Conference Services Manager

Hei Hotels Inc.; Dallas (TX); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical & Dental

Vision Insurance

Vacation & Sick Leave

401(k) with match

Hotel Room Discounts

Pet Insurance

Job summary

The Stoneleigh in Dallas, part of HEI Hotels and Resorts, seeks a Conference Services Manager to lead conference planning, client communications, and event execution on-site. You will manage catering sales, budgeting, and vendor coordination to deliver exceptional experiences for groups and meetings.

The role emphasizes site inspections, menu coordination with the Chef, and post-event evaluations to secure repeat business in a luxury hotel setting.

Qualifications

• Experience in hospitality with catering sales is essential.
• Proven ability to forecast and manage budgets for events.
• Strong sales, negotiation, and closing skills.

Responsibilities

• Create conference plans and meet clients’ needs through planning and leadership.
• Optimize room rental charges and drive repeat business with long-term relationships.
• Coordinate with banquet ops and vendors to execute events successfully.

Skills

Catering sales

Hospitality sales

Budget forecasting

Client relations

Sales closing

Tools

Delphi

Excel

Word

Job description

## Conference Services ManagerApply: On-Site: The Stoneleigh - Dallas, TX: Full time: Posted Today: JR119849**About Us**Located in the middle of the most prestigious part of Uptown Dallas, The Stoneleigh is a storied landmark with a rich and alluring legacy. The Stoneleigh has recently completed a $20.0M renovation, and has relaunched as part of Marriott's prestigious Autograph Collection. All 176 rooms and public areas have been renovated, including our restaurant, Lions Den, and our bar, Bar Leonessa. Lions Den is the new home of the next restaurant from awarding-winning chef, Chef Michael White. Chef Michael White has many culinary accolades including the James Beard award; 5 simultaneous Michelin stars; and multiple New York Times 3-star and 4-star reviews. Chef Michael White’s concepts at The Stoneleigh include, the Lions Den, where each dish is composed with care, weaving together seasonal ingredients, global inspiration, and a distinctly Dallas spirit. Lions Den will be opening on May 1st, 2026.Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization! We value U.S. military experience and invite all qualified military candidates to apply.**Compensation**### Tipped/Service Charge Eligible? No### Discretionary Performance Bonus Eligible? Yes**Overview**Create the desired conference and meet clients’ needs through active communication, planning, and team leadership.### **Essential Duties and Responsibilities*** An understanding of both monthly forecasting and the annual budget process.* Understand the importance of raising the meeting planner evaluation scores and implement effective methods to ensure exceeding meeting planner satisfaction.* Optimize room rental charges.* Consistently participate in the re-booking of repeat business by having a track record of long-term client relationships.* Actively participate in industry related organizations (NACE, MPI).* Thorough knowledge of sales techniques including strong closing skills as well as negotiating skills.* Comfortable with hotel site inspections and client presentations.* Excellent creative skills to provide innovative set-ups, menus, and functions for groups. Ability to generate creative and innovative menus while working closely with Chef on pricing specialty menus.* Work closely with banquet department on operations and event execution, ability to quickly evaluate alternatives and decide on a plan of action.* Provide overall direction, coordination, and ongoing evaluation of operations. Detailed execution of all banquet event orders generated by the Convention Services Department.* Experience providing Audio/Visual equipment and operating Audio/Visual as a profit center.* Excellent knowledge of computers, specifically Delphi, Word, and Excel.* Monitor group room blocks and pick up, generate detailed resumes for the operating departments.* Ability to work with outside vendors to ensure client satisfaction for all events/groups.* Comply with attendance rules and be available to work on a regular basis.* Perform any other job-related duties as assigned.**Qualifications and Skills*** Prior experience in the field of hospitality with specific experience in catering sales is essential.* Minimum of one year within the Hospitality Industry required.* Must have experience at a similar size and quality hotel.* Must possess computer skills, including, but not limited to, use of Microsoft Word, Excel, and Delphi.* Knowledge of sales skills, revenue management, training, and motivation of peers.* Knowledge of hotel features, benefits, and competing hotels within the market.* Ability to execute appropriate action plans.* Knowledge of hotel operations, including marketing plans, security and safety programs, personnel and labor relations, preparation of business plans, repairs, maintenance, budget forecasting, quality assurance programs, hospitality law, and long-range planning.* Ability to work effectively under time constraints and deadlines.* Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.## **Benefits**HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you! For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status.### HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.