Construction Business Systems Specialist

Gothic Landscape; California; Hybrid; USD 47,000 - 63,000; Full time

Benefits offered by this job

Paid holidays

Paid vacation

Paid sick time

401(k) with company match

Job summary

Gothic Landscape, Inc. is seeking an IT Business Systems Specialist to bridge construction operations and technology. You will translate field challenges into system solutions, support ERP/CRM platforms, and lead requirement gathering in collaboration with field teams.

The role emphasizes work in construction-related operations, with opportunities to improve workflows, automate processes, and drive adoption of new tools across finance, IT, and field teams.

Qualifications

• Bachelor’s degree in IT, Business, or a related field.
• 3+ years as IT Business Analyst.
• Experience supporting construction, field services, landscaping, utilities, manufacturing, or similar operational industries is preferred.
• Hands-on experience with ERP, CRM, HRIS, or field service platforms.
• Experience gathering and documenting functional and technical requirements.

Responsibilities

• Bridge construction operations and technology by translating business needs into functional requirements and technical specifications.
• Analyze current processes and design To-Be workflows for job costing, estimating, scheduling, dispatch, and project tracking.
• Lead requirements and documentation through interviews, workshops, and field engagement; create process maps and user stories.
• Support ERP/CRM/field service systems; coordinate integrations and testing (UAT) and production rollouts.
• Drive adoption with training, create materials, and analyze data with Excel/SQL; support dashboards and BI tools.

Skills

IT Business Analyst

Stakeholder interviews

Requirements gathering

Technology translation

Education

Bachelor’s degree in IT/Business

Tools

ERP systems

Field service platforms

Job costing systems

Job description

*Construction industry or field operations experience is preferred but not required!

At Gothic Landscape, we don’t just build landscapes - we build systems that power how work gets done. As the largest family-owned commercial landscape company in the nation, our operations are complex, fast-moving, and deeply rooted in construction and field execution.

We’re looking for an IT Business Systems Specialist who understands how technology supports real-world operations - someone who can step into the field (conceptually and sometimes literally), translate operational challenges into system solutions, and drive meaningful improvements across our business.

This is not a generalist analyst role. We’re seeking someone who has worked in or alongside field services or operational environments and knows how systems like ERP, CRM, or job costing platforms impact day-to-day execution.

What You’ll Do:

1) Bridge Construction Operations & Technology

• Partner with teams across construction, field operations, finance, and IT
• Translate business needs into clear functional requirements, system workflows, and technical specifications that support scalable business solutions.
• Act as the primary liaison between field stakeholders and technical teams
• Facilitate discussions across business stakeholders, technical teams, and leadership to build consensus, balance competing priorities, and drive successful project outcomes.

2) Analyze & Improve Operational Workflows

• Analyze and document current (As-Is) business processes, identify improvement opportunities, and design future (To-Be) workflows for job costing, estimating, scheduling, dispatch, and project tracking.
• Identify inefficiencies and recommend ERP-driven or system-based solutions
• Drive process improvement, automation, and scalability

3) Lead Requirements & Documentation

• Gather and validate business requirements through stakeholder interviews, workshops, and field engagement.
• Develop process maps, user stories, use cases, and system documentation
• Ensure alignment between business needs and technical delivery
• Analyze and validate business requirements by distinguishing true business needs from user requests, ensuring proposed solutions align with operational objectives and long-term business goals.
• Perform root cause analysis and gap analysis to identify process inefficiencies, evaluate solution alternatives, and recommend practical, scalable improvements.

4) Support Systems (ERP / CRM / Field Service Platforms)

• Support implementation and optimization of ERP, CRM, HRIS, or field service management systems
• Partner with vendors and internal teams on integrations and enhancements
• Lead or coordinate User Acceptance Testing (UAT), including defining acceptance criteria, developing test plans, supporting pilot deployments, validating business readiness, and assisting with production rollouts.

5) Drive Adoption & Training

• Lead change management and user adoption efforts
• Develop training materials and support end users in operational environments
• Continuously improve usability and system effectiveness
• Analyze, normalize, and manipulate operational data using Excel, SQL, and reporting tools to identify trends, validate business requirements, and support informed decision-making.
• Support reporting, dashboards, and business intelligence tools (Power BI, Tableau, etc.)
• Translate data into actionable insights for leadership

7) Support System Integrations

• Design, support, and troubleshoot integrations between business systems using technologies such as SQL, APIs, Power Automate, SFTP, cloud storage, Single Sign-On (SSO), and data import/export processes.
• Collaborate with internal teams and third-party vendors to ensure reliable data exchange, system interoperability, and end-to-end business process automation.

Why This Role is Different:

This isn’t a sit-back-and-gather-requirements kind of role. You’ll be working directly with the teams that build, schedule, estimate, and execute real projects in the field, translating complex operational challenges into systems that actually make their jobs easier.

If you’ve ever been frustrated by systems that look good on paper but fail in the field, this is your opportunity to fix that. We’re looking for someone who:

• Understands how construction or field operations actually work (not just in theory)
• Can walk into a conversation about job costing, scheduling, or workflows and quickly connect the dots
• Enjoys being the person who turns “this process is broken” into “here’s how we fix it”

What You Bring:

• Bachelor’s degree in Information Technology, Business, or a related field.
• 3+ years as a IT Business Analyst
• Experience supporting construction, field service, landscaping, utilities, manufacturing, or similar operational industries is strongly preferred.
• Hands-on experience with at least one:
  • ERP systems (Vista, Sage, Oracle, SAP, NetSuite, etc.)
  • Field service or scheduling platforms
  • Job costing or project-based systems
• Experience gathering and documenting functional and technical requirements

What Sets You Apart:

• You understand how construction or field teams actually operate
• You’ve supported systems tied to real-world execution, not just corporate workflows
• You can move between technical conversations and operational realities with ease
• You focus on solutions that work in the field, not just on paper
• You know how to challenge assumptions, uncover the real business problem, and recommend practical solutions, not simply document requests.

What's In It For You?

• Salary: Starting at $40/Hour (DOE)
• 9 Paid Holidays
• Paid Vacation & Paid Sick Time
• 401(k) with Company Match

Gothic Landscape, Inc. is an Equal Opportunity Employer.