maintain project documentation including contracts, change orders and invoices
• Assist in setting up vendors at assigned job sites
• Collect time sheets and enter into system as directed
• Collect, review and file daily JHAs
• Order material and consumables required for all site operations
• Work with Construction Planner to maintain updated drawings and project files
• Assist in budgeting and financial tracking for installation projects and report progress to the Construction Planner
• Assist site EHS Manager and QA/QC leads to ensure staff compliance and proper record keeping
• Assist Site Superintendent in preparing change orders with appropriate photos and back up information
• Facilitate site meetings and prepare and record meeting minutes
• Work closely with site EHS Manager to record all safety and training records for site team
• Work closely with Site QA/QC Leads to maintain appropriate records
• Facilitate lessons learned process and communications to Aftermarket leadership
• Participate in weekly construction calls to report site operational successes and concerns
• Any additional duties as assigned by TAS

JOB SKILLS:

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficient in MS Office suite and construction management software
• Knowledge of construction terminology and practices
• Familiarity with construction safety programs and regulations

EDUCATION & TRAINING:

• High School diploma plus construction office management experience
• Bachelor's degree in business administration is a plus

MINIMUM REQUIREMENTS:

• 5 years of experience in construction office management
• Proven track record of collaborating with various construction disciplines
• Ability to travel domestically on short notice
• High energy, driven individual that communicates and interacts well in a team environment
• Results oriented individual with good verbal and written communication skills

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Position is at least ~50% at a desk working with a computer in construction site trailers and requires full time presence at assigned job site locations. Position includes developing potential customer relationships and/or coordinating TAS project site teams and customer contractors. Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Performs other physical activities including use of fingers, sitting, stooping, bending, crouching, talking, hearing and performing repetitive motions. Visual acuity requirements include color, depth perception and field of vision necessary to prepare and analyze data and figures, operate a computer terminal and conduct extensive reading. The incumbent will be subject to inside environmental conditions and outdoor construction site environmental conditions.

COMPANY OVERVIEW:

Join a team driven to excel in all that we do! When you join TAS, you join a Houston-headquartered company that is part of a large Houston-headquartered publicly traded company, Comfort Systems USA, with a solid reputation built on outstanding value, integrity, and customer focus. We offer our customers and employees the best of both worlds: a small company feel with the resources, talent, process, and international reach of a large company.

TAS delivers innovative packaged modular systems that are engineered and manufactured in one of our Houston, TX facilities and utilized in data centers, power, and commercial/industrial utility system applications. TAS has successfully delivered and commissioned over 520 packages to over 33 countries. The company is headquartered in Houston, TX and has five ISO 9001 certified manufacturing facilities in Houston, encompassing 1.2m sq. feet with proximity to major shipping ports and interstate highways. TAS manages all logistics and transportation facilitating accelerated construction at customer's facilities.

TAS' fastest growing business is the data center market. By applying deep expertise in cooling, thermodynamics, and power, TAS has developed an entire product line that revolutionizes data center delivery.

With our tremendous market potential, advanced technological systems, entrepreneurial culture as well as a talented and productive workforce, we continue to set and exceed aggressive market penetration and financial goals. More information is available on the company website at: www.tas.com .

IMPORTANT NOTICE: TAS