CONSTRUCTION COORDINATOR I

City of Lynchburg, VA; Lynchburg (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

The City of Lynchburg, VA seeks a Construction Coordinator I to manage building construction and renovation projects ensuring compliance with design specifications and applicable standards.

You will liaise with consultants, regulators, utilities, and city departments, prepare bid documents, and oversee construction phases from design through closeout, maintaining records and schedules.

Qualifications

• Associates or engineering degree plus relevant experience in building maintenance/ construction.
• Strong interpersonal and communication skills are required.
• Experience in project management and coordinating multiple stakeholders is preferred.

Responsibilities

• Coordinate construction and renovation projects from design through acceptance.
• Prepare bid documents, track changes and manage contracts.
• Schedule inspections, coordinate with regulators, consultants, and city departments.
• Monitor budgets, maintain records, and generate progress reports.
• Oversee fieldwork to ensure compliance with plans and standards.
• Coordinate with utilities, contractors, and citizens to address concerns.

Skills

Project management

Interpersonal skills

Budget tracking

Education

Associate's degree in a relevant field

Bachelor's Degree in Engineering

Tools

Microsoft Excel

Microsoft Word

Job description

The City of Lynchburg is an Equal Opportunity Employer. We encourage all interested candidates to apply.

The City of Lynchburg is seeking a Construction Coordinator I. This position performs difficult technical work developing, managing, and coordinating building construction and renovation projects for specification compliance in accordance with design specification and local, state, and federal standards. Involved in all phases of construction projects from the initial design through construction, final acceptance, and guarantee period, by performing the following duties.

Salary is negotiable based on qualifications and experience.

• Acts as liaison between consultant firms, contractors, regulators, and citizen groups;
• Works with consultant administration and inspection staff in overseeing construction practices, recommending/approving changes, and scheduling City Utility operations;
• Informs, recommends changes, and addresses citizen concerns;
• Represents City at progress meetings, schedules final inspections, and submits project close-out items including Notification of Acceptance;
• Represents Construction Section at neighborhood public awareness meetings prior to project start-up;
• Issues an award of contracts and accepts construction projects upon completion;
• Recommends major changes and approves minor changes to designs during construction;
• Manages and coordinates construction project activities with other City departments, businesses, utility companies, contractors, developers, consultants, citizens, and state and federal organizations;
• Prepares and writes specifications and contract documents for projects of limited scope, including preparing bid documents, advertising for bid, compiling bid results, and council reports. Prepares drafts and recommends change orders for approval;
• Contacts consultant firms for creation of work authorization for inspection or design services. Forwards work authorization for approval; arranges for inspection services, monitors test results and/or reviews design. Tracks invoices for payment;
• Manages construction phase of capital building and construction projects for compliance with plans, specification, and standards, including feasibility, design, specification preparation, solicitation of bids, and construction;
• Observes and approves the work of private contractors and consultants. Verifies work, recommends project alterations, acceptance and payments; ensures project does not exceed budget by tracking monthly expenditures through project account codes;
• Maintains project records, diary, daily reports, takes samples of materials and tests for in-field quality, records test results, material certifications, sketches, photographs, and as-built plans as appropriate;

When assigned to Streets

• Administers the pavement management program, creates and directs roadway preventative maintenance forecasts and rehabilitation strategies;
• Oversees the pavement rehabilitation program including development of the annual paving list;
• Oversees the work of the pavement overlay, guardrail replace, drainage, and sidewalk contractors;
• Oversees the City's pavement inventory program using GIS, database (VDOT Contracted Data Collection), and Lucity;
• Coordinates with City departments and local agencies regarding pavement issues; and performs related duties as required;
• Develops annual work plans for guardrail installation and sidewalk replacement and repair;
• Coordinates inspections of city streets with VDOT personnel and responds when all repairs have been completed;
• Conducts sidewalk and retaining wall evaluation and repairs. Updates sidewalks to applicable ADA standards;
• Troubleshoots and develops solutions to drainage complaints and issues, manages contractor repairs;
• Reviews and approves accuracy of monthly construction estimates; Tracks quantities and budgeting of project;
• Prepares cost estimates as needed;
• Oversees other construction projects as assigned.

