Concierge Meeting Coordinator – Law Firm, DC

Beacon Hill; Washington (District of Columbia); On-site; USD 55,000 - 62,000; Full time

Job summary

Beacon Hill is recruiting a proactive Meeting/Hospitality Assistant to join a leading international law firm's Guest Services team in Washington, DC. You will coordinate meeting logistics, manage conference room calendars, arrange catering, and liaise with vendors to meet budget and AV needs.

The role offers a salary of $55K-$62K plus a comprehensive benefits package and a Metro-accessible location in downtown Washington, with occasional receptionist coverage during lunch breaks.

Qualifications

• 1+ years of hospitality or event coordination experience required.
• A bachelor’s degree is required.
• Strong technical skills including Microsoft Office Suite and conference room calendar management.
• High level of detail orientation with the ability to multitask in a fast-paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Collaborate across the firm to organize and execute meeting logistics.
• Oversee the meeting/conference room calendars, ensuring no conflicts arise and appropriate space is booked.
• Coordinate and order all catering needs for on-site meetings.
• Manage vendor relationships by maintaining transparent communication on meeting needs and budget requirements.
• Set-up all meeting rooms with any special requests including AV, working closely with the IT team.
• Serve as the firm's back-up Receptionist during daily lunch breaks and additional times as needed.
• Special projects and other tasks as assigned.

Skills

Hospitality Experience

Communication

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Beacon Hill is recruiting a proactive Meeting/Hospitality Assistant to join a leading international law firm's Guest Services team in Washington, DC. You will coordinate meeting logistics, manage conference room calendars, arrange catering, and liaise with vendors to meet budget and AV needs.

The role offers a salary of $55K-$62K plus a comprehensive benefits package and a Metro-accessible location in downtown Washington, with occasional receptionist coverage during lunch breaks.