Construction Execution Project Manager

Essex Property Trust; San Mateo (CA); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision

401k with employer match

Housing discount (20%)

Paid parental leave

Wellness programs

Job summary

Essex Property Trust, based in San Mateo, CA, seeks a Construction Execution Project Manager to lead capital improvements and renovation programs for assets, ensuring scope, bids, budgeting, and vendor selection align with company policies.

You will monitor contractor performance, manage capital budgets, and ensure compliance with city codes and safety standards, while coordinating with maintenance teams to optimize resources and cost savings.

Qualifications

• Minimum of 3 years of experience in multi-family construction project management.
• Ability to supervise and monitor projects to ensure quality.
• Proficiency in general maintenance including plumbing, electrical, painting, drywall, carpentry, etc.
• Three certificates from related institutes or 4+ years inter-company experience.
• Proficient with Excel and MS Word; drafting contracts and specs.

Responsibilities

• Monitor and supervise all vendors or outside contractors for quality and timely completion.
• Ensure compliance with contract agreements, codes, permits, and liability mitigation.
• Maintain records, track expenses, and generate weekly/monthly reports.
• Approve capital improvements per Essex policies andLimits of Authority.
• Coordinate with Lead Maintenance Supervisors and Property Managers to optimize resources.
• Identify liability hazards and oversee safety and remediation programs.

Skills

Vendor management

Budgeting

Contract management

Cost-benefit analysis

Communication

Negotiation

Education

Maintenance related certificates (BOMA/IREM)

Tools

Excel

MS Word

Job description

City San Mateo

State California

Job Location San Mateo Corp Office

Position Type Regular

The Construction Execution Project Manager, under the direction of a Senior Project Manager or managing supervisor, is responsible for the planning and execution of capital improvements and renovation programs within Essex, particularly preservation and maintenance of assets, in accordance with policies and procedures defined by the company. The Project Manager is responsible for the generation of the project scope, solicitation of outside vendor bids, establishing parameters, and appraising those bids for quality conformance to specifications, cost savings, and recommending desirable vendors to the Senior Project Manager of Capital and Maintenance Services as needed. The position is also responsible for creating yearly capital budgets and executing these projects throughout the fiscal year.

What You Will Do

• Monitor and supervise all vendors or outside contractors to ensure the quality of work and completion of the work before payments are made.


• Monitor compliance with contract agreements, city codes, permits and the monitoring and resolution of liability exposure.


• Provide first-line information, documentation and training regarding any property-specific special needs (asbestos, remediation plan, deficient plumbing systems, roofs, etc.).


• Obtain and maintain all records for any assigned projects, accurate tracking of expenses, both cost and capital (acquisition capital), and completion of the weekly and monthly reports.


• Obtain approval as needed for all capital improvements as needed in accordance with the Essex Capital Improvements Policies and Procedures and the specific Limits of Authority.


• Ensure any major tools purchased by the company must be placed on the property inventory sheet or company inventory sheet.


• Help provide guidance to the Lead Maintenance Supervisors and Property Managers to make the most efficient use of available resources in order to ensure the utmost performance cost savings and safety for each property.


• Proactively identify of liability hazards, monitoring or remediation programs, the safety of the property and safe work practices of property staff.


• Responsible for scheduling of vendors and contractors and for tracking 100% of all work completion and quality. Timely and accurate preparation of the maintenance request and the weekly and monthly administrative reports. Implementation of changes in systems or assignments in accordance with any maintenance inefficiencies of any/all the properties to ensure more efficient management of maintenance operations.


• Monitoring usable life of the physical plant of the property. To ensure maximum efficiency and for planning capital purchases. Effectively communicating in writing anticipated capital needs and maintenance requirements for the operating budget.


• Create and implement a regional specific preventive maintenance program annually to preserve the asset in accordance with owner's objectives.


• Without compromising quality, contribute to the achievement of property financial goals through effective utilization of maintenance staff and the cost-effective management of maintenance functions.


• Ensure that all vendors used on the property are properly licensed in the appropriate license classification, local business license, insured in accordance with the minimum requirements of the Essex Capital Improvement Policies and Procedures, approved and that all projects must have prior approval in accordance with the Capital & Maintenance Policies and Procedures Limits of Authority and meet all requirements of the property and company.


• Be able to appraise damage, determine the ability of the in-house crew to remedy the problem, and/or the need to hire an outside contractor. A sound knowledge of fair market pricing for outside vendors and an ability to negotiate better terms for the property’s benefit is a crucial skill.

What You Will Need

• Minimum of 3 years of experience in multi-family construction project management


• Must be able to supervise and monitor projects to ensure quality.


• Must be proficient in general maintenance including: plumbing, electricity, painting, drywall, floor coverings, carpentry, locks, appliances, pools & spas, roof, city codes and life safety equipment.


• Minimum of three certificates from related institutes reflecting completion of maintenance related courses, such as BOMA, IREM, local community colleges and/or vocational programs, or four or more years inter-company experience.


• Basic computer knowledge is required with the ability to work effectively with Excel and MS Word programs; contract document draft including RFP’s, Scopes of Work, Specifications.


• Contracts, basic written and skilled oral communication is required.


• Knowledge of cost-benefit analysis required.


• Must be prepared to participate in budget process.


• Ability to meet the physical requirements of the job.


• Must carry a cellular/iPhone and be available for on-call services twenty-four hours.


• Must be able to function effectively in a customer service environment.

What The Job Requires

• Work is primarily conducted in an office setting and onsite with physical inspections of turns and asset quality that require a moderate amount of walking and stair use. Requires sitting at a desk or workstation for extended periods. Involves the use of standard office equipment such as computers, phones, and printers.


• Requires the ability to work Monday through Friday. The position includes in-person work requirements consistent with the hybrid policy located at Essex's corporate offices in Woodland Hills, Irvine, Bellevue or San Mateo. The hybrid policy is subject to change at Essex’s sole discretion.


• Requires the ability to sit or stand for extended periods. Minimal physical effort in the day-to-day tasks.


• Frequent travel to various locations for meetings, projects, client visits, or on-site work.

What You Will Bring To The Table

• No formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance and/or training to coworkers. May coordinate work and assign tasks.


• Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.


• Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.


• Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines. Responsible for setting work unit and/or project deadlines.

All full-time regular associates are offered competitive salaries, experience career growth, and are eligible for benefit packages that include medical, dental, vision, paid parental leave, 401k employer match, excellence rewards, wellness programs, and much more. With our 12 paid holidays and 15 PTO days, work/life balance is a priority! Additionally, most positions are eligible for a housing discount of 20%.

Essex provides great communities in which to live, work and invest. We are a purpose-driven company, and we pride ourselves on promoting an internal culture of growth and opportunity by engaging, enabling, and empowering our teams. Working at Essex is not a destination. It is a journey where you can confidently build your career.

New hires generally start between $115,000.00 - $145,000.00 per year. The final salary offer will be determined after reviewing relevant factors, including but not limited to skill sets; relevant experience; internal equity; and other business and organizational needs.

This role is also eligible to participate in Essex’s discretionary Annual Bonus program that is commensurate with the level of the position.