Concierge-Casual Evenings

Northwestern Memorial Healthcare; Lake Forest (IL); On-site; USD 28,000 - 36,000; Part time

Job summary

Northwestern Medicine is seeking a Casual Concierge at Lake Forest Hospital. The role requires weekend and evening shifts (Saturday/Sunday 2:30–8:30 p.m. and 3:30–8:30 p.m., plus weekday evenings).

You will greet patients, visitors and staff, direct them to the right locations, and provide excellent customer service in a fast-paced healthcare setting. You will coordinate with physicians, departments, security and transport services; assist with wheelchairs, wing/room directions, and patient

Qualifications

• High School Diploma or GED required.
• 0-2 years of related work experience preferred, ideally in customer service or front-line roles.
• Excellent communication skills; outgoing and friendly.
• Ability to perform basic mathematical functions and read/write in English.

Responsibilities

• Greets all visitors and patients, determines needs, issues hospital IDs, directs or escorts as needed.
• Assists patients with clinic, outpatient, inpatient, and department needs; coordinates with healthcare staff.
• Communicates with physicians, nurses and other departments to handle meetings, patient needs and safety concerns.
• Assists with wheelchair needs and uses transport services or staff as appropriate to aid patient movement.
• Answers, screens and directs incoming calls; provides information and resolves problems as needed.
• Maintains visitor information materials and assists with updating manuals for concierge areas.
• Monitors census and updates physician guides; coordinates with external offices as required.
• Supports security to prevent flu spread by enforcing visitor restrictions; opens/closes concierge desks.

Skills

Customer service

Communication

Mathematical skills

English proficiency

Education

High School Diploma or GED

Job description

• Compensation: USD 20.16 - USD 26.2 - hourly

Company Description

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?

Job Description

This is a casual (non benefited) position located at Catherine Gratz Griffin Lake Forest Hospital. The role typically requires working on Saturday or Sunday evening (2:30 - 8:30p and 3:30-8:30 depending on the week) as well as Monday and Friday 4:30p to 8:30p.

The Concierge reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

The Concierge is the ambassador for the main hospital site (John and Kathy Schreiber arrival Court and lobby/rotunda) women’s 660, the Hunter Family Pavilion (Pavilion F), and the John and Nancy Hughes Pavilion (Administration Pavilion A). The concierge is the first person to greet and assist patients, visitors, and staff and coordinates the flow of patients, visitors, and staff in a positive and timely manner.

Responsibilities:

• Greets all visitors and patients, determines their needs; issues hospital identification; directs, escorts or assists them appropriately, exemplifying the highest standards of customer service and the hospital’s Patient’s First philosophy.
• Assists patients for clinic-side, outpatient, department needs, inpatient, and alternate locations
• Communicates directly with physicians, physician offices, charge RNs, Nurse Operation Leaders, security, and other departments as needed to ensure new meetings, patient needs, visitor needs, privacy, and safety concerns are handled promptly and thoughtfully.
• Assesses wheelchair needs of incoming patients and visitors for internal needs and utilizes transport, appropriate services, volunteer services, or self to assist person to location.
• Notifies appropriate parties when visitors or outside vendors arrive for meetings.
• Answers, screens and directs incoming calls.
• Provides information, resolves problems and communicates as needed.
• Assists with preparation of mailings for the department.
• Distributes standard materials to visitors including forms, brochures, and other information about the department or organization. This includes the Guest Guides as a department resource, and the flower guides as well as hoteling options nearby
• Assists with updating training and procedure manuals for concierge areas.
• Maintains current census, keeps current count of visitors that approach the desk and maintains an up-to-date physician guide, and contacts independent offices and offsite offices for necessary patient and visitor wayfinding.
• Monitors visitors and coordinates with security to help prevent the spread of the flu through visitor restriction.
• Open and closes the Concierge desks, and maintains an OB Stat kit for emergent needs
• Logs all deliveries to patients.
• Checks in all interview candidates and connects with interviewer for new candidate experience in coordination with HR.
• Reviews Press Ganey patient comments, and logs Press Ganey Point of Care comments for appropriate change, follow-up, and improvement methods for department and house
• Applies visitor wristbands under the department guideline for the wristbands for all inpatient areas and ED and does specific monitoring around patients with visitor restrictions and women’s services.
• Recognizes and facilitates difficult customer situations appropriately, using NM resources for timely resolution – understands when to elevate issues or problems.
• Provides information regarding campus, walking paths, boardwalk, cafeteria, appointments, etc. to patients and visitors as needed
• Schedules meeting rooms for administration and C-Suite executives
• Assists with projects for leadership Director level and above as needed, and with volunteer projects
• Puts together presentation documents and prepares conference rooms
• Assures that patients with communication needs are identified interactions are handled appropriately.
• Serves as an expert resource in way finding and office identification and map tools.
• Utilizes Press Ganey tools, supply ordering, POs, and appointment scheduling, Resource Scheduler, Outlook, and all NETs, Service Now, and MY HR applications for prompt action, response, and assistance.
• Troubleshoots technical and environmental issues through the house that are brought to their attention or seen, escalating to the Help Desk, Engineering, and Environmental when appropriate.
• Communicates customer satisfaction issues to appropriate individuals.
• Provides ideas for process improvements within departments.
• Participates in departmental quality improvement activities.
• Other duties as assigned.

Qualifications

Required

• High School Diploma or GED
• 0-2 years of related work experience required, ideally customer service and front-line concierge experience, and medical environment is a plus
• Excellent communication skills, outgoing, friendly and love to work with the public
• Must be able to perform basic mathematical functions, read and write in English
• Interacts in a customer-focused and compassionate manner to ensure that patients and their representative’s needs, visitors’ needs, and staff’s needs are met.

Preferred

• Additional education.
• Customer Service experience.
• 1 year experience in healthcare.
• Additional Language skills.

Additional Information

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by‑case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well‑being while providing protection for unexpected life events.

Please refer to the Benefits Eligibility by Employment Classification to determine benefits eligibility for job postings.

If sign-on bonus is included in a job posting eligibility is as followed: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign-on bonus. Exception: New graduate internal employees seeking their first licensed clinical position as a Registered Nurse at NM may be eligible.

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