Construction Bid Coordinator – Estimating Admin

G S E Construction Company Inc.; Livermore (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

G S E Construction Company Inc. is looking for a highly organized Estimating Administrative Assistant to support its estimating and preconstruction team in Livermore, California. This role involves coordinating bid opportunities and managing essential documentation while ensuring all compliance requirements are met.

The ideal candidate should thrive in a fast-paced setting, manage multiple priorities, and be eager to grow in the construction industry. This position requires daily on-site work at one of GSE Construction's offices to foster collaboration with the estimating and operations teams.

Qualifications

• Detail-oriented with ability to meet deadlines.
• Proficient in Excel and Adobe (InDesign preferred).
• Organized, proactive, and able to manage multiple tasks.

Responsibilities

• Maintain and manage bid calendar.
• Order plans and specifications.
• Process bid documents, GFE, and SRF.
• Review, track, and distribute addendums.
• Process pre-qualifications.
• Request and coordinate bonding information with surety prior to bids.
• Request and track required information from subcontractors.
• Create and manage contract files.
• Renew and maintain city and state licenses.
• Coordinate insurance review and processing with broker.
• Submit DAS140 forms to unions.
• Plan and organize job walks and bid runs.
• Answer incoming office and estimating calls.
• Follow up with clients regarding upcoming bid opportunities.

Skills

Detail-oriented with ability to meet deadlines

Proficient in Excel and Adobe (InDesign preferred)

Organized, proactive, and able to manage multiple tasks

Eager to learn and complete tasks

Willing to work overtime as needed to meet deadlines

Job description

G S E Construction Company Inc. is looking for a highly organized Estimating Administrative Assistant to support its estimating and preconstruction team in Livermore, California. This role involves coordinating bid opportunities and managing essential documentation while ensuring all compliance requirements are met.

The ideal candidate should thrive in a fast-paced setting, manage multiple priorities, and be eager to grow in the construction industry. This position requires daily on-site work at one of GSE Construction's offices to foster collaboration with the estimating and operations teams.