Construction Administrator

LAM Lennar Associates Mgmt LLC; San Ramon (CA); On-site; USD 33,000 - 52,000; Full time

Benefits offered by this job

Health insurance plans

401(k) retirement plan with company-mn

Paid parental leave

Adoption assistance

Vacation and holidays

Job summary

Lennar is seeking a Construction Administrator to support the Division’s start process, data entry, and reporting. You will coordinate with Construction Managers, maintain files, process invoices, and assist with project documentation on a fast-paced team.

The role requires at least a high school diploma, basic construction knowledge, and strong organizational skills. A college degree is preferred, with advanced Microsoft Office and Bluebeam experience highly valued.

Qualifications

• Minimum High School Diploma or equivalent required.
• College Degree preferred.
• Minimum 2 years in construction industry preferred.
• Technical construction project management experience preferred.
• Strong organizational and process management skills.
• Valid driver's license with a good driving record.
• Must be able to read blueprints and site plans.
• Must be detail-oriented team-player in a fast-paced environment.
• Advanced PC skills Microsoft Word, Excel, JD Edwards and Adobe Acrobat DC/Bluebeam.
• Excellent follow-up, communication and time management skills.

Responsibilities

• Coordinate the Division's start process and related documentation in BuildPro.
• Collaborate with architects/engineers on multi-family foundation drawings.
• Maintain and distribute key reports and meeting minutes.
• Process and track change orders, inspections, COs, and municipality fees.
• Support safety program coordination and incident reporting.
• Maintain templates and construction documentation for the team.
• Manage communication with trade partners and inspection forms.

Skills

Blueprint reading

Organization

Communication

Detail oriented

Multi-tasking

Team player

Education

High school diploma or equivalent

College degree

Tools

Microsoft Word

Excel

JD Edwards

Adobe Acrobat DC/Bluebeam

Job description

Job Description Construction Administrator

We are Lennar. Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Lennar has been recognized as a Fortune 500 company and consistently ranked among the top homebuilders in the United States.

A Career that Empowers You to Build Your Future

The Construction Administrator assist with a variety of duties to include Division's job starts process, processing critical forms and posting of documents in a timely manner, compiling and updating reports, data entry, coordinating with Construction Managers, maintaining files, processing invoices, answering phones, etc. Position requires the ability to multi-task and drive results in a team atmosphere. Individual must be self-motivated, detail-oriented and possess a can-do positive attitude. A career with purpose. A career built on making dreams come true. A career built on building zero defect homes, cost management, and adherence to schedules.

Your Responsibilities on the Team

• Coordinate the Division's start process, including start packages, utility requests, permit payments, and job start documentation in BuildPro.
• Collaborate with architects/engineers on multi-family foundation strip drawings and submit to DOC for approval.
• Maintain and distribute key reports such as the Projected Start Report, Change Order Memos, and Production Status Reports.
• Process and track change orders, inspections, certificates of occupancy, and municipality fees like water and gas meters.
• Support safety program coordination by uploading incident reports, maintaining safety binders, and organizing committee efforts.
• Maintain BuildPro templates and track meeting minutes, bonuses, and construction documentation for the team.
• Manage communication and documentation with trade partners, including contact lists, inspection forms, and QCI reports.
• Provide administrative support for the Construction team and Director, including scheduling, correspondence, and special projects.

Your Toolbox

• Minimum High School Diploma or equivalent required.
• College Degree preferred.
• Minimum 2 years in construction industry preferred.
• Technical construction project management experience preferred.
• Strong organizational and process management skills.
• Valid driver's license with a good driving record.
• Valid auto insurance coverage.
• Ability to prioritize and take initiative.
• Must be able to read blueprints and site plans.
• Must be detail-oriented team-player comfortable working in a fast-paced environment.
• Advanced PC skills Microsoft Word, Excel, JD Edwards and Adobe Acrobat DC/Bluebeam.
• Excellent follow-up, communication (written and verbal) and time management skills.
• Able to professionally perform multiple tasks with simultaneous deadlines.
• Possess a strong work ethic, integrity and ability to work well under pressure.

Physical & Office/Site Presence Requirements

Regular, in-person attendance at Company communities/job sites and offices during regular work hours is an essential function of this job. Requires the ability to work more than eight hours per day in the confined quarters of a construction trailer, the ability to operate a motor vehicle, read plans, climb stairs and ladders, bend, stoop, reach, lift, move and/or carry equipment which may be in excess of 50 pounds. Job may require occasional operation of construction equipment. Finger dexterity may be required to operate a computer keyboard and calculator.

This description outlines the basic responsibilities and requirements for the position noted. This is not a comprehensive listing of all job duties of the Associates. Duties, responsibilities and activities may change at any time with or without notice. During the course of your employment, you may be required to use, download, or access certain Company-approved tools, programs, applications, or systems. These resources may include, but are not limited to, applications designed for customer engagement, operational efficiency, data analysis, Artificial Intelligence (AI) tools, and other business functions. This information is intended to be a general overview and may be modified by the company due to factors affecting the business.

General Overview of Compensation & Benefits

We reasonably expect the base compensation offered for this position to range from an hourly rate of $24.09 - $38, subject to adjustment based on business-related factors such as employee qualifications, geographic pay differentials (e.g., cost of labor/living, etc.), and operational considerations. This position may be eligible for bonuses. This position may be eligible for commissions. This position will be eligible for the described benefits listed in the above section in accordance with Company Policy.

Life at Lennar

At Lennar, we are committed to fostering a supportive and enriching environment for our Associates, offering a comprehensive array of benefits designed to enhance their well-being and professional growth. Our Associates have access to robust health insurance plans, including Medical, Dental, and Vision coverage, ensuring their health needs are well taken care of. Our 401(k) Retirement Plan, complete with a $1 for $1 Company Match up to 5%, helps secure their financial future, while Paid Parental Leave and an Associate Assistance Plan provide essential support during life's critical moments. To further support our Associates, we provide an Education Assistance Program and up to $30,000 in Adoption Assistance, underscoring our commitment to their diverse needs and aspirations. From the moment of hire, they can enjoy up to three weeks of vacation annually, alongside generous Holiday, Sick Leave, and Personal Day policies. Additionally, we offer a New Hire Referral Bonus Program, significant Home Purchase Discounts, and unique opportunities such as the Everyone's Included Day. At Lennar, we believe in investing in our Associates, empowering them to thrive both personally and professionally. Lennar Associates will have access to these benefits as outlined by Lennar's policies and applicable plan terms. Visit Lennartotalrewards.com to view our suite of benefits. Join the fun and follow us on social media to see what's happening at our company, and don't forget to connect with us on Lennar. Overview | LinkedIn for the latest job opportunities.

Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. We're Always Looking Ahead. Want to work in an innovative environment that empowers you to explore your passions? At Lennar, we promote asking questions and working together to solve complex problems. It's how we've become a leader in the homebuilding industry and why our Associates love working here. If you're interested in helping people find their future homes and, in doing so, build a better future for themselves, then Lennar is the place for you.

Work Where Everyone's Included

We're committed to building and sustaining an inclusive culture where everyone has a seat at the table, and we're all on a first-name basis. This inclusive culture influences our hiring practices, the communities we serve and how we build better career experiences for all our Associates. It's why we created our Everyone's Included Advisory Council, and we'd love for you to be a part of our shared journey.

Join Our Talent Network

Welcome to the Lennar Community! We are tickled, delighted and happy that you've decided to join our Talent Community! We look forward to connecting about career opportunities at Lennar.