Construction Contract Administrator: Bids & Projects

Griffith Company; San Diego (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Griffith Company is seeking an experienced Contract Administrator for our San Diego area team. You will support the Estimating/Project Management group with bid preparation and post-award project administration, ensuring compliance with contract requirements and timely communication across teams.

The role requires 2+ years in data collection/analysis within construction or manufacturing, strong MS Office proficiency, and the ability to manage deadlines in a fast-paced environment.

Qualifications

• 2+ years’ experience collecting, analyzing and interpreting data, preferably in a Construction or Manufacturing environment.
• Advanced skills with Microsoft Excel, Word, Adobe Acrobat and Outlook.
• Experience with Viewpoint Software or an equivalent ERP system is preferred.
• Must have excellent verbal and written communication skills.
• Must be detail oriented and able to work under pressure with strict deadlines.
• Must be self-motivated and able to work with a diverse group.

Responsibilities

• Procure bid documents from Owner/Agency.
• Coordinate with Estimators on bid requirements for projects.
• Maintain bid schedule for the estimating team.
• Document Good Faith efforts and outreach to subcontractors.
• Prepare bid packages and coordinate with bonding/insurance for requirements.
• Submit bid packages to Owner/Agency when required.
• Review contracts and obtain bonds, insurance and signatures.
• Generate and administer Subcontract Agreements and maintain status databases.
• Prepare prequalification packages and preliminary notices.
• Distribute EEO letters and collect project documentation.
• Support change orders and ensure copies reach the project team.

Skills

Data analysis

Communication

Attention to detail

Team collaboration

Education

Bachelor’s degree (preferred)

Tools

Microsoft Excel

Microsoft Word

Adobe Acrobat

Outlook

Viewpoint Software

Job description

Griffith Company is seeking an experienced Contract Administrator for our San Diego area team. You will support the Estimating/Project Management group with bid preparation and post-award project administration, ensuring compliance with contract requirements and timely communication across teams.

The role requires 2+ years in data collection/analysis within construction or manufacturing, strong MS Office proficiency, and the ability to manage deadlines in a fast-paced environment.