Conflicts Assistant

Foley & Lardner LLP; Madison (WI); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Foley & Lardner LLP's Milwaukee office is seeking a Conflicts Assistant to support the Conflicts Analysts, handling intake requests from submission through number assignment, and to maintain standard party records in the conflict database.

The role requires a bachelor's degree and at least one year of professional experience, with strong communication and organizational skills; this is a regular full-time, non-exempt position offering a hybrid work arrangement in Milwaukee and Madison with a

Qualifications

• Bachelor's Degree required
• Minimum of one (1) year of professional work experience required
• Must have strong communication, customer service and organizational skills #LI-Hybrid

Responsibilities

• Respond to a steady volume of inquiries regarding use of the firm's intake system, status of forms, and conflict and intake procedures sent to the department's internal email folder by attorneys and assistants. Route conflict related inquiries and waivers to the appropriate staff
• Direct any phone calls received from outside callers to the appropriate attorney
• Review and process all submitted IP patent prosecution and trademark/copyright registration matters, as well as all submitted new matter/new sub-matter forms, which do not require a conflict check, to ensure accuracy and completeness. This includes, for example, intake coding and billing arrangement descriptions. Communicates any conditional number assignment requirements to the submitting attorney and works with both the submitting attorney and the approver to resolve any questions regarding conditions
• Receive and process approved intake forms for client/matter number assignment; creates and maintains standard party records in conflict database. Create declined matter numbers for all work which was declined due to an unresolvable conflict
• Assist department staff and attorneys' assistants with locating and identifying the status of intake forms and transferring or moving forms among assistants. Purge all forms that are requested to be cancelled by attorneys or assistants, asking about the acquisition of confidential information where appropriate. Route cancelled Additional Parties forms to Conflicts Analysts to determine if party was involved in the matter
• Approve forms on behalf of OPEN approvers in various stages including Billing Partner review, OMP and/or PGC review stages
• Perform ongoing database cleanup work involving reducing and eliminating multiple standard parties for the same entity in OPEN. Perform other related duties as assigned, including but not limited to, various department project initiatives. Work with attorneys, assistants and other end users to receive finalized copies of engagement letters, disengagement letters, Outside Counsel Guidelines, and other intake-related documents. Review these copies and note any discrepancies between the draft letter and the finalized letter; routes any such discrepancies to the Conflicts Analysts for further handling. Image these documents for inclusion in the firm's Document Management System

Skills

Communication skills

Customer service

Organizational skills

Education

Bachelor's Degree

Job description

Conflicts Assistant

Locations

US-WI-Milwaukee | US-WI-Madison

Contract Details

• Regular Full-Time
• Non-Exempt
• 40 scheduled hours
• Hybrid workplace

Overview

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It's a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.

Foley & Lardner LLP's Milwaukee office is currently seeking a Conflicts Assistant to join our team! The right candidate will support and work with a team of Conflicts Analysts by assisting with the processing of new intake requests from submission through number assignment. This person will perform front end processes of assigning client/matter numbers and create standard party records as well as processing all IP patent prosecution and trademark/copyright registration matters. Additionally, the Assistant will respond to general intake questions from attorneys & assistants via email and handle general tasks associated with the firm's intake system and perform OPEN conflicts database cleanup.

Responsibilities

• Respond to a steady volume of inquiries regarding use of the firm's intake system, status of forms, and conflict and intake procedures sent to the department's internal email folder by attorneys and assistants. Route conflict related inquiries and waivers to the appropriate staff
• Direct any phone calls received from outside callers to the appropriate attorney
• Review and process all submitted IP patent prosecution and trademark/copyright registration matters, as well as all submitted new matter/new sub-matter forms, which do not require a conflict check, to ensure accuracy and completeness. This includes, for example, intake coding and billing arrangement descriptions. Communicates any conditional number assignment requirements to the submitting attorney and works with both the submitting attorney and the approver to resolve any questions regarding conditions
• Receive and process approved intake forms for client/matter number assignment; creates and maintains standard party records in conflict database. Create declined matter numbers for all work which was declined due to an unresolvable conflict
• Assist department staff and attorneys' assistants with locating and identifying the status of intake forms and transferring or moving forms among assistants. Purge all forms that are requested to be cancelled by attorneys or assistants, asking about the acquisition of confidential information where appropriate. Route cancelled Additional Parties forms to Conflicts Analysts to determine if party was involved in the matter
• Approve forms on behalf of OPEN approvers in various stages including Billing Partner review, OMP and/or PGC review stages
• Perform ongoing database cleanup work involving reducing and eliminating multiple standard parties for the same entity in OPEN. Perform other related duties as assigned, including but not limited to, various department project initiatives. Work with attorneys, assistants and other end users to receive finalized copies of engagement letters, disengagement letters, Outside Counsel Guidelines, and other intake-related documents. Review these copies and note any discrepancies between the draft letter and the finalized letter; routes any such discrepancies to the Conflicts Analysts for further handling. Image these documents for inclusion in the firm's Document Management System

Qualifications

• Bachelor's Degree required
• Minimum of one (1) year of professional work experience required
• Must have strong communication, customer service and organizational skills #LI-Hybrid

Salary

In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.

Milwaukee, Madison - $50,100 to $65,100

Company Culture & Benefits

Foley & Lardner LLP is a top ranked law firm with offices throughout the United States and abroad. At Foley we strive to remain true to our core values- our clients, integrity, our people, citizenship, diversity, trust & respect, stewardship & accountability and professional satisfaction. As a result, we offer the highest quality legal counsel to our clients, as well as outstanding professional opportunities for our employees.

Foley employees enjoy a comfortable, yet professional work environment, exceptional benefit package, state-of-the-art technology, work/life balance, great working relationships and much more.

We invite you to consider a career with Foley.