Consent Coordinator

Vision To Learn; Addison (TX); Remote; USD 25,000 - 30,000; Part time

Job summary

Vision To Learn seeks a part-time Consent Coordinator to support school-based vision programs. You will engage families to obtain consents, manage forms, and coordinate logistics across multiple districts, ensuring accurate, confidential records.

Ideal candidates are organized, detail-oriented, and able to work independently while collaborating with nurses, site coordinators, and program staff to promote eyewear usage in underserved communities.

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• Strong written and verbal communication abilities.
• Experience coordinating across multiple school sites is preferred.

Responsibilities

• Outreach to families to obtain informed consent for student eye exams.
• Assist with consent forms and ensure accurate documentation.
• Distribute forms electronically via email and text, follow up as needed.
• Track and manage incoming consent forms with up-to-date records.
• Conduct follow-up outreach to maximize student participation.
• Maintain consent logs and report outreach progress and completion rates.
• Coordinate with school district contacts and internal staff as needed.
• Ensure confidential handling of all consent documentation.

Skills

Excel proficiency

Communication skills

Multisite coordination

Education

Bachelor’s degree in public health, education, social work, or related field

Job description

Location

Fully remote, supporting school districts throughout the Dallas Metropolitan area and surrounding communities.

Compensation

$18-$22/HR

Employment type

Part-Time

Join us to make a difference in the underserved pediatric population

About Vision To Learn

Vision To Learn is the largest school-based vision care nonprofit in the country. VTL exists to address one basic premise – if you can’t see, you can’t learn. Vision To Learn provides eye exams and glasses to students in underserved communities at no cost to them or their families to help them succeed in school and in life. Founded in Los Angeles in 2012, Vision To Learn has since expanded to schools across the country. Vision care is critical as 80% of all learning during a child’s first 12 years is visual, we work to solve the problem of lack of access by partnering with school districts to provide eye exams and glasses at no charge to families. We have provided over 3.8 million vision screenings, 800,000 eye exams and 630,000 new, prescription glasses in the last decade.

For more information about career opportunities and to see the impact of our work, please visit our website www.visiontolearn.org

We are friendly, high energy, knowledgeable, and quality-oriented professionals committed to Vision To Learn’s mission. We approach our work with a value system of service excellence, empathy, integrity, open communication, empowerment, and an eagerness to help the communities we serve.

We are looking for a Consent Coordinator like you to join our team with a positive, proactive attitude, and commitment to our mission.

Position Summary

The Consent Coordinator (“CC”) is essential to the success of VTL’s school-based services, supporting schools in engaging families, collecting consents, coordinating logistics, and promoting glasses usage.

Primary Responsibilities

• Conduct proactive outreach to parents and guardians via phone, email, and text message to obtain informed consent for student eye exams
• Assist parents and guardians with completing consent forms and ensure all required information is accurately documented
• Distribute consent forms electronically through email and text messaging and follow up as needed
• Track, monitor, and manage incoming consent forms, maintaining accurate records of completed, pending, and outstanding consents
• Conduct consistent follow-up outreach to families with outstanding consent forms to maximize student participation
• Maintain organized consent tracking logs and provide regular updates on outreach efforts, consent completion rates, and outstanding forms
• Communicate with school district contacts and internal program staff as needed to support timely consent collection
• Ensure all consent documentation is handled accurately, confidentially, and in accordance with program requirements

Key Responsibilities

• School Engagement & Relationship Management
• Serve as the lead liaison for assigned schools
• Build strong partnerships with school staff and parent liaisons

Consent & Data Management

• Manage full consent lifecycle: distribution, collection, tracking, and processing (manual/digital), including rosters
• Ensure prompt submissions with nurses and site coordinators

Program Support & Operations

• Manage batch uploads
• Provide logistical coordination and troubleshoot issues
• Manage program communication platforms: phone and emails—as needed
• Prepare and submit required reports, updates, and documentation in a timely manner related to consents
• Primary contact for consents and program outreach
• Compile all consents, exporting into excel format and sending the completed excel sheet/roster to the appropriate parties.

Follow-Up & Compliance

• Monitor students in need of consents
• Support schools in fostering a culture of vision health

Who You Are

Accurate, organized, and detail oriented

A self-motivated individual that can work independently and effectively with team members

Able to learn quickly

Qualifications

Required

• Bachelor’s degree in public health, education, social work, or related field (or equivalent experience)
• Excel proficiency and computer literacy are required
• Excellent communication, organization, and relationship-building skills
• Ability to manage multiple sites

Preferred

• Experience with K–12 students or youth-serving nonprofits
• Familiarity with community outreach, or parent engagement

Successful candidates will have a proven track record for attention to detail, with positive, proactive attitudes who are dedicated to our mission. Vision To Learn is a rapidly growing organization and team players are critical to our collective success.

Why Join Us

As a Consent Coordinator, you will play a key role in helping thousands of students see clearly—many for the first time. You will be part of a collaborative, mission-driven team making a real impact in schools and communities across your region.

Vision To Learn is committed to a diverse staff and to a culture that holds equity as a value and a priority. VTL welcomes applicants who bring a variety of perspectives, experiences, and competencies. People of color, women, people with disabilities, and LGBTQIA+ persons are strongly encouraged to apply. VTL is an equal opportunity employer and does not discriminate based on race, creed, color, religion, ethnicity, national origin, party or political affiliation, sex, sexual orientation or gender identity, age, disability, veteran status, marital status, or any illegal or prohibited factor.

As a direct healthcare provider and to protect the health and well-being of our employees, VTL has implemented best practices for ensuring a clean and safe work environment. Employees will be asked to pass a Department of Justice background check/fingerprinting (LiveScan), child abuse history clearance, TB, and drug test.