CONFERENCE PLANNER

Flik Hospitality Group; Boston (MA); On-site; USD 85,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Retirement Plan

Paid Time Off

Holiday Time Off

Job summary

Flik Hospitality Group seeks a detail‑oriented Conference and Event Planner to manage conferences, meetings, and events at a new conference center. You will ensure seamless delivery, exceptional client service, and operational excellence from planning through post‑event wrap‑up.

The role requires 2–4 years in event planning, preferably in hospitality, with strong organizational, interpersonal, and problem‑solving skills.

Qualifications

• 2–4 years of experience in event planning, preferably in a conference center or hospitality setting.
• Strong organizational and multitasking skills with attention to detail.
• Excellent interpersonal and problem‑solving abilities.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work flexible hours, including evenings and weekends.

Responsibilities

• Serve as the primary point of contact for clients throughout the event lifecycle.
• Develop detailed event plans including timelines, room layouts, AV needs, catering, and staffing.
• Coordinate with internal departments and external vendors to ensure all event elements are executed flawlessly.
• Provide on‑site support during events to ensure client satisfaction and resolve issues.
• Maintain clear and timely communication with clients, vendors, and team members.
• Operational oversight: monitor event setup and breakdown to ensure adherence to client specifications and safety standards.
• Manage event budgets and track expenses to ensure profitability.
• Prepare post‑event reports and client feedback summaries for continuous improvement.
• Sales & marketing support: collaborate with the sales team on proposals and event feasibility.
• Assist in developing promotional materials and showcasing the venue during site tours.

Skills

Event planning

Organizational skills

Interpersonal skills

Microsoft Office

Event management software

Job description

Salary: $85000 - $90000 year

What makes FLIK click

What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions.

We keep our people renewed, excited and engaged by providing hands‑on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn’t merely a job but the start of a career where you can flourish.

Job Summary

We are looking for a detail‑oriented and highly organized Conference and Event Planner to manage the planning and execution of conferences, meetings, and special events at our brand new conference center. This role is responsible for ensuring seamless event delivery, exceptional client service, and operational excellence from initial planning through post‑event wrap‑up.

Key Responsibilities

• Event Planning & Coordination: Serve as the primary point of contact for clients throughout the event lifecycle.
• Develop detailed event plans including timelines, room layouts, AV needs, catering, and staffing.
• Coordinate with internal departments and external vendors to ensure all event elements are executed flawlessly.
• Client Service & Communication: Conduct pre‑event meetings and site visits with clients to finalize logistics.
• Provide on‑site support during events to ensure client satisfaction and resolve any issues.
• Maintain clear and timely communication with clients, vendors, and team members.
• Operational Oversight: Monitor event setup and breakdown to ensure adherence to client specifications and safety standards.
• Manage event budgets and track expenses to ensure profitability.
• Prepare post‑event reports and client feedback summaries for continuous improvement.
• Sales & Marketing Support: Collaborate with the sales team to provide input on proposals and event feasibility.
• Assist in developing promotional materials and showcasing the venue during site tours.

Qualifications

• 2–4 years of experience in event planning, preferably in a conference center or hospitality setting.
• Strong organizational and multitasking skills with attention to detail.
• Excellent interpersonal and problem‑solving abilities.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work flexible hours, including evenings and weekends.

Preferred Qualifications

• Experience with Cvent, Social Tables, or similar event planning platforms.
• Familiarity with AV equipment and catering logistics.
• Knowledge of local vendors and event service providers.

Benefits

• Medical
• Dental
• Vision
• Life Insurance/ ADA Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave
• Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.
• For positions in Washington State, Maryland, or to be performed Remotely, please see paid time off benefits information: https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_FlikHospitality.pdf

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.

Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

Flik maintains a drug‑free workplace.

Flik is a member of Compass Group USA.