Conference Coordinator

St. John Paul II Foundation; Houston (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

A national Catholic apostolate is seeking a Conference Coordinator to plan and execute multiple conferences across dioceses. The role requires strong organizational and project management skills, proficiency in Microsoft Office and Google Suite, and a bachelor’s degree in a relevant field. This full-time position is based in the Greater Houston area and involves travel for assigned conferences.

Qualifications

• Bachelor’s degree and/or relevant experience.
• Proficiency in Microsoft Office Suite and Google Suite.
• Experience with conference or event planning.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Plan and evaluate conferences across dioceses.
• Collaborate with diocesan directors for conference logistics.
• Manage communication and contracts for conference faculty.
• Coordinate with volunteer committees in dioceses.
• Maintain conference budgets and develop marketing efforts.
• Develop and implement marketing content and coordinate distribution with sponsors.
• Maintain conference budgets and seek sponsors/underwriters.
• Contribute to professional environment and Catholic culture of the Foundation.
• Participate in staff meetings and other Foundation projects as assigned.

Skills

Organizational skills

Project management

Communication skills

Marketing strategy implementation

Attention to detail

Written and verbal communication

Education

Bachelor’s degree in Marketing, Communications, or Business Administration

Tools

Microsoft Office Suite

Google Suite

Job description

Overview

Position Title: Conference Coordinator.

Reports To: Director of Conference Events.

Position Type: Full-time.

Description: The St. John Paul II Foundation is a national Catholic apostolate proclaiming the Good News about life and family through education and formation. We accomplish our mission through three hallmark initiatives – Together in Holiness, Converging Roads, and Shepherd’s Heart.

Together in Holiness is a marriage conference series for dioceses that inspires spouses to grow together in holiness and empowers parents to form their children in the Catholic faith. Converging Roads is a regional conference series offering continuing education for health care professionals that equips them to practice the highest ethical and medical standards of their profession. The Conference Coordinator will be responsible for planning and executing conferences for these two initiatives in multiple dioceses across the nation.

Responsibilities

1. Plan, market, direct, and evaluate multiple Together in Holiness and Converging Roads conferences in dioceses across the nation
2. Collaborate with diocesan directors and representatives from sponsoring organizations to coordinate all non-curriculum elements of conferences
3. Under the direction of the President and Vice President of Curriculum, manage communication, contracts, and paperwork for all conference faculty
4. Schedule, direct, and coordinate with volunteer conference committees in dioceses where conferences are offered
5. Coordinate all conference logistics including travel, food and beverage, AV, hotel, venue, diocesan speaker approvals, CME applications, and all other conference details
6. Develop and implement marketing and promotional efforts including collecting and providing content for outside marketing firm, crafting some digital content, and coordinating distribution with sponsors and conference committees
7. Maintain conference budgets
8. Seek conference supporting sponsors and underwriters in conjunction with conference representatives, diocesan directors, conference committees, and Foundation staff
9. Contribute to the professional environment and Catholic culture of the St. John Paul II Foundation
10. Participate in staff meetings and other projects or events connected with the Foundation and perform other duties as assigned by the President

Qualifications

• Bachelor’s degree (preferably in Marketing, Communications, or Business Administration) and/or relevant experience
• Proficiency in Microsoft Office Suite and Google Suite
• Experience with conference or event planning, or managing programs, personnel, and volunteers
• Strong organizational and project management skills, as well as excellent attention to detail
• Excellent written and verbal communication skills

Strong Candidates will

• Manifest a passion for the Church’s teaching on the Gospel of the Family and the Gospel of Life.
• Demonstrate an ability to manage several high-level projects simultaneously and with great attention to detail
• Exhibit an ability to independently move projects forward, prioritize tasks, and meet various deadlines across multiple projects.
• Maintain a high level of professionalism in working with Church officials, staff, partners, and benefactors.
• Possess strong analytical skills to implement and execute a successful marketing strategy.

This position is located in the Greater Houston area. Travel will be required for assigned conferences, and candidates must be able to occasionally lift and move items weighing approximately 20 pounds. The ideal candidate will be in the area or willing to relocate. Compensation is commensurate with education and experience.