Concierge PT

Sr Companies; Town of Florida (NY); On-site; USD 18,000 - 25,000; Full time

Job summary

Sr Companies in Lady Lake, FL is seeking a friendly receptionist/clerical assistant to support residents, families, and staff. You will answer phones, greet visitors, and help with daily administrative tasks to ensure smooth community operations.

The role emphasizes empathy, respect, and clear communication, with responsibilities including scheduling, mail handling, filing, and basic data entry using Microsoft Office. This is an on-site position in a caring community.

Qualifications

• High school diploma or GED or equivalent.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Basic computer skills with Microsoft Office.

Responsibilities

• Speaks with residents, families, and visitors showing empathy, kindness, compassion, and respect.
• Answers phone with a welcoming attitude and courteous responses.
• Assists in scheduling new hires and processing new hire paperwork.
• Receives and routes incoming and outgoing mail; types all correspondence.
• Greets families and visitors and directs to the appropriate department head.
• Complies with HIPAA regulations and protects resident privacy.
• Performs other reasonable duties as assigned.

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Job Details Job Location: Village Veranda at Lady Lake - Lady Lake, FL 32159 Salary Range: $15.50 Hourly

Summary: Enhances and improves the SRIM experience for our residents, families, and visitors, promotes the core value of the Golden Rule, answers the telephone courteously, and executes routine clerical work by performing the following duties.

• Speaks to and interacts with residents, families, and visitors while showing empathy, kindness, compassion, and respect. *


• Answers phone with a welcoming and inviting attitude, and always responds courteously.


• Assists in scheduling new hires for review and completion of new hire paperwork. *


• Assists the Business Office Manager when needed. *


• Receives and routes incoming and outgoing mail when needed. *


• Types all correspondence as requested. *


• Responds promptly and courteously to resident's request for assistance including phone calls and requests from family members and visitors. *


• Greets families and visitors, ascertains the nature of their business and introduces to the appropriate department head.*


• Answers questions to prospects regarding the community in the absence of the Sales Director.*


• Communicates effectively in a language that each resident is capable of understanding.*


• Ensures residents and/or responsible parties sign residents out when they leave the community.*


• Follows written and verbal instructions.*


• Practices good body mechanics and safe working habits.*


• Observes and reports safety hazards immediately to supervisor.*


• Demonstrates an ability to know each resident and family member by addressing by name.*


• Knows, understands, and follows established policies and procedures in emergency situations.*


• Works as a team player with other associates and management in accomplishing work assignments.*


• Demonstrates a positive and respectful attitude about work issues, policies, and procedures.*


• Demonstrates a positive and respectful attitude with residents, families, visitors, associates, and management.*


• Complies with attendance and call off policy.*


• Attends and/or participates in trainings, in-service meetings, and mandatory meetings.*


• Wears clean and appropriate dress per established dress code policy.*


• Refrains from discussing resident care issues with families and visitors, and refers all inquiries to immediate supervisor.*


• Knows, understands, and follows HIPAA regulations.*


• Assists with the training of new employees when required.


• Takes initiative in work, seeks out additional information, and offers solutions/suggestions.


• Takes on special projects or assignments outside of regular duties.


• Provides a variety of housekeeping and/or laundry duties in maintaining the community in an orderly, clean, and sanitary condition.


• Serves and assist residents in the dining room at breakfast, lunch, and dinner if needed.


• Perform all other reasonable duties as assigned or as requested.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, use hands, reach with hands and arms, and talk or hear. The employee is frequently required to stoop, kneel, crouch or crawl and taste or smell. The employee is occasionally required to sit and climb or balance. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to bloodborne pathogens.

*Essential Function

For Florida Applicants: https://info.flclearinghouse.com/QualificationsQualifications:

Qualifications

Language Ability

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office Suite.

Education/Experience

High school diploma or general education degree (GED); or less than one year related experience or training; or equivalent combination of education and experience.