Conference Services Manager

Hotel Yountville; California, Northern (MO, KY); Hybrid; USD 44,000 - 47,000; Full time

Job summary

Peregrine Yountville Management LLC is seeking a Conference Services Manager to oversee assigned group business from turnover through event closure, ensuring profitable operations and high-quality service levels. You will liaise with client and hotel departments to guarantee successful meetings and foster repeat business.

The role requires strong coordination across departments, pricing integrity, and knowledge of F&B, health regulations, and liquor laws.

Qualifications

• Previous experience in a similar role within a hotel/hotel setting is preferred.
• At least 3-5 years of progressive experience in a hotel/hospitality or a related field.
• Proficiency in Microsoft Office applications is preferred.
• Must have knowledge of F&B preparation techniques, health department rules and regulations, liquor laws and regulations.

Responsibilities

• Manage assigned group business after turnover from the sales department through event closure and final financials.
• Act as liaison between client and operating departments to ensure a successful meeting.
• Maintain pricing integrity and propose upscale menus for clients.
• Be visible on the floor and assist staff during functions.
• Respond to guest requests and complaints in a timely manner.
• Prepare and submit required reports in a timely manner.
• Know meeting room setups and sleeping room configurations; coordinate hotel operations.

Tools

Microsoft Office

Job description

Position Summary - Pay Range $32.00 - $34.500/hour

The Conference Services Manager is responsible for managing assigned group business after it is turned over by the sales department, throughout and through the closure of the event and subsequent financial aspects of the program, while maintaining profitable operations and high-quality products and service levels. The role is also responsible for acting as a liaison between client and operating departments to ensure a successful meeting and to generate repeat business.

Essential Functions

• Must adhere to the company’s Service culture – 4 Keys to creating guests for life.
• Must participate in all hotel required meetings and trainings.
• Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform/business attire and nametag.
• Respond to requests by Meeting Planners immediately.
• Interact with outside planners, vendors for event set-up.
• Maintain pricing integrity and propose upscale menus for clients.
• Manage the system or function book and adjust space in order to ensure maximum potential revenue.
• Be visible on the floor and assist staff as needed during functions.
• Respond to guest complaints in a timely manner.
• Keep immediate manager fully informed of all problems or matters requiring their attention.
• Prepare and submit required reports in a timely manner.
• Know meeting room set-ups and capabilities.
• Know sleeping room configurations and types.
• Have comprehensive knowledge of all operational departments within the hotel, guest services, reservations, housekeeping, audiovisual, switchboard, accounting, restaurants, bars, and engineering.
• Use feedback from Meeting Planner evaluations to improve service and quality.
• Maintain compliance with Hotel policies, standards and regulations to ensure safe and efficient operation of the hotel.
• Abide by all hotel policies and safety rules.
• Perform other duties as requested by management.

Qualifications

• Previous experience in a similar role within a hotel/hotel setting is preferred.
• At least 3-5 years of progressive experience in a hotel/hospitality or a related field.
• Proficiency in Microsoft Office applications is preferred.
• Must have knowledge of F&B preparation techniques, health department rules and regulations, liquor laws and regulations.

Working Conditions and Schedule:

• Weekend and holiday availability is required as well as flexibility with work schedule.
• The scope of the position may sometimes require a work week over 40 hours, including nights, weekends and holidays.
• Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• The role may require standing and walking for an extended period of time.
• This role requires operating a golf cart.

Please note this job description is considered to be a general outline of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may be subject to changes or revisions by Peregrine Yountville Management LLCat any time with or without notice.

Peregrine Yountville Management LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, gender identity or expression, national origin, ancestry, age, disability (physical or mental), medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local law. We are committed to complying with the California Fair Employment and Housing Act (FEHA), Title VII of the Civil Rights Act, the Americans with Disabilities Act (ADA), and all other applicable equal opportunity laws.

Peregrine Yountville Management LLC participates in E-Verify. Upon hire, your employment will be contingent on proof of identity and eligibility to work in the United States, which will be confirmed through the federal E-Verify system.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.