Conference Planner

Fast Enterprises; Centennial (CO); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Merit-based pay

401(k) matching

Health/dental/vision insurance

FAST Pause sabbatical

Paid parental leave

Paid holidays

Bonus time

Gift matching

Team-building

Impactful work

Job summary

Fast Enterprises in Centennial, CO is seeking a Conference Planner to own end-to-end conference logistics, vendor relations, and on-site coordination. The role requires frequent travel during peak season and hands-on collaboration with management and vendors to deliver high-impact events.

Qualifications include 1–3 years in event planning, strong Microsoft Office skills, and experience with Asana or similar tools.

Qualifications

• 1–3 years of experience in event planning or conference coordination.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) including complex tracking and formulas.
• Experience with event planning software (Asana) preferred.
• Strong organizational skills with ability to track multiple moving parts under pressure.
• Ability to manage multiple projects with minimal oversight, balancing long-term planning with real-time responsiveness.
• Excellent verbal and written communication skills.

Responsibilities

• Logistics Management: manage attendee logistics, accommodations, materials shipments, and travel coordination.
• Vendor Relations: build and maintain strong relationships with vendors and ensure timely communications.
• On-Site Conference Coordination: travel to locations to manage on-site logistics during peak season and ensure smooth events.
• Collaboration & Communication: liaise between management, stakeholders, and vendors to ensure unified vision.
• Concept Development & Planning: develop ideas for conference themes, swag, catering, and coordinate approvals.

Skills

Microsoft Office

Travel coordination

Conference planning

Vendor relations

Communication skills

Project management

Tools

Asana

Event management software

Job description

Overview

Fast Enterprises is a provider of essential software and services for citizens and government. In 1998, we changed the way government revenue agencies support their business with the introduction of GenTax®. We have expanded beyond Tax and now also perform implementations for Motor Vehicle, Driver License, Unemployment Insurance, and Child Support Engagement agencies.

Your FAST career has a meaningful and lasting social impact. FAST offers a collaborative in-office problem-solving environment.Qualified candidates will join our team in Centennial, CO and work fully in-office.

This role requires significant travel during peak conference season - May through October. Travel, events, and conference support tasks will extend outside of a normal working schedule.

Responsibilities

As aConference Planner,you will be involved in every aspect of planning and executing conferences. Strong communication skills, sound judgment, and the ability to stay composed under pressure are essential. The ideal candidate will thrive in a challenging, fast-paced environment.

Logistics Management

• Manage registered attendee logistics including registration, accommodations, material shipments, and travel coordination.
• Coordinate venue logistics such as organizing catering, equipment setup, and conference materials.
• Ensure all planning elements are tracked, updated, and aligned with event goals.

Vendor Relations

• Build and maintain strong, positive relationships with vendors, responding to all vendor inquiries promptly and professionally.
• Ensure strong communication with vendors that aligns with company expectations and standards.

On-Site Conference Coordination

• Travel to conference locations to manage on-site logistics during peak conference season.
• Address any changes or improvements quickly, ensuring all elements of the event run smoothly and professionally.
• Arrange decorations, catering, entertainment, transportation, invitee lists, and venue selection.
• Represent the company with a positive attitude and approachable demeanor.

Collaboration & Communication

• Serve as a liaison between management, stakeholders, and vendors to ensure seamless collaboration and unified vision.
• Work closely with management to understand conference expectations and requirements.

Concept Development & Planning

• Generate ideas for employee conference themes, swag, catering, etc. tailored to each event’s purpose and audience.
• Communicate all ideas and operational details to management for approval on an ongoing basis.

Qualifications

• 1–3 years of experience in event planning or conference coordination.
• Proficiency in Microsoft Office (Excel, PowerPoint, and Word) including complex tracking, formulas, and organization tools in Excel.
• Experience with event planning software (i.e. Asana) preferred.
• Strong organizational skills with the ability to track multiple moving parts, follow detailed processes, and stay focused under pressure.
• Ability to manage multiple projects simultaneously with minimal oversight, balancing long-term planning with real-time responsiveness.
• Excellent verbal and written communication skills. Strong ability to communicate clearly, professionally, and concisely.
• Ability to support team members effectively and work collaboratively with coworkers and vendors.
• Willingness to travel at minimum 2 weeks per month during the peak conference season.
• Comfortable working outside standard hours, especially during conference events.

FAST Benefits

• Throughout your career, you will be rewarded through our merit-based pay structure, 401(k) matching program, and performance based bonuses.
• Our exceptional benefits package includes coverage for FASTies and their families. Health, dental, and vision insurance are 100% employer-paid, providing the peace of mind of top coverage without financial burden.
• Sabbatical program, known as the FAST Pause. This program provides you with a month of paid leave to pursue your passions and recharge in any way you would like.
• We provide paid parental leave.
• We provide paid holidays, as well as vacation and sick time.
• Bonus time compensation values your work and efforts.
• Our gift matching program matches annual volunteer hours or monetary donations.
• Team-building activities are offered throughout the year.
• Make a difference by driving meaningful and positive change in government agencies.

Want More Information?

• #YFAST
• Our Clients
• Our Solutions

FAST is an equal opportunity employer.

Voluntary Self-Identification Information is requested for U.S. applicants during the application process.

Salary to be determined by the education, experience, knowledge, skills, and abilities, and location of the applicant.

Fast Enterprises is committed to the full inclusion of all qualified individuals. As part of this commitment, Fast Enterprises will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please [e-mail].

This position is expected to close on November 1st, 2026,though the posting may be extended if the role is not yet filled. Before you submit any documentation with your application, you can redact information that identifies your age, date of birth, or date of attendance at or graduation from an educational institution.

Please note, we cannot consider candidates who will require visa sponsorship now, or in the future in the United States or Canada.

Pay Range

USD $60,000.00 - USD $65,000.00 /Yr.