Construction Contracts Administration Manager - BSV II

Santa Clara Valley Transportation Authority; California (MO); On-site; USD 120,000 - 190,000; Full time

Job summary

Santa Clara Valley Transportation Authority seeks a Lead Procurement and Contracts Manager for the BART Silicon Valley II Project. This role oversees procurement and contract administration for high‑value, complex construction and professional services contracts, with delivery methods including Design‑Bid‑Build, Design‑Build, and CM/GC.

The ideal candidate will lead RFQ/RFP/IFB processes, manage contract changes, and coordinate negotiations, schedules, costs, and risk while ensuring full

Qualifications

• Experience with procurement and contract administration for major transit infrastructure projects.
• Ability to develop and oversee RFQs, RFPs, and IFBs.
• Strong negotiation, scheduling, cost and risk management skills.

Responsibilities

• Oversee procurement and administration of major construction contracts (DB, CM/GC, DBB).
• Lead RFQ/RFP/IFB processes and ensure compliance and accountability throughout the lifecycle.
• Manage contract changes, negotiations, and documentation; coordinate audits and reviews.

Skills

RFQ/RFP/IFB management

Contract change management

Complex project negotiations

S procurement and contracts leadership

Job description

This is a BART Project Position and has an anticipated end date of December 31, 2036.

VTA is seeking a Lead Procurement and Contracts Manager for the BART Silicon Valley II Project. Don't wait and apply today!

About the Division

VTA’s Procurement, Contracts & Business Development (PCBD) is committed to procurement processes, contract administration, and compliance that fosters fair and open competition, compliance with federal, state, and local laws and requirements, and adheres to the highest ethical standards.

Goods and General Services, Professional Services/Technology, Design and Construction Sections, and the Offices of Business Development and Labor and Stormwater Compliance comprise the PCBD Department.

Definition

Under general direction, the Construction Contracts Administration Manager oversees and manages the procurement and administration of construction contracts including alternative delivery contracts such as Design Build (DB) and CM/GC (Construction Manager/General Contractor).

Distinguishing Characteristics

This classification is responsible for managing major VTA construction contracts and the related contract administration activities associated with construction projects. Responsibilities include administration of contracts that are highly complex and sensitive in nature, where substantial judgment and initiative are essential in making recommendations and resolving problems. This class is distinguished from the Deputy Director of Procurement, Contracts, and Materials in that the latter has overall responsibility for all procurement, contract administration, and materials management functions.

Ideal Candidate

The ideal candidate has in-depth procurement and contracts experience with substantial experience in transit infrastructure construction projects. The candidate will oversee and manage the procurement and administration of all procurement and contracts for the BART Silicon Valley Phase II (“BSV II”) Project, including procurement and contract administration of Technology, Architectural, and Engineering (“A&E”) and other professional services contracts and major high-value, complex construction contracts with potentially various delivery methods, including Design-Bid-Build, Design-Build, and CM/GC.

The Candidate has a proven ability to develop and oversee Request for Qualifications (RFQs), Request for Proposals (RFPs), and Invitations for Bids (IFBs), ensuring full compliance and accountability throughout the procurement lifecycle. This individual is knowledgeable in contract change management and confidently manages discussions related to project schedules, costs, design, construction, and risk. They are experienced in leading industry outreach efforts and driving complex negotiations, particularly for A&E and A&E-related contracts, while ensuring all negotiation strategies, documentation, and post‑negotiation requirements are completed thoroughly and on time. The ideal candidate demonstrates strong analytical skills in reviewing bid protests and organizational conflict of interest determinations, providing clear, fact‑based recommendations supported by thorough documentation. They are also prepared to lead procurement audits and reviews, including the FTA Triennial, while maintaining complete and compliant contract files. With excellent written and verbal communication skills, they serve as a strong representative of VTA in disciplinary matters, audits, and high‑level stakeholder interactions.

About VTA

The Santa Clara Valley Transportation Authority employs more than 2,000 people dedicated to providing solutions that move Silicon Valley. Unique among transportation organizations in the San Francisco Bay Area, VTA is Santa Clara County’s authority for transit development and operations (light rail and bus), congestion management, transportation‑related funding, highway design and construction, real estate and transit‑oriented development, and bicycle and pedestrian planning. With local, state, and federal partners, VTA works to innovate the way Silicon Valley moves and provide mobility solutions for all.

Santa Clara Valley Transportation Authority (VTA) is an independent special district that provides sustainable, accessible, community‑focused transportation options that are innovative, environmentally responsible, and promote the vitality of our region.

VTA provides bus, light rail, and paratransit services, as well as participates as a funding partner in regional rail service including Caltrain, Capitol Corridor