Construction Administrator

DN; Irving (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

DN is seeking a Construction Administrator to provide comprehensive administrative support to the Construction department, coordinating department activities, maintaining accurate project documentation, preparing operational reports, and supporting Construction Operations leadership and field personnel.

This role ensures administrative processes, meeting logistics, and operational support are organized, accurate, and executed efficiently to keep the department running effectively.

Qualifications

• 3+ years of administrative experience, preferable in construction or field settings.
• Strong organizational and time-management skills with ability to manage multiple priorities.
• Ability to travel as necessary to support multiple regions.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with Spectrum and/or CRM systems preferred.
• Strong attention to detail and commitment to accurate records.
• Ability to work 40 hours per week with occasional overtime.

Responsibilities

• Provide administrative support to Construction Operations by coordinating activities and supporting field personnel.
• Prepare and distribute Superintendent materials and documentation for project mobilization.
• Maintain accurate project records by organizing, scanning, filing, and updating data in systems.
• Run and distribute operational reports from Spectrum and CRM to support the department.
• Support Construction Operations Managers with calendar management, meeting prep, and communications.
• Develop presentations and identify improvements to administrative processes across the department.
• Provide back-up administrative support to Field Operations Admin as needed.

Skills

Administrative experience

Organizational skills

Time management

Travel flexibility

MS Office Suite

Spectrum/CRM experience

Attention to detail

Communication skills

Tools

Spectrum

CRM systems

Job description

Our culture is rooted in a shared vision — to help keep the world’s most precious resource safe — and in the core values that guide us in pursuing this vision and delivering on our mission to clients.

We provide the highest quality liquid storage design and construction services at the best long-term value with an unrivaled customer experience. We have built over 3,500 pre-stressed concrete liquid storage tanks over the past 90 years around the country and world, as a result we have become the leader in the industry when it comes to quality and innovation.

The Construction Administrator at DN provides comprehensive administrative support to the Construction department by coordinating department activities, maintaining accurate project documentation and systems, preparing operational reports, and supporting Construction Operations leadership and field personnel. This role ensures administrative processes, meeting logistics, and operational support are organized, accurate, and executed efficiently to keep the department running effectively.

Responsibilities

Construction Administration

• Support Construction Operations by providing consistent administrative coordination, organization, and follow-through for the Operations team and field personnel.
• Prepare and distribute Superintendent boxes with required project materials and documentation to support project mobilization and field operations.
• Maintain accurate project documentation and records by organizing, scanning, and filing, and updating project information, databases, and operational systems to ensure information remains accurate and current.
• Run and distribute operational reports from systems such as Spectrum and CRM to support the department.
• Provide administrative support to the Construction Operations Managers, including calendar management, meeting preparation, drafting communications and documents, and developing PowerPoint presentations.
• Identify and maintain consistent administrative processes that improve organization, communication, and efficiency across the department.
• Provide back-up administrative support to the Field Operations Admin, assisting with any administrative tasks as needed to support operational continuity and coverage.

Event Coordination

• Coordinate Construction Operations meetings and events, and departmental activities, including pre-job planning, Job close-out, Superintendent, Stand & Deliver, workshops, seminars, summits, and team building events, including related scheduling, travel, and logistical arrangements.

Qualifications

• 3+ years of administrative experience, preferably supporting construction or a field-based environment.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Ability to travel as necessary to support multiple regions.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to learn and effectively use operational systems and databases; experience with Spectrum and/or CRM systems preferred.
• Strong attention to detail and commitment to maintaining accurate records and information.
• Ability to work 40 hours per week, with overtime expectation on occasion.

DN is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class. All employment is decided on the basis of qualifications, merit, and business need.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.