Construction Administrator

E4H; Chantilly (VA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off

Paid Vacation

FSAs

Job summary

MOREgroup is seeking a Construction Administrator to join our team in Chantilly, VA. This hybrid role supports field teams across regional projects, coordinating submittals, RFIs, payments, and closeout documentation while interfacing with principals, PMs, and construction managers.

Ideal candidates have 2 years of industry experience, strong Excel/Word/Outlook skills, and clear written and verbal communication.

Qualifications

• 2 years of experience in architecture, construction, or engineering.
• Proficient MS Excel, Word, and Outlook.
• Strong written and verbal communication for stakeholders.
• Knowledge of CSI codes and construction administration.
• Experience with Newforma or ACC preferred.
• Familiarity with AIA or contract documents preferred.

Responsibilities

• Support construction observers, principals, PMs, and teams to ensure smooth project execution.
• Track projects using project management software.
• Process monthly construction payment applications.
• Coordinate submittals and RFIs; review and distribute.
• Oversee closeout documentation and contract compliance.
• Prepare and manage closeout logs and correspondence.
• Ensure revisions of closeouts meet contract documents.

Skills

Communication skills

Time management

Attention to detail

Verbal communication

Organizational skills

Tools

MS Excel

MS Word

Outlook

Newforma

ACC

Job description

MOREgroup is a family of architecture design and engineering brands that serve civic education and healthcare practice areas The facilities we bring to life are places where communities are cared for educated protected and connected We are proud to contribute to a strong social infrastructure where generations thrive Some of the things you can expect working at MOREgroup Contributing to a fun energetic and entrepreneurial team within a growing companyTraining and development opportunities to support career growthHigh level of autonomy with exposure to a variety of areasMore opportunities and more resources to impact the communities we collectively serve

POSITION SUMMARY

We are seeking a Construction Administrator to join our team This role provides support for our field teams by coordinating all ongoing regional construction projects The ideal candidate is eager to learn and understand the construction process and thrives in roles with regular client interaction They are comfortable working across departments communicating with stakeholders at all levels and contributing to a collaborative environment

RESPONSIBILITIES

• Provide support for Construction Observers Principals Project Managers Construction Managers and cross functional teams to ensure smooth project execution
• Track projects using multiple project management software platforms
• Process monthly construction payment applications
• Coordinate submittal and RFI receiving review and distribution
• Oversee post contract AIA documents change orders substantial completions construction change directive
• Prepare log distribute and track construction correspondence and other formal documentation
• Review the organization and completeness of assigned closeout submittals
• Generate architect responsibility documents for closeout
• Manage revisions of closeouts to reach compliance with contract documents

QUALIFICATIONS & SKILLS

• 2 years of experience working in architecture construction or engineering industry required
• Intermediate to advanced MS Excel Word and Outlook skills required
• Strong written and verbal communication skills with the ability to present information confidently and professionally to both internal and external stakeholders
• Knowledge of general construction administration protocols and CSI codes
• Exceptional attention to detail and time management skills
• Experience with Newforma or ACC is highly preferred
• Knowledge of AIA or contract documents preferred

BENEFITS

This role offers competitive compensation and is eligible for participation in our comprehensive benefits programs including Medical Dental and Vision InsuranceLife insuranceLong term and short term disabilityEmployee Assistance ProgramFlexible Spending Accounts FSAPaid time off & paid vacation

LOCATION

Hybrid Role in one of our Northeast or Southeast offices Charleston SC; Charlotte NC; Chantilly VA; Philadelphia PA; Boston MA; New York NY; Williston VT