When assigned to Construction

• Manages construction phase of water, sewer, roadway, bridge, culvert and related construction projects for compliance with plans, specifications and standards.
• Reviews and approves accuracy of construction estimates for payment. Tracks monthly quantities and budgeting of projects. Acts as project manager on authorizing the closing out of Capital Project account balances on completed construction projects;
• Provides input to portions of division budget and CIP program by assisting in the development of the City's ongoing bridge replacement program;
• Responsible for outlining the Proposed Bridge Program of the CIP to include recommending bridge priorities in terms of rehabilitation, replacement, and maintenance repairs;
• Recommends allocation of funding for special projects and general maintenance programs;
• Schedules and performs bridge inspections and compiles bridge reports in accordance with State and Federal requirements;
• Performs annual dam inspections on City-owned and operated dams for compliance with state requirements;
• Prepares annual inspection report, reviews daily reports from caretaker, and makes recommendations for needed repairs;
• Prepares and maintains project records, reports, test results, material certifications, documentation, record drawings, and shop drawings on related construction projects;
• Monitors all aspects of construction activities in the City right-of-way and easements for compliance with plans, specifications, standards, and codes with regard to proper materials, work quality, and safety regulations;
• Provides in-field inspection as needed. Prepares correspondence concerning status of public works projects including reimbursements to developers for City's share of roadway and utility improvements for subdivision development;
• Prepares annual municipal construction contract, including reviewing contract for changes with stakeholders, advertising and bidding of contract, preparing correspondence for awarding of contract, and distribution of signed contract;
• Reviews plans submitted to Technical Review Committee by consultant firms on behalf of developers of new construction. Makes comments on construction techniques and design; forwards comments to Design for re-submittals;
• Reviews excavation and driveway permits, provides inspection as necessary, and addresses private concerns over the permit process. Follows up with Excavation Permit Inspector over particular concerns from the private sector.

When assigned to Facilities

• Participates in all phases of capital building projects including feasibility, design, specification preparation, solicitation of bids, and construction;
• Manages and inspects all phases of complex building construction projects for compliance with plans, specifications, and standards;
• Coordinates project activities with other City departments, utility companies, contractors, consultants, customers, engineers, architects, and state and federal organizations;
• Performs as project manager with respect to verifying work, recommending project alterations, acceptance and payments; ensures project does not exceed budget by tracking monthly expenditures through project account codes;
• Involved in project public relations through letters, personal contacts, project signs and facility closing;
• Plans, schedules, directs and supervises the work of City Building Maintenance Mechanics engaged in the renovation or construction of City buildings and facilities;
• Serves as liaison with other City departments on requests for construction estimates;
• Assists in development of, and maintains Major Building Repair database; recommends projects for approval in CIP;
• Maintains Blanket Maintenance Contracts via contract document preparation and administration; ensures contract compliance;
• Serves as a member of the building maintenance leadership team;
• Responds to emergency calls during and after normal work hours;
• Works in snow removal function as required.

When assigned to Utilities

• Prioritizes construction projects with engineers and general contractors;
• Informs, recommends changes and addresses citizen concerns;
• Authorizes the closing out of Capital Project account balances on completed construction projects;
• Provides input to portions of division budget and CIP program;
• Prepares correspondence concerning status of Utilities projects;
• Involved in project public relations through letters, personal contacts, project signs and facility closing;
• Assists with preparation of Annual CSO Compliance Report;
• Prioritizes construction projects with engineers and general contractors.

ADDITIONAL JOB DUTIES

• Other duties to provide direct or indirect service to the citizens may be assigned.
• When unusual situations occur and /or the City Manager declares a State of Emergency, all City employees may be required to accept special assignments and perform as needed to ensure appropriate service delivery.
• Acts as division representative on special events; serves on various teams and committees.
• Assists in the development and revision of standard drawings and specifications.
• Designs and develops specifications and bids projects for construction.
• Assists workers on difficult jobs and performs work in emergencies.

SUPERVISORY RESPONSIBILITIES

This position may supervise hourly employees.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

Associate's degree in a relevant field and two years relevant experience and maintenance work involving buildings or related structures or a Bachelor's Degree in Engineering with some relevant work experience. Requires strong interpersonal skills required and some knowledge of job related computer software. Supervisory and project management experience is preferred. A combination of relevant education and experience may be substituted for the specific criteria listed above.

Other Qualifications

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICS SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

INTERPERSONAL SKILLS

Requires solid interpersonal skills, including conflict resolution skills, for work with citizens, contractors, developers, City and State officials, and other employees to coordinate a project and oversee a work unit.

COMPUTER SKILLS

To perform this job successfully, an individual should have knowledge of Microsoft Office (Excel) Spreadsheet software and Microsoft Office (Word) Word Processing software.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk (including walking on uneven terrain); sit; work in confined spaced; climb (often at heights exceeding 30 feet) or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to use hands to finger, handle, or feel. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly exposed to moving mechanical parts and outside weather conditions. The employee is frequently exposed to high, precarious places; fumes or airborne particles; and risk of electrical shock. The noise level in the work environment is usually moderate, but may be very loud when on project site.

• Possession of a valid driver's license issued by Commonwealth of Virginia with an acceptable driving record that meets City criteria.
• Relevant background checks must be completed and approved.
• Must successfully complete IS100 and IS700 National Incident Management (NIMS) training within 30 days of employment. May also be required to complete higher levels of NIMS training as determined appropriate for the position.