Construction Administrator

Wire 3 LLC; Daytona Beach (FL); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

PTO after probation

Sick leave 40 hours

6 major holidays

401(k) plan with company match

Job summary

Wire 3 LLC in Daytona Beach, FL is seeking a Construction Administrator to coordinate administrative activities for field management and construction teams. This role focuses on documenting progress, maintaining logs, and ensuring timely communication among stakeholders.

The position is full-time and in-person at our Daytona Beach office. Candidates should have a high school diploma and experience in administrative roles within construction or utilities, with strong MS Office skills and

Qualifications

• High school diploma or equivalent.
• Proven experience in an administrative role, preferably within construction or utilities.
• Detail-oriented with ability to manage multiple priorities.
• Strong communication and organizational skills.
• Proficiency in MS Office and construction related software.

Responsibilities

• Coordinate administrative activities between field management, departments, customers, vendors, subcontractors, and agencies.
• Establish and maintain basic project logs.
• Review and enter data from timesheets and daily tickets for job cost tracking; input data into the company system.
• Aid the estimating team with bid opportunities and bid preparation.
• Assist Human Resources with the orientation process.
• Assist the safety team with administrative duties.
• Assist the payroll department with data entry and reporting.
• Interact with project team members and stakeholders to request/provide information.
• Other duties as assigned.

Skills

Detail-oriented

Time management

Team player

Communication skills

MS Office

Construction software

Education

High school diploma or equivalent

Tools

Construction Hub

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Construction Administrator

Construction Full Time Clerical Daytona Beach, FL, US

Wire 3 is dedicated to providing affordable, high-speed, and high-bandwidth internet services to households in our local communities. Our mission is to not only deliver the best internet experience in Florida but also provide the exceptional customer care our customers deserve. With cutting-edge fiber optic technology at its core, Wire 3 ensures ultra-fast, reliable connections, minimizing disruptions, and maximizing your online experience.

Backed by private equity, Wire 3 is on an exciting trajectory of rapid growth. We’re actively seeking driven, talented individuals to join our team of passionate and collaborative professionals who share a common vision of excellence. If you’re looking to be part of a dynamic and fast-growing organization, we’d love for you to help us continue delivering industry-leading service to our customers.

JOB OVERVIEW:

The Construction Administrator acts as a liaison and coordinates various administrative activities to support field management and construction teams, ultimately contributing to the successful completion of projects on time and within budget. This role manages documentation, tracks project progress, and facilitates communication between stakeholders, ensuring that all parties are informed and aligned. By effectively managing competing demands and prioritizing tasks, the Construction Administrator contributes to the overall efficiency and effectiveness of construction operations. This is a full-time, in-person position based at Wire 3’s Daytona Beach, FL office.

RESPONSIBILITIES:

• Act as a liaison and coordinate administrative activities between field management, other departments, customers, vendors, subcontractors, and other parties including regulatory and municipal/state agencies
• Establish and maintain basic project logs
• Review and enter data from timesheets and daily tickets for job cost tracking; save and maintain data in the company system
• Aid the estimating team as needed, including potential bid opportunities and bid preparation
• Assist Human Resources with the orientation process
• Assist the safety team with administrative duties
• Assist the payroll department with data entry and reporting
• Interact in person, via phone, and through correspondence with project team members, other departments, subcontractors, suppliers, vendors, and regulatory and municipal entities to request or provide information
• Other duties as assigned

REQUIRED SKILLS / ABILITIES:

• Detail-oriented, punctual, and collaborative with a positive attitude and strong work ethic
• Ability to initiate tasks independently and execute accurately across multiple concurrent priorities
• Team player with self-confidence, professional presence, and a high degree of maturity and business judgment
• Strong verbal and written communication skills with excellent organizational and interpersonal skills
• Proficiency in Microsoft Office Suite required; experience with construction applications such as Construction Hub a plus
• Passionate, self-motivated, and dedicated to producing high-quality work
• Constantly exchanges accurate information with staff, vendors, and guests

EDUCATION / EXPERIENCE:

• High school diploma or equivalent required
• Proven experience in an administrative role, preferably within the construction or utilities industry

PHYSICAL REQUIREMENTS:

• This is a full-time, in-person role based at Wire 3’s Daytona Beach, FL office; standard hours are 7:00 AM – 4:00 PM, Monday through Friday
• Ability to remain in a stationary position (sitting or standing) for extended periods and occasionally move about to access files and office equipment
• Operates standard office equipment and occasionally positions self to transport supplies, file boxes, equipment, or similar items weighing up to 25 pounds
• Occasional visits to worksite locations as needed

BENEFITS:

• $20.00 per hour
• Company-paid premiums for medical, dental, and vision insurance for you and your dependents
• Dynamic environment with diverse growth opportunities
• Emphasis on learning and development to support career and personal growth
• Work-life balance 120 hours paid time off (PTO) after 90-day probation period
• 40 hours of paid sick leave
• 6 major paid holidays off
• 401(k) plan with company match.

EOE STATEMENT:

Wire 3 is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Consistent with the Americans with Disabilities Act (ADA) and the Florida Civil Rights Act, it is our policy to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. If you require a reasonable accommodation to participate in the job application or interview process, to perform the essential functions of your job, and/or to receive all other benefits and privileges of employment, please contact Human Resources at [e-mail].